Hi..
Its nothing but SIS Configuration...
Step-by-Step Guide to Activating a Self-Defined SIS Structure
IMG menu path for SIS: IMG>Logistics General>Logistics Information System (LIS)
1: IMG menu path for SIS configuration steps
Task 1: Create Self-Defined Information Structure
• Use transaction code MC21 (menu path Logistics Data Warehouse>Data Basis>Information Structures>Maintain self-defined information structures> Create) to create a Self-Defined Information Structure. Give a customer-range number 990 (any available number between 501 and 999). To make it easier, use ‘copy from’ to copy structure from S001.
2: Create a Self-Defined Info Structure
3: Structure S990 is created as a copy of S001
Structure S990 is created as a copy of S001. Accordingly, you will see defaulted characteristics and key figures. Review various settings (unit, sum, etc.).
• Add two more characteristics: Sales Order Number and Item Number.
Click on ‘Choose Characteristics’ Icon and then click on ‘Selection List’ icon to choose fields from ‘field catalogs’.
Choose field catalog ‘SD: Bus transaction (order)’ by double-clicking it. Double-click on ‘Sales Document’ and ‘Sales document item’ from ‘field catalog fields’ (you may need to scroll-down).
4: Choose fields ‘Sales Document’ and ‘Sales Document Item’ from Field Catalog
You can view technical names by toggling the Switch Display icon.
5: ‘Switch display’ to view technical names
Make sure that you have selected correct characteristics as: ‘MCVBAK-VBELN’ and ‘MCVBAP-POSNR’.
Click on ‘Copy + Close’ icon and then click on ‘Copy’ icon to accept the changes.
• Review information
Double-click on characteristics and key figures to review technical information. This step is not mandatory, just for information.
6: Review technical field information for characteristics: Customer (KUNNR), Sales Order (VBELN), Item (POSNR) and Key figures: Incoming Order (AENETWR), Open Order (OAUWE)
System displays the generation log.
7: Generation log for Structure S990. Table S990E is ‘Structural Information’ for Table S990
Task 2: Maintain Update Groups
• SIS IMG>Logistics Data Warehouse>Updating>Updating Definition>General Definition Using Update Groups>Maintain Update Groups
8: Update Groups for Sales and Distribution
No new entries need to be created. You can use the existing system-delivered update groups. Use Update Group (UpdGrp) 1 for the standard order process of: SIS: Sales Document, Delivery, Billing Document and use UpdGrp 2 for the SIS: Returns, Returns Delivery, Credit Memo.
Task 3: Maintain Update Rules
• SIS IMG>Logistics Data Warehouse>Updating>Updating Definition>Specific definition using Update Rules>Maintain Update Rules>Display
Info Structure S001 and Update Group 1.
Before we create update rules for S990, let's review how update rules are defined for S001. Review rules for Characteristics and key figures.
9: Update Rules for combination of Structure S001 and Update Group 1
Double-click to review specific details of the update rule for Key Figure ‘Incoming Orders’. Note that the event is ‘VA – Sales Order creation’.
10: Update rules for Key Figure ‘Incoming Orders’
11: Characteristics for Incoming Orders
Similarly review details of Key Figure ‘Sales’. Note that the Invoiced Amount (Sales Amount) is updated by event ‘VD – Billing Document’.
11: Update rules for Key Figure ‘Sales’
12: Characteristics for ‘Sales’
• Similar to Update Rules of ‘S001’, we need to create Update Rules for our Self-Defined Structure ‘S990’.
SIS IMG>Logistics Data Warehouse>Updating>Updating Definition>Specific definition using Update Rules>Maintain Update Rules>Create (transaction code MC24). To make it easier, use ‘copy from’ to copy update rules from S001.
13: Create Update Rules for Structure S990
Please make sure the Source information is properly updated for all the characteristics. Since you copied the rules, the sales order and item rules are defaulted too. Make sure appropriate changes are made for events VC (delivery) and VD (Invoice).
14: Source Characteristics for Sales Document and Item
Since we copied the Update Rules, the source field and table information is also copied. We need to change appropriately to make sure correct source information is populated. Click on “Rules for charact” and verify source information for every key figure, by clicking on ‘previous key figure’ and ‘next key figure’.
15: For Event ‘VD – Billing Document’, Sales Document and Item are present in MCVBRP table
16: For Event ‘VC – Shipping’, Sales Document and Item are present in MCLIPS table
Change Source information for following to MCVBRP-AUBEL and MCVBRP-AUPOS:
o Sales
o Gross Invoiced Sales
o Net Invoiced Sls 1
o Net Invoiced Sls 2
o Inv freight Chrgs
o Bill Docmnt PS5
o Bill Docmnt PS6
o Invoiced Qty
o Invoiced sls – cost
Change Source information for following to MCLIPS-VGBEL and MCLIPS-VGPOS:
o Open Orders
o Open Order Qty
- Save and Generate by clicking on the Generate icon.
• Similarly, copy update rules for Update Group 2. Transaction Code MC24.
Repeat these rules for the combination of information structure S990 and update group 2. (“Copy from” info structure S001 and Update group 2).
17: Maintain Update Rules for Structure S990 and Update Group 2
Again, click on “Rules for charact” and verify source information for every key figure, by clicking on ‘previous key figure’ and ‘next key figure’.
