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Regarding faq's

Former Member
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hi can any one send me some doc's and possible interview questions on SD , Urgent plz help me.here is my mail id:

chandra.varikooti@gmail.com,

Accepted Solutions (1)

Accepted Solutions (1)

Former Member
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HI Chandra

1: What is the Purpose of a Sales Organization in SAP ?

Sales org. represents the highest elements in SD. Sales org. is responsible for

Sales, services, negotiation or Revenue generation and physical distribution of products.

2. What is the purpose of Distribution Channel?

The Mechanism or route through which the products are placed in the market.

3: What is the purpose of Division ?

Division is the one which sells identical or similar products.

4: Where do you configure Division in IMG?

Img-enterprise structure-- logistics general--- define division

5. A Sales organization can be assigned to more than one Company code. State true or false?

False. Sales org. cannot be assigned to more than one company code.

6. Can you create a Sales Order without having a Sales Group defined in the Org Structure?

NO. We cannot create a sales order without having sales group.

7. Sales Area is the combination of?

Sales area is the combination of

Sales org. + Distribution channel + Division.

8. Can you assign one plant to more than one Sales Organization?

Yes, we can assign plant to more than one sales org.

Area 2 : SD Business Process :

1. Explain process of stock transport orders in SAP?

Stock transport is the process of transporting stock within the plant

From one storage location to another. Stock transport is a replishment

Delivery.

2. What is a Scheduling Agreement ? Give a business case where it is used?

It is the agreement between customer and company. It contain delivery

Schedule.

3. Can you check availability during Standard SAP Quotation Process?

Yes, we can check for availability during std. quotation process.

4. What are movement types used for GI to customer, for Consignment sales process, returns process. How does the inventory move in each case?

The movement types are:

631,632,633,634.

5. How is billing date determined in the billing document?

Once the PGI is done, the goods are send to the customer on the

Specific delivery date, from this the billing date is determined.

6. How are posting to account done by the system, explain what is credited and what is debited when customer billing passed to accounts?

Through revenue account determination.

7. What are the different billing types available in standard system?

A) Periodic billing

B) Milestone billing

Area 3 : SD Configuration :

What fields Determines Pricing Procedure? What are the columns in a pricing procedure? Relevance of each?

The following fields determine the pricing procedure. Ane the columns are as follows.There are total 16 fields which determine the pricing procedure.

1) Step

2) Counter type

3) Condition type

4) Description

5) From

6) To

7) Manual

8) Mandatory

9) Statistical

10) Print out

11) Sub to

12) Requirement

13) Alternation calculation type

14) Alternation condition based value

15) Account keys

16) Accurals.

2: What fields Determine Shipping Point ?

Shipping point is determined from the plant + shipping condition from customer master + Loading group from Material master.

3. If Same Purchase Order no is used in multiple Sales Orders, Is it possible to warn the User? If yes How?

The same purchase order no. is entered system throw a warning message.

4: Which Item Category in Standard SAP is used for Free of Charge items & Text Items ?

TANN. TXT.

5: What determines whether a document can be copied to another document ? For Example A Quotation to Another Quotation , or Inquiry to Quotation.?

Copy control

6: Is it Possible to copy Sales Order to a Production Order ? If yes explain in which situation you can do that /

Make to order scenario is possible

7. Where are the controls for Availability check in the system?

Avb. Check with ATp logic

Availability Check with ATP Logic or Against Planning

1. define checking group

2. carryout control for avb. Check

Availability check against production allocation

Area 4: Integration with Other Modules :

1: How do you release a Sales Order blocked for Credit Hold. ?

Go to T-code VKM3 and give the sales document no. to release the sales order

From credit hold.

2: What is the transaction code for Stock Requirements List ?

MD04

3. How do you create Sales BOM, What is the purpose of Sales BOM ?

Go to cs01 to create sales bom. Sales bom is to explode the sub items in the

Sales oreder alongwith the main item

4 : What movement type is used ?

a) To receive initial inventory into Stock- 561

b) Movement type used for issuing stock to customer against Delivery- 601

5 When does the invoice (billing document) status change ?

When the invoice is released for posting to account the status of invoice changes.

Area 5: SD Master Data :

1: What is the structure of a customer master record?

Following is the structure of customer master record

General data

Company code data

Sales area data

2: Account group Determines:

a) Fields

b) Partner functions

c) Procedure

3 Which of the following are true with respect to customer hierarchy/

2) true

4: Changes to the account group and the accompanying partner functions can only be made from a lower level to a higher level. True or False.?

