Shipment Cost

[Former Member]

Hi

What is the scenario or T- code where we can combine shipment cost for all outbound delivery together.

Ramesh

[Former Member]

HI Ramesh,

Create shipment doc. t.code: VT01n

Create shipment cost doc. t.code: VI01

Shipment cost settlement and documents

Use

After the shipment cost settled in shipment cost document, it has the following affects:

•It creates a service entry sheet that refers to the purchase order determined.

•It posts acceptance of services performed.

•It creates an accounting document for the accruals.

•Further subsequent documents are created in FI.

Now we check some of the above documents by using the document flow.

Procedure

1.Access the transaction using:

Menu Logistics  Logistic Execution  Transportation Shipment cost  Display Single document

Transaction code VI02

2.Enter values like this in selection screen:

Field Name Value Comments

Shipment cost No. Enter the no. you note down in previous step.

3.Press enter, on the Standard display – Overview: Freight Cost Items screen, press document flow button.

4.Double click the service acceptance line and you can see the system post a service goods receipts upon the purchase order, also you can check the accounting document.

5.Exit the shipment cost document.

Settlement with forwarding agency

Use

After the shipment document was settled, it generates a record in GR/IR, and after we receive invoice from the vendor and post incoming invoice, the GR/IR account is cleared and the vendor’s A/P account is debited.

The following steps are included:

• check the GR/IR account

• check the vendor’s A/P account

• post invoice from the vendor by using Logistic invoice verification,

• check GR/IR account and vendor’s account again.

Procedure

1.For checking GR/IR account, Access the transaction using

Menu Logistics  Material Management Logistic Invoice Verification GR/IR account maintenance  Maintain GR/IR account

Transaction code MR11

2.Enter values like this in selection screen:

Field Name Value Comments

Company code

Posting date Today’s date The valid posting date

Purchase order date from to Appropriate range

3.Press the execute button, then the relative GR/IR account listed, you can check the related PO date in which, the service items can be shown.

4.For checking A/P account, Access the transaction using

Menu Accounting  Financial Accounting  Accounts Payable 

Account  Display balance

Transaction code FK10N

5.Enter values like this in selection screen:

Field Name Value Comments

Vendor

Company code

Fiscal year Current year

6.Press execute button

7.In this case, system should tell you there is no records find in the fiscal year because we do not post any information for this vendor, the amount still in GR/IR account.

8.For posting invoice from the vendor, Access the transaction using

Menu Logistics  Material Management Logistic Invoice Verification Enter invoice

Transaction code MIRO

9. Enter values like this in selection screen:

Field Name Value Comments

Invoice date Today’s date

PO reference tab

Select Transportation service Agent

More allocation criteria The next button

Shipment cost header On the pop up screen

Shipment cost number The no. you processed in the previous step

10.Execute, you can see the relative cost amount is bring from the shipment cost document

11.Press Basic data tab and enter the same amount as the filed amount in PO reference tab. you may calculate the tax by yourself or by the system, but make sure the balance is zero (the traffic light is green). If the system asks for baseline date, enter system date.

12.Post the document by pressing the save button.

13.Check the invoice

14.

Check the GR/IR account, you can use t-code or by menu like in step 1-3, here, you will find the GR/IR acc. cleared.

Reward points

Regards

Govind.