Batch Determination

[Former Member]

Hi gurus,

Can you please give me the detailed explanation for Batch Management and Determinatiion in Pharma or Chemical Industries with Examples- and Configuration Part also.

Including Batch determination Procedure.

Points will be awarded,

regards,

Suriya.

[former_member227476]

dear suriya,,

BATCH MANAGEMENT

In the normal business process material are processed in the form of batch, especially in the Pharmacy Industry. The materials are produced, tested maintained inventory management, and delivered to customer in the form of batches. The advantages with the batch defects can be identified. So that the business can follow LIFO or FIFO method preferably FIFO method to move the stock from inventory.

Note: In SAP batch management configure in PP, MM, and SD module.

Configuration Settings:

Create material master and make sure that checking group of Availability check in sales General/Plant view has been maintained as a CH Batches.

Check Batch Management , Check approved batch record requirement

Specify the Batch level and Activate Status management:

The batch can be activated the plant level, material level, client level. If you activated it. at plat level then batch number and unique number at plant level, if you activated at material level then the batch number and unique only with the material number that means when the material is going to extended to another plant then it requires new batch data in the plant. If you activate at client level then the batch number and unique for that material at all plants.

Path: Img  Logistics  General  Batch management  Specify batch level and activate  Status management

Click on batch level; here with specify at when level batch should be activated, by default batch is going to be activated at material level.

batch Status management; here we activate batch status by default if and activated

The Activated Internal batch number assignment:

Path: Img  Logistics General  Batch management  Batch number assignment  Activate internal batch number assignment  activate batch number assignment

Select the automatic batch number assignment active. (by default it is selected)

4) Maintain Internal Batch number Assignment Range:

Path: Img  Logistics General  Batch management  maintain internal batch number assignment range

click on number ranges icon

click on insert intervals icon and defined number ranges for batch

save it and exit.

SAP uses condition techniques to determine batch number automatically.

CONDITION TABLE(V/C7):

Path: Img  Logistics General  Batch management  batch determination and batch check  condition table.

Define sales and distribution condition table

Create condition table for batch determination here we define condition table

Ex: 001 – material

002 – Customer / material

003 - Customer / plant / material etc.,

Create Access Sequence:

Path: Img  Logistics General  Batch management  Access Sequence  define SD the access

Create access sequence for Batch determination

Here we define access sequence

Ex: - SD01 – customer/material

Here we assign condition tables 002-customer/material

Define strategy types (like condition types)

 Define S&D strategy types.

In strategy types we can maintain data.

SORT Rule

Maximum no. of batch splits

Determine whether batch number can be change for batch split during batch determination

Unit of measure in which batches are displayed for selection

Whether batch determine should be performed in a dialog mode.

Quantity proposed

Batch search procedure definition:

 Define S&D search procedure.

Here we define batch search procedure ex: SD0001, select it & copy it & rename (ZSD0001) save it.

Batch search procedure Allocation & check activation

Allocate S&D search procedure/Activate check.

Go to new entries & specify sales area, sales doc (or) &Assign our batch search procedure.

Check batch

It is to be checked for manually internal batches

Activate Automatic batch determination in S&D::

A) Automatic Batch determination for sales order items;

• choose item category TAN and check the automatic batch document

• This indicator proposed into VOV7 or TAN

B) Activate automatic batch determination for delivery item category;

*choose item category TAN and activate automatic batch determination

*choose item category DLN and activate automatic batch determination (the item category from sales document to delivery on going to be the copied)

if the delivery document contain, a line item with out reference to sales order then system determined item category for that line item by following a item category determination rule delivery document like below

Delivery document type + item category group from material master + usage + higher level item category = default item category

Maintain Batch Records for S&D Batch determination procedure (VCH1):

Path: logistics  Central Function  Batch management  Batch determination  Batch Search Strategy  S&D Search Strategy  VCH1Create

 Specify Strategy type ex: SD04 Customer/material

 Click on key combination and select the table, specify customer number, material

 Save it and go back

Crete Batch Master (MSC1N):

Path: logistic  Central Function  Batch Management  Batch  MSC1N

Create

Specify the Material Number Plant and Storage location and Maintain

Basic Data One

*specify period data

*Specify the self life expiration data

*Specify the Availability data today

*next inspection after 15 days

Basic Data Two

*Specify description

*save it and not down the “batch number”(with zero) ex: 0000000181 & 00000000182.