False

5: Name any 4 Material types in SAP R3?

a) hawa-trading goods

b) fert- finished goods

c) roh-raw material

d) halb- semi finished goods

7: The plant can be automatically proposed by the system when processing a sales order, if it has been maintained in one of the master records. Mention which of the master records?

a) Customer mtl. Information record

b) Customer master- ship to party

c) Material mater

8: Which other areas in SAP SD is condition technique used?

a) output determination

b)material determination

c)Reveneue account determination

d) text determination

9. How is pricing procedure determined in a Sales Document?

Sales area + Cust. Pri. Pro + Doc. Pri. Proc

10: Is Credit block for a Sale order at Header or Item level?

Header level

Area 6: SD Transaction Data :

1: Explain the Flow of Sales Process in SAP Terminology ?

1) Inquire

2) Quotation

3) Sales order

4) Delivery

5) Billing

2: What are the three types of availability checks?

3: Can you combine multiple Sales Orders into one delivery? If Yes How?

Yes. When it has the same ship to party , shipping point and incoterms

3. How do you create a Delivery for Purchase Order ? Explain

VL10G is used for creating delivery for purchase order.

4 What is a Proforma Invoice ? When can this document be created ?

It is not posted to the accounting. It is a doc. It is used for legal purpose

5 What are third party processes, What are the item categories used?

Vendor supplies the material to the customer when the mtl,. Doesnot

Have stock in the company. Item catergories is TAS

6: List out any 5 controlls in an Item cateory in SD.

a) item type

b)completion rule

c)special stock

d)relevance for billing

e) returns

7. How are schedule line categories determined in Sales orders?

Item catergory + MRP type

8: List out the tables for :

a) Sales orders: vbak,vbap,vbep

b) Deliveries documents:likp,lips

c) Billing documents: vbrk,vbrp

d) Pricing master data

e) Pricing transaction data

1. What is stock transfer? How it is different from sales ?

In a stock transfer procedure, materials or goods are transported from

one storage location of the same plant to another storage location.

Stock transfer is an Replenishment delivery.

Sales allows you to execute different business transactions based on sales documents defined in the system. Sales is an outbound delivery.

2. What is an sales return, what are business process involved ?

Sales Returns is used to manage full products that the customer has returned due to complaints.

The business process involved are:

1. Document Types for Sales Returns

2. Analysis Key

3. Additional Analysis Keys

4. Refunding key

5. Assign Analysis Key to Item Categories

6. Field Assignment Order – material movement

7. Recipient for Express Mail from Background Processing

8. Filling Facilities

9. Contents

10. Keg lock.

3. What is credit memo and debit memo?

The term credit memo always refers to a credit memo from the vendor. Therefore, posting a credit memo always leads to a debit posting to the vendor account. As in the case of invoices, credit memos can refer to purchase orders or goods receipts.

A debit memo request is a sales document used in complaints processing to request debit for a customer. A debit memo request starts the billing process.

4. What are the different types of sales process in a typical organization ?

The different types of sales process are:

A) Inquiry

B) Quotation

C) Sales order

D) Delivery

E) Billing

F) Rush order

G) Cash sales

5. What is invoice and what information does it contain ?

A formal request for payment; a written record of a transaction submitted to customer or client when requesting payment for services or goods delivered; includes taxes where applicable; also called bill, and sometimes statement, though the term "statement" has a different meaning that does not include a formal request for payment.

Invoice is a statement which contains the under mentioned details compulsorily.

1. Invoice Numner

2. Invoice date

3. Name and address of the person making the invoice ( Seller of goods and service)

4. Name and address of the person to whom invoice is made. ( Buyer of goods and service)

5. Description of goods / services involved

6. Applicable rates and taxes with percentages

7. Rate of the goods / services

8. Quantity of the goods and services

9. Quality or any other specifications

10. Price / Value of the goods and services

11. Invoice must be signed by the person making it

12. Terms and conditions of making the payment

6. What is credit management?

Credit management enables you to monitor, evaluate and control credit situations and credit allocations. The integration of current information from FI and the simultaneous access to the credit and sales information system provide a broad information basis for evaluating critical credit situations and credit allocation.

Credit management includes the following functions:

Carrying out credit checks according to different criteria and at different points in time

Automatic notification of the responsible employees in critical credit situations by means of an interface to the mail system and therefore rapid processing of urgent credit problems

Support in critical credit situations concerning credit allocation by means of an interface to the Sales Information System and FI

Allocation of different authorizations to credit representatives according to certain criteria (for example, authorizations according to the level of the credit limit used or according to document value classes)

Monitoring credit allocation (for example, by creating overview lists)

7. What is consignment sale ?

Instead of making direct sales, individuals and businesses often place goods

with others who make sales for them. Those transactions are commonly

called consignment sale.

