Solved: How to convert More than one order into Commercial...

Former Member · ‎10-01-2007

Dear All,

I am facing one problem in Export senario, i have to create Commercial Invoice with reference to One or more than one order but PO no. in order are different. Is it possible?

Also i have to create one delivery & one Tax invoice in reference to one or more order or Delivery, How?

Plz give me solution to solve the problem.

Award pts for useful answers.

Thx & Regards,

Pankaj

bcrao · ‎10-01-2007

check in copy controls allocation/ref no whether you maintain PO no, if so remove that no, to prepare one inv for diff sales/del order

Former Member · ‎10-03-2007

Hi,

This can be definitely done. There can be multiple sales orders of a single customer and the shipping address is also the same, so it will be logical to create a single delivery and thus a single invoice for the same.

For clubbing multiple sales orders into one delivery go through the following process:

Using transaction code VL10A we can club multiple sales orders into a single delivery provided the following details are the same in case of all sales orders:

1. Sales document type.

2. Delivery document type.

3. Division.

4. Sold to party.

5. Ship to party.

6. Goods issue Date.

Process:

1. go to VL10A - enter the shipping point, delivery creation date (automatically proposed) & "CalcRuleDefltDlvCrDt" - this is the rule for determining default value for delivery creation date. The following are implemented:

1. All documents due for delivery today

2. All documents due for delivery today and tomorrow

3. All documents due for delivery up until the end of next week (includingthose that were due before today)

4. All documents due for delivery up until and including tomorrow(including those that were due before today)

Below you have tabs for "general data", "sales orders", "material", "partners", "user role". You can select accordingly. It is not necessary to select from these. Now click on "execute" or press "F8".

2. Here in this screen you will see the sales order nos., the ship to party , the delivery priority. Select the required sales orders by simultaneously pressing the "shift key" and now clcik on "background". The system will now create a single delivery in the background.

3. Go back to the original screen and click on "collective processing logs". Just click on "execute" or press "F8". You will face a screen for "log of collective run" Here you can see how many documents were created for those sales orders and if there had been any errors those also can be seen.

If you see error then select that line and in the menu bar click on "go to" and in this click on "notes". or you can directly click "Shift + F8". You can see what exactly was the error.
click on the line and click on "documents" Here you will see the delivery document number - "copy this number/make a note of it". You will know the time when you clicked on "background". Just go through it to ge the correct delivery document number.

4. Go to "VL02N" - paste/enter the delivery document number and press enter. Now you can do the picking as per your requirement and do the PGI.

This is the way how the process works for VL10A and completing the delivery with PGI.

Now like this say you have "5" deliveries created by clubbing multiple sales orders for a single customer. Now you want to club all "5" deliveries to create a single invoice. The settings will have to be done in the copy controls from "delivery document" to "billing document". Go to transaction code "VTFL" - select the export billling document type and the export delivery document type select the line and double click on the same - here you have 4 fields:

Copying requirements - maintain "003" here

Determ. export data - "A"

Assignment number - "E"

Reference number - leave blank

Copy item number - "tick on it"

At the item level:

Select the item category and in

Copying requirements - "004"

Data VBRK/VBRP - "001"

Save the settings.

Now when you you clucb multiple deliveries into one invoice the following must be same:

1. Sold to party should be same

2. Ship to party should be same

3. Delivery document types should be same

4. Billing document type should be same

5. Incoterms should be same

6. Payment terms should be same

7. Shipping type should be same

Clubbing multiple deliveries into 1 invoice:

Go to VF01 - select the delivery document numbers - press enter - click on "execute" or press "F8". Here if there is no split criterias then the system will show you all the line items - save the invoice. If the system finds any data mismatch then it will show a button for the "split analysis" - when you click on it the system will show you why the split has occured.

Reward points if solution helps.

Regards,

Allabaqsh G. Patil

Message was edited by:

allabaqsh patil

How to convert More than one order into Commercial Invoice?

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