Customization steps of the text determination processes

[Former Member]

Can anybody anybody tell the customization steps of the text determination processes (transaction codes: VOTXN and SO10) of the header of the sales documents step by step in a detailed manner?

Thanks in advance.

[Former Member · Accepted solution]

<b>Hi

Please make a search in sdn you can have the answer ,</b>

Refer below links

[Former Member]

Hi Hikmet

Hi

)The text determination procedure is created for a text object, the possible text objects are Sales Doc-Header

-Item

Same for Delivery and billing documents, further the text objects can be customer/material info records, shipment doc. header, for customer master the texts can be central/contact person/SD texts.

1,a)The text determination procedures assigned to respective objects, like for customer master it is assigned to the account grp of the customer master similarly for sales header it is assigned to the sales doc type, for item to the item category so on & so forth.

1,b) These text determination procedures have Text IDs(You can consider Text IDs as similar to condition types in Pricing) which will have an access sequence attached to them.

1,c)This access sequence will have a sequence for the text ID according to the text objects.

And depending on where the text determination procedure is assigned the text is obtained for the object as per the records.

You can find these at IMG>Sales & Dist.>Basic functions>text control select any of the options there.

1) T-code VOTXN ,for the text object Customer>Sales and distribution>click the Text types-->create your 4 digit Text ID

2) Come back to initial screen of this t-code and again selct the text object Customer-->Sales and distribution and click change. Select the text procedure and double click on the Text IDs in text procedure.Here you create a new sequence and select the 4 digit Text ID you have created initialy.

3)Asign the Text procedure which you have selected in step2 and double click onText procedure assignment .Here you assign the Text ID to the Customer Accout group.

4) In the customer master,sales area tab>Extras menu>text,Select the text which you have created now and enter text into it. and save.

The text which you have created now ,can be used for multiple purpose(Ex.sales order,delivery,billing,pricing,inforecords,legal). for example in this case, You just want to display this text during sales order processing,then proceed as follows,

5)T-code VOTXN ,for the text object Sales document>Header>click the Text types-->create your 4 digit Text ID.

6) Come back to initial screen of this t-code and again selct the text object Sales document-->Header and click change. Select the access sequence and create new acces sequence(This access sequence is similar to that of in Pricing).Select this acces sequence and double click the access sequence for text ids.Here in the first column this is Serial no.second column is text object(This is the area from which text has to be refer.In our case we have created the customer Text object for sales and distribution area,so i.e.KNVV) and the next column is Text id,This is the id which we have created at customer text object for sales and distribution initialy,at step 1). The next column is partner function,it will identify for which parter this text has defined.Next 2columns are Languages(if you want to define for all langugage or specififed language),next column is for specified languge for partner function.if you have any requirement to be fulfilled you can create those requirements in the next columns or else leave blank,save and come back to text proceudure.id.

7)Select the text procedure(for ex.01-Sales header) and double click on the Text IDs in text procedure.Create new entries Fill in the sequence and the text id which we have created for sales document-header(in step 5).There is a small check box in the 3rd column which is used whether the text should be refered or copied(this is used if you want to modify the text during the sales order processing or just dispaly the originail text as it is),next column is whether the text should be displayed while creating or it is not obligatory, last column is acces s sequce,this is nothign but the sequence which we have created in step 6) and save.

8)in the final step assign the text proceudre id to the particualre sales order.

As already we have created the customer text in the customer master record,so during the processing the sales order,the text should be displayed once the customer number is keyed in.

http://help.sap.com/saphelp_47x200/helpdata/en/38/9e9263a1f611d199ad0000e8a5bd28/frameset.htm

Reward if useful to u

[Former Member]

Thank you for your consideration but I have problem about the 4th step (4. In the customer master,sales area tab>Extras menu>text,Select the text which you have created now and enter text into it. and save. The text which you have created now ,can be used for multiple purpose(Ex.sales order, delivery, billing, pricing, inforecords, legal). for example in this case, You just want to display this text during sales order processing,then proceed as follows, ). I want to have a text at the overview screen for the standard order. I'll be happy if you can help me by explaining the process. Also won't I create a text with the transaction SO10?

Thanks in advance.