8. What is exice duty and how it is different from sales tax ?

Excise duties are duties that the state imposes as taxes on the use or consumption of certain goods. The liability to pay taxes is incurred when taxable goods are moved under customs seal from a location to a taxable location.

The state imposes excise duties, for example, on petroleum products, tobacco, alcohol and alcoholic beverages.

Tax based on a percentage of the selling price of goods and services. State and local governments assess sales tax and decide what percentage to charge. The retail buyer pays the sales tax to the retailer, who passes it on to the sales tax collection agency of the government

9. What is rebate ?

Rebates, widely known as refunds, are a popular tool used by businesses to promote their products and services. Rebates are distinct from coupons and other forms of discounting in that they reimburse a customer for part of the purchase price following, rather than at the time of, the sale. By offering

consumers cash back on the purchase price, rebates provide an incentive to buy a particular product.

10. What is promotion or scheme ?

A promotion might be a short-term price reduction, contest or sweepstakes, package giveaway, or free sample offer. Promotion is one of the four Ps of marketing—price, product, place, and promotion. Promotion is generally thought of as a sequence of activities designed to inform and convince individuals to purchase a product, subscribe to a belief, or support a cause.

11. How is sales and accounting are interrelated?

Revenue Account determination is a link between FI and SD. When company is selling, there are some revenues and expenditure, for example

sales revenue is the revenue company is getting and discounts, rebates, taxes, freights etc company is incurring expenditure. So we have to update Accounting documents when we are selling our products.

In Revenue account determination when we save the billing document the sales values in the billing document will be automatically posted to the corresponding GL Accounts. for this go to VKOA assign GL Accounts.

12. What is order management?

Systems that receive customer order information and inventory availability from the warehouse management system and then groups orders by customer and priority, allocates inventory by warehouse site, and establishes delivery dates.

13. Can anybody tell me what the exact meaning of inbound delivery?

Inbound delivery does not necessarily mean goods receipt. INBOUND DELIVERY in SAP pertains to all incoming goods, which may refer to either a vendor delivery or a return of a rejected delivery to a customer. It may cover the schedules of deliveries from your vendors/suppliers or even a rejected delivery to a customer.

The GOODS RECEIPT portion pertains to the time that you are in the process of receiving the goods (either as a delivery or as a return item). Hence, movement type would vary.

What is an Invoice? How many types of invoices are there in AP and AR?

An invoice is a Document created whenever a product or service are sold. And if the sale is made on credit the invoice remains open in the Receivables Module until the Funds for it are received. And once the Funds are received the invoice is closed with the receipt.

There are 8 types of Invoices in AP: Standard, Credit Memo, Debit Memo, Prepayment, Withholding Tax, Mixed Invoice, Expense Report, PO default and Quick Match.

Here area 7 types of Invoice in AR: Invoice, Credit Memo, Debit Memo, Chargeback, Deposit, Guarantee and adjustment.

Types of Invoices are:

Standard

Credit Memo

Debit Memo

Expenses Report

Prepayment

Mixed

AWT (Automatic Withholding Tax Invoice)

Interest Invoice

PO Default

Quick Match

Recurring Invoice

Arrears Invoice

Advance Invoice

What is a recurring invoice?

Recurring Invoices are the invoices in which the payment falls on every month, such as rent, electricity etc.

What id recurring invoices? What are AP setup steps?

Recurring Entries are of 3 types

1. Standard, 2. Skeleton 3.Fornulae Based

In GL Module

1. Define Formula Batch (Eg: ABC Rent batch)

2. Enter Lines (Here u have both Debit as well as Credit lines)

3. Generate Recurring period

4. Review Journal Batch

5. Post the batch

1. Standard Recurring Journal: It is used for same accounts & same amounts

Eg: Utilities Dr

Cash Cr

2. Skeleton Recurring Journal: It is used for same accounts but for different amounts

Eg: Recurring Fee Dr

Cash Cr

3. Formule Based Journal: It is used for different accounts with different amounts

Eg: Salaries Dr

Cash Cr

What is meant by Explosion in SD?

It is related to Bill Of Material where one parent item is linked with several child items. For creation/edit/display, T-Code is CS01/02/03

What is the usage of configuration nprofile in variant configuration ?