Change Source information for following to MCVBRP-AUBEL and MCVBRP-AUPOS:
o Credit Memos
o Gross Credit Memos
o Net Credit Memos 1
o Net Credit Memos 2
o Credit memos – freight
o Credit memos – subtotal 5
o Credit memos – subtotal 6
o Credit memos qty
o Credit memos – cost
Task 4: Maintain Statistics Groups
• Maintain Statistics Groups
Maintain Statistics Groups for Customers, Materials, SD Document Types etc. Most of the pre-defined settings are enough. Make sure that settings are updated for customized objects too, e.g., SD document types for your organizations.
Also, make sure that the customer (sales view) and material Master records are updated with appropriate Statistics Groups.
18: Maintain and assign statistics groups. IMG path: Updating> Updating Control> Settings: Sales> Statistics Groups
- Maintain Statistics Groups for Customers (OVRA)
19: Statistics Groups for Customers
- Maintain Statistics Groups for Material (OVRF)
20: Statistics Groups for Materials
- Maintain Statistics Groups for Sales Document
21: Statistics Groups for Sales Documents
- Assign Statistics Groups for relevant Sales Document Type
22: Assign Statistics Groups to relevant Sales Documents
- Assign Statistics Groups for each Sales Document Item Type
23: Assign Statistics Groups to relevant Item Categories
-Assign Statistics Groups to each Delivery Type
24: Assign Statistics Groups to relevant Delivery Types
-Assign Statistics Groups to each Delivery Item Type
25: Assign Statistics Groups to relevant Delivery Item Categories
- Determine Billing Document Types Relevant to Statistics
26: Assign Statistics Groups to relevant Billing Types
Note: As mentioned earlier, most of the settings are already set in standard system. Make sure that customized objects specific to your company are also updated appropriately.
- Update Customer Master for Statistics Relevancy
Transaction Code XD02 (Sales view, field “Cust stats.Grp”)
27: Assign Statistics Groups to Customer Master Records (Sales view)
- Update Material for Statistics Relevancy
Transaction Code MM02 (Sales 2 view, field “Matl statistics grp”)
28: Assign Statistics Groups to Material Master Records (Sales view)
Task 5: Assign Update Groups to Header and Item Levels
• Assign Update Groups on Header and Item levels
For combinations of Sales Area (Sales Org, Distribution Channel, Division), assign Update groups (transaction codes OVRO and OVRP).
SIS IMG>Logistics Data Warehouse>Updating>Updating Control>Settings: Sales>Update Group
- Update Groups at Item Level
29: Update Groups at Item Level
30: Update Groups at Item Level - details
- Update Groups at Header Level
31: Update Groups at Header Level
32: Update Groups at Header Level - details.
Task 6: Activate SIS Update
• Lastly, Activate SIS Update for the Structure (transaction code OMO1)
SIS IMG path: Logistics Data Warehouse>Updating>Updating Control>Activate Update>Choose Activity as Sales and Distribution.
Let's update our SIS structure S990 with period as ‘Month’ and update option of ‘Asynchronous Updating (2)’.
33: Activate SIS Update for S990
SIS tests with Sales Order Processing (Order>Delivery>Invoice)
• Create a Sales Order, transaction code VA01
34: Create a standard Sales Order and Sales Order 6437 is saved
(Pricing details)
35: Pricing Details for the Sales Order
• Execute transaction ‘MC30’ to find out which information structures are updated. Please note that this step is not mandatory.
Transaction code ‘MC30’ is worth mentioning here. This transaction code, provided user parameter MCL is set to ‘X’ in user’s master record, provides analysis of which structures are updated for the activity. It generates a log of updates to Information Structures and detailed analysis. Since, it can take resources, it is advisable not to set user parameter MCL in productive system.
36: Transaction MC30 lists that Structure S990 is updated
Double-click on S990 line to view more details.
37: Transaction MC30 details for Structure S990
• Execute Standard Analysis Report.
SAP>Logistics>Sales & Distribution>Sales Information System>Standard Analyses>Self defined analysis (transaction code MCSI). (Choose Structure S990). Enter appropriate values and execute.
38: Standard Analysis report for Structure S990
39: Standard Analysis report for Structure S990 for given criteria
• Create a Delivery/PGI and review its impact on Standard Analysis Report.
Delivery 80007493 Saved, execute MC30 to review the update log.
40: At the time of Delivery/PGI, Structure S990 is updated
41: At the time of delivery, since Order is no more open, Open Order value is reduced
Please note in the Standard Analysis report that the Open Order value is reduced accordingly.
42: Standard Analysis report reflects correct Open Order value
• Create an Invoice and review SIS report.
Invoice 90021696 saved. Review Update log with MC30.
43: Invoiced/Sales amount is updated at the time of invoice
Note that in the Standard Analysis report, Sales value has increased.
44: Standard Analysis report reflects correct Sales Amount
• Summary changes in Information structure depending upon Sales activity
Sales Order: Note Open Order has EUR 49.60 value.
Delivery: Note Open Order value is reduced.
Invoice: Note Sales column reflects correct invoiced amount.
45: Summary – Information Structures reflects correct values depending upon the status of transaction: whether order created, shipped or invoiced
REWARD IF U FINDS THIS AS USEFUL...
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