*go to change mode and batch status as and restricted use

*save it and exit

go to MB1C

Internal Stock

Maintain Stock with batch number

Save it

go to VA01 rouse the Sales Order

Go to Line Item, go to “Batch field” Click on F4, and Select relevant ‘Batch Number’

Note: Here to propose Batch number automatically we need to ask ABAPER to write an Inter phase. (*which will fetch relevant Batch number for the material

reward points pls

siva

[Former Member]

Logistics general - Batch Management

1.1. Specify Batch Level

Menu Path Enterprise Structure> Logistics General> Batch Management --> Specify batch level and activate batch status management Transaction OMCT

1.2. Batch Number - Activate Internal Number Assignment

Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Number Assignment --> Activate internal batch number assignment Transaction OMCZ

1.3. Batch Creation - for Goods Movements

Menu Path Enterprise Structure> Logistics General> Batch Management --> Creation of new batches --> Define batch creation for goods movements Transaction

1.4. Characteristic Value Assignment -- Update Standard Characteristics

Menu Path Enterprise Structure> Logistics General> Batch Management --> Characteristic Value Assignment --> Update Standard Characteristics Transaction

1.5. Activate Batch Classification for Goods Movements in Inventory Management

Menu Path Enterprise Structure> Logistics General> Batch Management --> Characteristic Value Assignment --> Valuation for goods movements --> Activate Batch Classification for goods movements in Inventory Management Transaction OMCV

1.6. Batch Determination – Condition Table(Cross Client)

Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Condition Tables --> Define production order condition tables Transaction OPLB

1.7. Batch Determination – Condition Table(Cross Client)

Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Condition Tables --> Define SD condition Tables Transaction V/C7

1.8. Batch Determination – Access Sequence(Cross Client)

Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Access Sequences --> Define Production Order Access Sequences Transaction OPLF

1.9. Batch Determination – Access Sequence(Cross Client)

Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Access Sequences --> Define SD Access Sequences Transaction V/C2

1.10. Batch Determination – Strategy Types

Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Define Production Order Strategy Types Transaction OPLE

1.11. Batch Determination – Strategy Types

Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Define SD Strategy Types Transaction V/C1

1.12. Batch Determination – Batch Search Procedure

Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Define IM Search Procedure Transaction OMCY

1.13. Batch Determination – Batch Search Procedure

Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Define Production order Search Procedure Transaction OPLG

1.14. Batch Determination – Batch Search Procedure

Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Define SD Search Procedure Transaction V/C3

1.15. Batch Determination – Batch Search Procedure Allocation

Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Allocate IM search procedure/activate check Transaction OMCG

1.16. Batch Determination – Batch Search Procedure Allocation

Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Assign Search procedure to production order Transaction OPL8

1.17. Batch Determination – Batch Search Procedure Allocation(SD)

Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Allocate SD Search procedure Transaction V/C5

1.18. Batch Determination – Activate Automatic Batch Determination(SD)

Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Activate Automatic Batch Determination in SD -->For delivery item categories Transaction V/CL

1.19. Batch Determination – Batch Selection Class

Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Define Selection Classes Transaction CL01

1.20. Batch Determination – Sort Rule

Menu Path Enterprise Structure> Logistics General> Batch Management --> Batch Determination & Batch Check --> Define Sort Rules Transaction CU70

1.21. Batch Determination – Make Settings for Batch Where-used list

Menu Path Enterprise Structure> Logistics General> Batch Management --> Make Settings for Batch Where-used list Transaction OMBB

[Former Member]

hi

BATCH DETERMINATION.

IMG---LOGISTICS GENERAL-BATCH MANAGEMENT--BATCH DETERMINATION&BATCH CHECK--BATCH SEARCH PROCEDURE ALLOCATION & CHECK ACTICATION----ALLOCATE SD SEARCH PROCEDURE/ACTIVE CHECK.

Here allocate the batch search procedure SD0001 to the combination of sales organization/distribution channel/division/sales document.

FLAG THE BATCH CHECK BOX

1. CREATE CHARACTERISTICS

EASY ACCESS-----LOGISTICS--CENTRAL FUNCTIONS -

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BATCH MANAGEMENT---BATCH DETERMINATION -

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SELECTION&SORT

Tcode CT04.

CREATE THE CHARACTERISTICS.

2. CREATE CLASS

EASY ACCESS--LOGISTICSCENTRAL FUNCTIONS-BATCH MANAGEMENTBATCH DETERMINATION-SELECTION & SORT--SELECTION CLASS

T code BMC1.

