Account determination

[Former Member]

hi ,

Where is it that i can see teh accounting document after invoicing??????

second querry is i want to see how it works i means diff sales document types and moment types how it affects the gl account pls guide on this

Regards

naian

[Manoj_Mahajan78]

Sunaina,

1)FB03

2)VF03: environment-account det. analysis-revenue account FOR movement types you can refer materil movements in Environment..

REWARD IF U FINDS THIS AS USEFUL...

Regds

MM

[Former Member]

Hi,

<b>Accounting Document:</b>

You have created the invoice in <b>VF01</b> and saved it. Now go to transaction code <b>VF02</b> - enter the invoice number and above you will have a button for "accounting". Click here and the system will take you to a new screen where you will see the details of the accounting document. In which G/L account what amount has been posted will be displayed alonfwith the posting key.

<b>How to see account determination?</b>

In <b>VF02</b> - select the invoice number - in the menu bar click on <b>"environment"</b> - <b>"account determination analysis"</b> - <b>"revenue accounts"</b>.

Here in the <b>left hand side of the screen</b>, click on the respective <b>condition type</b> and in the <b>right hand side of the screen</b> the system will display which is the <b>G/L account</b> in which the value of this condition type has been posted. Also the system will show the <b>parameters</b> that it used for the account determination - <b>chart of accounts</b>, <b>sales organization</b>, <b>customer account assignment group</b>, <b>material account assignment group</b>, <b>account key</b>.

This was your answer. To understand the account determination process completely go through the following:

<b>Account Determination Process:</b>

Account determination is an important integration between <b>SD & FICO</b> modules. whenever a sale takes place, the system automatically posts the various prices and discounts and freights to the respective GL accounts through the account keys.

The account key is assigned to the respective GL account. Also in the pricing procedure we have a column called as account key(second last column). There we assign the account key. For eg., in Std SAP for basic price we have acct key ERL, for discounts ERS, for Output tax MWS, for freight ERF, etc. These account keys are basically defined by the FICO consultant and then the SD consultant assigns the respective account keys against the respective condition type in the pricing procedure.

The customer group is nothing but the grouping of various customers like wholesaler, retailer, etc. This is basically useful while maintaining pricing like for X group basic price is 10Rs, for Y group it is 15Rs. like that. Similarly material group is a grouping of materials like Ball pens, ink pens, gell pens, etc.

When you create the condition table and select these fields and save it and when you assign this table to your access sequence, the system searches for the condition record according to this key combination. For that you have to maintain the condition record in <b>VK11</b>.

now you are done with pricing. you create the sales order. delivery and invoice. Now for the system to generate an accounting document when you save the invoice in <b>VF01</b> you have to maintain the account determination correctly otherwise the system will give an error - <b>"error in account determination."</b>

<b>For doing account determination you have to go to:</b>

IMG-sales & distribution-basic functions-account assignmentcosting-revenue account determination.

In this you first have to maintain the <b>customer account assignment group</b> and <b>material account assignment group</b>. This group for the customer means for which customer whether domestic or foreign etc. For material whether finished, semi finished, raw material, etc. You can also maintain as per name of the division.

This account assignment group you have to assign in customer as well as material master. In customer master <b>(XD01) -sales area data- billing</b> you have customer acct asst group, make an entry here. In material master <b>(MM01)-sales:sales org.2</b> you have account asst group, make a proper entry here also.

Now in the above IMG path only you have access sequence, condition type, procedure. maintain everything and assign properly the procedure to the billing document type.

Now go to transaction code <b>VKOA</b>. You will see 5 tables. first is customer group/material group/acct key. When you double click on this it will show as following:

<b>Application</b>, <b>condition type</b>, <b>chart of accounts</b>, <b>sales org</b>., <b>customer acct asst group</b>, <b>material acct asst group</b>, <b>acct key</b>, <b>G/L acct</b>, <b>provision acct</b>. depending upon your customer type and material type you have to maintain all the columns and the respective G/L accounts. Do this for any of the 5 tables.

Now whenever you make a sales order, delivery and invoice and when you save the incoice the system will automatically post the price, discount, tax, freight to the respective G/L accounts. This will make an accounting document which will show the exact value of price, discount, tax, freight for that particular transaction.

I hope I have answered your Query. Please reward valuable points if solution found useful.

Regards,

Allabaqsh G. Patil

Message was edited by:

allabaqsh patil

[Former Member]

Hi,

Go to VA03, give the order number and see the document flow. You can see all the following documents of the sales order including the invoice and the accounting document number. Or go to VF03 give the invoice number and click the document flow, you can see the accounting document number.

If you are talking about the sales related accounts , this is detemined based on your account determination VKOA. We assin out orga details, chart of accounts and accounting keys (Maintained in pricing procedure agaist relevent condition types) to the respective G/L accounts.

Movement type related accounting entries are configured mostly in MM.

Prase

[rmazzali]

VKOA to see the account determ. tables customizing.

From VF02 or VF03: environment->account det. analysis->revenue account

Roberto

[Former Member]

Hi

Ad1.T-Code: FB03

Ad2.T-code: OMWN and OBYC ; transaction :GBB

Best REgards

Lukasz