Third part processing

[Former Member]

Hi all,

Is there any way to create "Purchase Requisition" (trcodeME51) automatically when create sales order(trcodeVA01) ? At ME51 screen required entries will be written by reference of screen VA01.

Thanks&Regards

[Former Member · Accepted solution]

1

<u>IMG Path</u>

Sales and Distribution > Sales > Sales Documents > Sales Document Header > Define Sales Document Types

<u>Transaction Code</u>

VOV8

2

<u>Define Item Categories</u>

The item categories that are contained in the standard SAP R/3 System together with the sales document types represent the usual business transactions.

We have the following options for defining our own item categories:

•Copy an existing item category and change it according to your requirements.

•Create a new item category.

<u>IMG Path</u>

Sales and Distribution > Sales > Sales Documents > Sales Document Item > Define Item Categories

The business data for this Item Category will have:

Special Stock Indicator as E – to facilitate Orders on Hand

Will be treated as a Business Item, schedule line will be allowed, weight and volume relevant, credit function will be active and eligible to determine cost.

Billing relevance will be M - Delivery-related invoices-without zero quantities (including main batch item).

Pricing will be standard.

Transaction flow settings will be as of Standard SAP settings.

3

<u>Assign Item Categories</u>

Here we specify which item categories the system proposes during document processing for each sales document type and item category group. At the same time, we can specify additional item categories with which the system default can be overwritten. There is a maximum of three possible alternative item categories.

The system default and the allowed alternatives are always determined from the sales document type and one or two further criteria. The system default depends on the following criteria:

sales document type

Item category group

Item category of the higher-level item

Item category usage

4

In the sale order, the moment the above defined item category gets determined, a different schedule line category is determined for that particular line item which in turn triggers an individual purchase order for the purpose of procuring finished goods from an external source of supply.

5

<u>Schedule Line</u>

Schedule Line CB allows us to have an individual purchase order raised from a Purchase Requisition.

The schedule line CB interacts with Purchase document type and Account assignment category with the help of an issue movement type.

Now that there is a Order type, and a Purchase requisition type linked through relevant Item categories and Schedule lines, the system will be able to create a purchase requisition.

We can convert the purchase requisition into a purchase order.

<u>Pre-requisite</u>: Purchase document type eligible for purchase requisition needs to be created in SPRO > Materials Management > Purchasing > Purchase Requisition > Define Document Types.

<u>Convert Purchase requisition to a Purchase Order</u>

Define Purchase Requisition Document Type.

Define Purchase Order Document Type.

Decide the Purchase Order Document type for conversion.

Link the Purchase Requisition to the Purchase Order Document Type and Vice Versa.

[Former Member]

Thanks Problem solved