Attachment transfer from EBP V 5.0 to Backend SAP R/3

[Former Member]

Hi,

We are going to activate the above functionality for our Classic Scenarion of implementation. In this regard,could anybody of you answer to my below given points in order to start working upon this and if possible ,please send the step wise implementaion of the functionality i.e. Transfer of Attachments in EBP V5.

Need to define the following:

1.How is the attachment sent to the suppliers? As a pdf document? Or an attachment in the mail?

2.How do we handle attachments to integrated suppliers?

3.What formats are applicable in the attachment? (.xls, .doc, .ppt, .mpp, other?)

4.How are attachments stored? In EBP? In SAP?

Thanks in advance.

Pranab

[Former Member]

Hi

Which SRM version are you using ?

<b><u>Help link To setup attachmnets in SRM</u></b>

http://help.sap.com/saphelp_srm50/helpdata/en/f7/92dd3e6ecb1f39e10000000a114084/frameset.htm

1.How is the attachment sent to the suppliers? As a pdf document? Or an attachment in the mail?

<u>Ans - Attachment can be in any format depending on SPRO settings (generally pdf documents).</u>

2.How do we handle attachments to integrated suppliers?

<u>Ans - See the links above and below</u>

Q3.What formats are applicable in the attachment? (.xls, .doc, .ppt, .mpp, other?)

<u>Ans - Any valid format defined in the system. See the links above and below</u>

Q4.How are attachments stored? In EBP? In SAP?

<u>Ans - In EBP system, attachments are stored on Application server.</u>

<b>Please go through other relevant details -></b>

Document for all type/extn can be stored provided their extension is mentioned in DC10 and DC30. And they are stored on Application server.

<u>Transaction codes</u>

DC10 - create a Document type for SRM

DC30 - Maintain all relevant extensions

In order to store shopping cart attachments in the backend system, you must first activate the transfer by creating an active method and by setting the indicator for parameter in BAdI .

Then you must configure the R/3 Document Management System (DMS) in transaction DC10:

<b>Steps -></b>

1. Create document type SRM. Note that no flag is set in any of the columns.

2. Double click in the detail view to define the new Doc. type desc. = SRM Documents.

Set the Use KPro indicator.

Enter 1 in the Number assignment field.

Enter an internal number range interval. You can use an existing interval or

create a new one in transaction CV90. The internal number range must be used,

because the GUID of the SRM attachments has more digits than the number in

the backend system.

Maintain the number exit. The number exit is a program exit for document

number. It controls number assignment and version numbering for documents.

The default setting is MCDOKZNR. If you want to control the number assignment

or the version increment via a USER_EXIT, then you have to replace the

program MCDOKZNR with a company-specific program. You can find further

information in the field help for number exit.

In the screen area Field selection enter – in the field Document Status.

3. Go to the Dialog Structure and double-click on the entry Define object links. Define the

new object links EKPO and EBAN. Maintain object link descriptions for EKPO

(Purchase order item; Scr.no. 248) and EBAN (Purchase req. item; Scr. no. 247)

4. Define the workstation application in transaction DC30.

All required file types should be included in this list.

Transferring Attachments (optional)

-

---

This is offered in SPRO itself. You can set up Web servers for exchanging documents. To do this you can define the following types of publishing:

Publishing Internally

This is the exchange of documents between systems that belong to your own area of responsibility (intranet).

Publishing externally

This is the exchange of documents with partners who should be given external access (from the extranet) to their own data.

If the publishing settings for external and internal access are identical, you can use a single Web server for exchanging data.

SPRO->Supplier Relationship Management->SRM Server->Define Setting for Attachments.

<b>Related links -></b>

http://help.sap.com/saphelp_nw04/helpdata/en/d6/205cfcc3b6bd44842866b2945dd869/content.htm

Do let me know.

Regards

- Atul

[Former Member]

Hi Atul,

Thanks for your prompt response. We are using SRM V 4.0.

Regarding the attachment ,you mean to say all the files with extensions .doc,,jpg,.msg,.xls,.ppt etc will be transfered to Vendor in .pdf files as a standard functionality like Purchase Order itself or in respective extension files versions?

Regards,

Pranab

[yann_bouillut]

Hi,

Like PO

Kind regards,

Yann

[Former Member]

Hi

Yes.. Right. Hope so.. But I have not tried to get a chance to upload any other file other tahn doc and pdf yet.

<u>See this consulting SAP OSS Notes as well -></u>

Note 1080170 - Can you restrict which file types (extensions) are uploaded?

Note 989660 - FAQ - RFx Supplier Questions - Attachments

Note 1030777 - Follow-on note to 848909. Size of the table BBPCONT is big

Note 889701 - SRM5.0: Compatibility of Virtual Machines with Java applet

Note 927142 - SRM5.0: Browser hangs up during attachment upload

Note 1041080 - UWL configuration

Do let me know.

Regards

- Atul

[Former Member]

Hi Atul,

Thanks for your reply but still I am having some query about the functionality of Transfer of attachments as listed below. Could you please clarify the following points in order to proceed further:

1.Most purchase orders are sent in pdf-file to the vendor. Please confirm that if the user attaches an .xls to a shopping basket, the PO will be in pdf-format and the attachment will be in .xls-format? It goes without saying that the vendor must have the necessary software (e.g. Word, PowerPoint, Visio etc.)

2.Integrated suppliers receive orders via third party marketplace provider in eXCBL format . How the Vendors/Integrated suppliers will receive attachments?How will attachments be sent to integrated suppliers?

3.I understand that there are not limitations to the type of formats as long as the vendor has the respective software installed.

Please confirm that the user can view the attachment from EBP and from SAP both ? The user will be able to click on the document under Control Status and view the document, as long as he has the required software installed on his PC.

Looking forward to receive your response in this regard.

Thanks and Regards,

Pranab