Hi,
Please go through this
The GR/IR clearing account is usually cleared at the end of a period or fiscal year for those order items that no further goods receipts or invoices are expected for.
Procedure
Choose Logistics ® Materials Management ® Logistics Invoice Verification ® GR/IR Account Maintenance ® Maintain GR/IR Clearing Account.
The GR/IR Account Maintenance screen appears.
Enter data as required on this screen in the Document header data frame.
In the Selection frame, you choose various selection criteria for the transactions for which you want to post the differences. User-Specific Default Parameters are available for the following selection fields. You maintain them in the user master.
Choose the processing type:
Automatic clearance
The Automatic clearance function is intended for processing in the background. Choose Program ® Execute in background.
Prepare list
Choose Execute.
The selection screen appears.
On the selection screen, the individual purchase order items that have quantity variances and match your selection are now listed.
Select the order items that you want to clear.
Clear the GR/IR clearing account for the selected purchase orders by choosing List ® Post clearing.
Hope it wud answer your question
Reward if useful
Shawn
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