Copy controls

[Former Member]

Hi All,

Can u pls send some documentation on copy controls.

Thanks in advance.

Regards,

Govind.

[Former Member]

Hi Govind,

Maintain Copy Control for Sales Documents

In this menu option, you define control data for the document flow of sales documents.

You can specify for a particular sales document type, which document type is to be assigned to copied reference documents, and which item categories or schedule line categories are to be copied.

You must also make specifications for copying requirements and data transfer, as well as quantity and value updates in document flow. This must be done for each copying procedure at header, item and, if necessary, schedule line level on a detail screen.

Note

If you define new sales document types, item categories or schedule line categories by copying existing ones, the SAP system automatically copies all specifications for the document flow. You may want to check the copy controls for newly created sales document types, item categories or schedule line categories.

Actions

1. Check the document flow defined in the standard SAP R/3 System.

2. Define to what extent you have to modify its specifications to meet your requirements.

3. Define the document flow for sales documents with reference to sales document types.

4. Define the document flow for sales documents with reference to billing types.

Note

Make sure to maintain copy control for the following areas:

Sales documents

Deliveries

Billing documents

If you cannot find an entry, check the copy controls in other chapters.

Complete overview of copy control:

In the chapter on sales, you can find copy controls for:

Sales document by sales document

Billing document by sales document

In the chapter on deliveries, you can find copy controls for:

Sales document by delivery

In the chapter on billing, you can find copy controls for:

Sales document by billing document

Delivery by billing document

Please go through below Links

Copy control for Sales Documents:

http://help.sap.com/erp2005_ehp_02/helpdata/en/21/ad20c648e511d3b534006094b93006/frameset.htm

Copying Requirements:

http://help.sap.com/erp2005_ehp_02/helpdata/en/dd/560f1d545a11d1a7020000e829fd11/frameset.htm

Copying Control:

http://help.sap.com/erp2005_ehp_02/helpdata/en/dd/560ecf545a11d1a7020000e829fd11/frameset.htm

Complimentary Goods Delivery Type :

http://help.sap.com/erp2005_ehp_02/helpdata/en/26/d9423cbed8a47ee10000000a114084/frameset.htm

Case Study:

http://www.scmexpertonline.com/search.cfm?session=&q=R/3,WarehouseManagementWM,Yard+Management&all=yes&page=12

Copy Control for Trading Contracts:

http://help.sap.com/erp2005_ehp_02/helpdata/en/89/1b082234ea11d6b1ec00508b5d5211/frameset.htm

Setting Copy Control:

http://help.sap.com/erp2005_ehp_02/helpdata/en/43/3bcff00bff11d2956700a0c9306667/frameset.htm

Please Reward If Really Helpful,

Thanks and Regards,

Sateesh.Kandula

[former_member227476]

dear govind

Copy Control is used ,

Copy control is basically used to transfer information from one document to another. In other words it helps in connecting and sharing information between two documents in a cycle like from example between quotation and a sales order. The following controls available at copy control configuration -

You can store copying requirements at every level in copying control. Copying requirements contain the specific requirements for each business process and can be stored at every level. The reference document can only be created if all these requirements have been met.

Examples of copying requirements that have been included in SAP standard system are –

a. Header level – copying requirement 001 checks, for instance, whether the sold to party in the source and the target document are the same

b. Item level – copying requirement 301 checks, for instance, whether the item that is to be used as a copy has a reason for rejection or completed status.

c. Schedule line level – copying requirements 501 ensures that only schedule lines with an open quantity greater than zero are copied.

To control the copying procedure, at each level you create:

a. Data transfer routines – these routines control how fields are copied from the preceding document.

b. Copying requirements – you define requirements that are checked when you create a document with reference. If these requirements are not met in any particular case, the system issues a warning or error message and if necessary terminates processing.

c. Switches – there are switches for setting specific controls for each transaction. for example, you can activate or deactivate the transfer of item numbers from the preceding document at the header level for sales documents..

possible scenarios:

1- sales document - sales doc' VTAA

eg: inquiry - quotation

inquiry - order

quotation - order

quantity contract - order

2- sales doc - delivery doc - VTLA

eg: sales order - deliver ( OR- LF)

returns order - return delivery

3- sales doc - billing doc - VTFA

eg;Cash sales - cash sales billing

credit memo req - credit memo

4- delivery - billing - VTLF

eg: standard del - invoice ( LF- F2)

5-billing - sales VTAF

eg: standard invoice - credit memo req

Invoice - Invoice correction req

6- Billing - Billing VTFF

eg: Invoice - credit memo

flow will be done , only if their copying requirement condition meets

like header sold to party is same.

it has data transfer routines DataT-in which it has routines by which system transfers what data has to be copied.

Update document flow-- this has to be mark if we want the system record the previous document numbers in track.

rewards if it helps

siva

[Former Member]

ith copy control we can specify for a particular sales document type, which document type is to be assigned to copied reference documents, and which item categories or schedule line categories are to be copied.

You must also make specifications for copying requirements and data transfer, as well as quantity and value updates in document flow. This must be done for each copying procedure at header, item and, if necessary, schedule line level on a detail screen.

<b>In SD make sure to maintain copy control for the following areas:</b>

Sales documents

Deliveries

Billing documents

<b>In sales, you can find copy controls for:</b>

Sales document by sales document

Billing document by sales document

<b>In deliveries, you can find copy controls for:</b>

Sales document by delivery

<b>In billing, you can find copy controls for:</b>

Sales document by billing document

Delivery by billing document

Billing document by billing document

<b>The transacation codes for copy controls are</b>

VTLA order type to delivery type

VTAA order type to order type

VTFL delivery type to billing doc type

VTFA order type to billing doc type

VTFF billing doc type to billing doc type

VTAF billing doc type to order type (example would be Returns).

please follow this link

<a href="http://help.sap.com/erp2005_ehp_02/helpdata/en/21/ad20c648e511d3b534006094b93006/frameset.htm">COPY CONTROLS FOR SALES DOCUMENTS</a>

regards,

Arun prasad

[Former Member]

Hi,

pls find this link

http://help.sap.com/erp2005_ehp_02/helpdata/en/21/ad20c648e511d3b534006094b93006/frameset.htm

pls go through this link

for sales documents to sales documents the t code is VTAA

sales to delivery is VTLA

delivery to billing VTFL

billing to sales VTAF

Billing to billing VTff

reward points if it helps

thanks&regards

veera.