Configuration profile is a place where we will configure configurable material (mmk1) with class type 300 and class which u have defined. here the values of variant characteristics will be stored.

What do you mean by tickets? Could you plz give me some examples of tickets?

Tickets are Problems/errors which customer/client gets at the time of using. A ticket is Problems/errors which customer/client gets at the time of using.

What is the difference between sales process and business process?

Business process defines way of defining your business needs, which includes

What type of business you are carrying out.

Production scenario to planning for production, storage and dispatching with sales requirements to selling terms.

Sales process is part of your defined process, how you do business with customers.(categorization of customers to discount to rebate)

What is the difference between transit time and transportation time ?

Transit time: time taken by the material to reach customers place.

Transportation time: time taken to schedule the materials by shipping company.

What is the difference between free goods and bonus buy?

Free goods are either inclusive or exclusive if a customer orders for 10 products he will get 1 free for that no price is charged this is exclusive scenario.

If a customer orders 10 products he will get 9+1 for 1 product he will not charged this inclusive scenario bonus buy refers to any product manufactured or otherwise made available for purchase at a lower cost for a certain period of time. A bonus buy can relate to food, cars, stocks, bonds, insurance, bank loans or almost any product you can think of.

Examples of Bonus buys are: buy one and get one free, 20% original price, 15% Reduced Mortgage today.

What is the difference between static and dynamic in credit management?

Static check: if you go for static check to determine credits the system considers all those open orders that are due for delivery i.e. before and after credit horizon date.

Dynamic check: if you go for dynamic check to determine credits the system ignores all those open orders that are due for delivery after the credit horizon date.

Where is rebate defined for quantity REBATE?

In rebate agreement details we will define the rebate basis whether it is the quantity rebate or volume based rebate.

What is solution manager? what is purpose of it? in support what type of tool we can use? What is change request? How can we maintain? Which will come first.Task? Or request?

Solution manager is a type of document on which we paste all our documents created at the time of blue print stage like other word documents which we normally create while preparing roadmap. But it’s mainly used in other countries of world, its not so popular in India.

The tool we use in Support can be CITRIX where we will use icon Synergy.

When we create any user exits there we find change request. This is created to enhance anything required by client so before starting the process system asks for it. What so ever changes we do are Tasks. Task is inside Request. While releasing it we first release task then request is completed.

what is the difference between rebate and discount?

Rebate is a partial repayment, whereas a refund is a repayment of the total purchase price

Discount is reduction in Price

Can you able to delete the company code data in customer master data?

We cant delete Company code from the customer master as each customer belongs to one Sales area which in turn related with company code it is mandatory to have company Code date in customer master

What is the tool used in sap SD support to communicate with the user for handling the tickets?

CITRIX is the tool to access client's enviornment.Under CITRIX u can find an icon called SYNERGY ( in synergy u can check your tickets.

Explain condition records in pricing?

To put it more simply....a condition record is nothing but the price of a product.

What is the difference between ATP check and availability check how these reflect in sales order (which check system considers) what are the IMG settings for the same?

ATP Check is checking of availably quantities i.e. ATP = Total Warehouse Stock + Planned receipts (Incoming Stock) - Planned Issues (Out going stock)

Availability Check is an integral part of business process it determines the desire deliverable quantity can be met on requested delivery date or not. Then it passes to Material Requirement Planning.

How to configure partial deliveries?

You can configure the system for partial deliveries in two places

1. In Customer-material info.

2. Customer Master.

If you allow the system for partial deliveries there. Then you can change Partial to complete delivery in sales order.

What is the control parameter in setting item category?

1. Doc type.

2. Item category group of material master.

3. Item category of higher level Item.

4. Item Usage

Item category can be determined by item category group +document type + higher itemcatagory group + usages

What is availability check, how to configuration of it?

When we create a sales order, there are several basic functions which are executed automatically for the dynamic order management. Among these basic functions, availability check and transfer of requirements are crucial.

the system first prepares schedule line containing the information on the desired delivery date and quantities , this information is passed to MRP and an availability check and transfer of requirements are executed

First the system carries out backward scheduling and establishes the material availability date = desired delivery date-transit time-loading time-picking & packing time and on this date an availability check is carried out using ATP logic which means available to promise quantity =total ware house stock + incoming orders-outgoing

Along with the availability check the requirements also are transferred to MRP.

the configuration involves following

1. Switching on at schedule line castigatory the availability check and TOR

2. configure the availability check using ATP and using the checking group and Checking rule

Reward if useful to u

Answers (1)

Answers (1)

Former Member
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