[Manoj_Mahajan78]

Hi Hikmet,

In a business relationship, it is essential that business partners exchange information throughout the logistics chain. In sales and distribution, this exchange of information is supported by texts in master records and documents. You can maintain these texts for one particular customer or define them so that they can be used more flexibly.

Texts can be used in many areas of sales and distribution:

Sales notes for customers

Sales texts for materials

Explanations in order confirmations

Shipping instructions in deliveries

http://help.sap.com/saphelp_erp2005vp/helpdata/en/38/9e9263a1f611d199ad0000e8a5bd28/frameset.htm

reward points if it helps u

with regards

Rajesh

RMD

Posts: 381

Questions: 24

Registered: 1/10/07

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Re: Text determination

Posted: Apr 5, 2007 12:42 PM in response to: raju pusapati Reply E-mail this post

Hi,

In a business relationship, it is essential that business partners exchange information throughout the logistics chain. In sales and distribution, this exchange of information is supported by texts in master records and documents. You can maintain these texts for one particular customer or define them so that they can be used more flexibly.

Texts can be used in many areas of sales and distribution:

Sales notes for customers

Sales texts for materials

Explanations in order confirmations

Shipping instructions in deliveries

You can define as many text types as you require (sales texts, shipping texts, internal notes, supplement texts etc.) for master records and documents.

You can take the settings for the texts from Sales and Distribution Customizing under Text control.

Features

You store the texts that are to serve as information carriers in the system and in the output in the customer master record, the material master record, and in the sales and distribution documents. In addition the following processing and control functions are supported:

Texts are proposed from the master records in the sales and distribution documents, if you have made the appropriate setting.

Texts can be copied from a reference sales and distribution document into another sales and distribution document (e.g. from an inquiry into a sales order or from an order into a delivery).

The copying of texts can be made language dependent, if required.

You can change copied texts.

You can integrate standard texts into the sales and distribution documents.

If you want to use texts more than once, you can enter these texts as standard texts and include them in the master record or document texts. If you define standard texts, they are included in the sales and distribution forms when they are issued.

Some standard texts to which you can refer in the sales and distribution documents have been defined in the standard version of the SAP R/3 System.

Notes on Entering Text

You can use standard texts to give notes to the employee entering an sales and distribution document regarding the information he should include in specific header or item texts and the sequence in which he should do it. For example, by including a standard text such as a header note in the sales document, you can make sure that the employee specifies in the first line whether the customer has taken advantage of a sales promotion in his purchase order and in the second line, how (newspaper, radio etc.) he found out about the promotion.

Proposals from the Master Records

The standard text above must first of all be created and then included in a text in the customer master. You can define in Customizing whether this text is automatically proposed from the customer master record in the header note of the document header when you create a sales document.

Standard texts can be proposed in the documents at header and item level in the same way from the material master record.

Create

To create a standard text, proceed as follows:

Select Tools ® SAPscript ® Standard text on the main menu screen.

Enter a name for the text to be created in the field Text name, the indicator ST in the field Text-ID, and the abbreviation for the language in which you want to create the text in the field Language.

Select Create/Change.

You switch to the SAPscript editor. If no standard text has been created with this name, the following message is displayed: Text stands for the language indicator with which you control the language of the standard text. The line in which you make these entries must have the formatting key /: (paragraph format for a command line) in the format column.

Calling Up At the Time of Issue

In Customizing any number of standard texts can be included in the definition of a sales and distribution forms. The texts then appear in the appropriate place in the form when each output is issued.

Further Information

You will find additional information on the SAPscript editor and on INCLUDEs as well as examples online in the hypertext system under the text module name STXD_ED. Proceed as follows:

Select Tools ® Hypertext ® Structures on the main menu screen.

Enter the text module name in the Structure field and in the Language field the abbreviation for the required language.

Select Structure ® Display.

You reach the Display Structure screen.

Place the cursor on the entry that you want to read and select Goto ® Document ® Read.

The content of the text module is displayed on the screen.

Select Back to return to the initial screen.

Also Visit-

http://help.sap.com/saphelp_47x200/helpdata/en/90/758534c960a134e10000009b38f83b/frameset.htm

REWARD IF U FINDS THIS AS USEFUL....

Regds

MM