ENTER CLASS NAME

CLASS TYPE AS 23

ENTER THE DESCRIPTION

SELECT THE CHAR. TAB PAGE AND ENTER THE CHARACTERISTICS DEFINED ABOVE.

3. SORT RULE

EASY ACCESS---LOGISTICSCENTRAL FUNCTIONSBATCH MANAGEMENTBATCH DETERMINATION-SELECTION&SORT----SORT RULE

Tcode CU70

ENTER THE SORT SEQUENCE NAME (ANY NAME EX: BATCHSORT)

ENTER STATUS AS 1

SELECT CHARACTERISTICS AND ENTER THE CHARACTERISTICS DEFINED ABOVE & CHECK THE ASCENDING CHECK FIELD.

4. IMG--LOG.GENERALBATCH MANAGEMENT--BATCH DETERMINATION & BATCH CHECKSTRATEGY TYPES--DEFINE SALES AND DISTRIBUTION STRATEGY TYPES.

SELECT SD01 AND CLICK THE MAGNIFYING GLASS ICON DETAILS

THEN ENTER CLASS & SORT SEQUENCE.

5. MAINTAIN CONDITION RECORDS

GOTO Tcode VCH1 AND MAINTAIN THE CONDITION RECORDS.

BATCH MANAGEMENT IN SD

CREATE BATCH DETERMINATION PROCEDURE.

IMG-LOG.GENERAL-BATCH MGMT--BATCH DETERMINATION & BATCH CHECK--ACTIVATE AUTOMATIC BATCH DETERMINATION IN SD.

1) AUTOMATIC BATCH DETERMINATION FOR SALES ORDER ITEMS

2) AUTOMATIC BATCH DETERMINATION FOR DELIVERY ITEM CATEGORIES

SELECT THE APPROPRIATE OPTION & SELECT THE ITEM CATEGORY FOR WHICH THE BATCH DETERMINATION IS REQUIRED . CHECK THE BOX IN THE FIELD. NORMALLY BATCH DETERMINATION IS DONE AT DELIVERY LEVEL. IF THE BATCH IS DETERMINED AT ORDER LEVEL THIS BATCH WILL BE RESERVED FOR THAT PARTICULAR ORDER.

DEFINE CONDITION TABLE

IMG-LOG.GENERAL--BATCH MANAGEMENT-BATCH DETERMINATION & BATCH CHECK---CONDITION TABLES—DEFINE SALES AND DISTRIBUTION CONDITION TABLES

Tcode V/C7

YOU CAN CREATE OR CHANGE THE CONDITION TABLE AS PER THE REQUIREMENTS.

DEFINE ACCECC SEQUENCES

IMG-LOG.GENERAL--BATCH MANAGEMENT-BATCH DETERMINATION & BATCH CHECK-ACCESS SEQUENCE---DEFINE ACESSS SEQUENCE FOR SALES & DISTRIBUTION.

SD01 OR SD04

DEFINE STRATEGY TYPES

IMG-LOG.GENERAL--BATCH MANAGEMENT-BATCH DETERMINATION & BATCH CHECK-STRATEGY TYPES-DEFINE SD SEARCH STRATEGY

SD01 OR SD04

DEFINE BATCH SEARCH PROCEDURE.

IMG-LOG.GENERAL--BATCH MANAGEMENT-BATCH DETERMINATION & BATCH CHECK-BATCH SEARCH PROCEDURE DEFINITION--

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DEFINE SD SEARCH PROCEDURE.

DEFINE THE SEARCH PROCEDURE AS PER THE REQUIREMENT. IF ANY NEW SEARCH PROCEDURE IS REQUIRED COPY THE EXIXTING ONE RENAME IT WITH PREFIX Z.

NOTE:

IN THE CONTROL DATA OF THE PROCEDURE YOUR CONDITION TYPE MUST BE INCLUDED

BATCH MASTER DATA HAS TO BE MAINTAINED IN Tcode VCH1 WITH CONDITION TYPE ( SD01 OR SD04)

IN THE MATERIAL MASTER DATA “SALES GENERAL PLANT VIEW” BATCH MANAGEMENT SHOULD BE ACTIVATED.

CHEERS AND REGARDS

PRASHANTH GOUD

[Former Member]

prashanth i appreciate ur immite response,

could u please provide with some examples, so that it can give me an idea to configure.

can u mention two charecterstics for pharmacutical industry? and do we need to maintain charecterstics values like what?

SURIYA

[Former Member]

hi

u can maintain batch1 & batch2 as characteristics and assign these characteristics to classification view in materail master

regards