Functional Specifications

[Former Member]

Hi,

can ant body pleas send functional specification examples with documents if possible business requirement along with functional req and technical requ. ?

Thanks in advance

Shastri

[Former Member · Accepted solution]

Functional Specification:

To speak at macro level that is at project manager or at senior levels. The Functional Spec (Specification) which is a comprehensive document is created after the (SRS) Software Requirements Document. It provides more details on selected items originally described in the Software Requirements Template. Elsewhere organizations combine these two documents into a single document.

The Functional Specification describes the features of the desired functionality. It describes the product's features as seen by the stake holders, and contains the technical information and the data needed for the design and development.

The Functional Specification defines what the functionality will be of a particular area that is to be precise a transaction in SAP terminology.

The Functional Specification document to create a detailed design document that explains in detail how the software will be designed and developed.

The functional specification translates the Software Requirements template into a technical description which

a) Ensures that the product feature requirements are correctly understood before moving into the next step that is technical development process.

b) Clearly and unambiguously provides all the information necessary for the technical consultants to develop the objects.

At the consultant level the functional specs are prepared by functional consultants on any functionality for the purpose of getting the same functionality designed by the technical people as most of the times the functionalities according to the requirements of the clients are not available on ready made basis.

Let me throw some light on documentation which is prepared before and in a project:

1) Templates

2) Heat Analysis -

3) Fit Gap or Gap Analysis

4) Business Process Design

5) Business Process Model

6) Business Change & Impact

7) Configuration Design, which is just 5 % of Total SAP- have different names -

😎 Future Impact & Change Assessment

9) Functional Design (Module Wise)

10) Risk Assessment

11) Process Metrics and Many More-- Which has impact on Business and its work flow

Regards,

Rajesh Banka

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[Former Member]

Functional Specification Details

Dev Req. Ref No

To Be Filled By Functional Lead

Product / Module FI CO MM SD CS CRM BW EP BPS

Requested By XXXXXXXX

Requested Date 00.00.0000

Reqd. By Date

Business Case Sales / Purchase Report at Work-Shop.

Requirement

Priority Critical Important Desirable

Functional Specs Selection ParameterSales Organization: From (Mandatory)Plant From to (Mandatory)Period: From date, To date (Mandatory) WRT Service orderOutput Parameters:Header:Dealer’s NamePlant :Address:Sales/Purchase ReportFrom To DateLogic for Plant Address:Go to Table T001w & get NAME2, TRAS, PSTLZ, ORT01Item Level:Sr.NoMaterial Code (MATNR)Material Description (ARKTX)Sale QuantityGroup Wise(Acessories/Oil/M&M,Local)Sale ValueVat AmountUnit CostCost ValueDifferenceLogic for the report:Based on the combination of Sale Organization (VKORG), Plant (Werks),Data to be extracted from CAUFV (Service Order)– Data to be Extracted are as follows: Give Input as Erdat From To Get AUFNR(Service order No).Pass This Value (AUFNR) into Table RKPF With input ERDAT to get all Service orders done with Movement Type 261(BWART).Pass this Value (AUFNR) into VBAK to get VBELN(Sales Order No’s.).Pass this values of VBELN into Table VBAP to get MATNR,ARKTX,MATKL,ZMENG.To get Sale Amount: Go to Table VBAK give Value VBELN, get KNUMV.Pass this KNUMV as input in KONV table & get KBETR & KAWRTLogic for Vat Amount: Based on the region of delivering plant and region of the customer A911. Hard code the values for Customer Tax Classification as ‘1’(Go to VBAP with in put VBELN & get TAXM1) and Material Tax Classification as ‘1’. Then pass the values of Region of delivering plant and region of customer along with the hard coded values for Customer Tax Classification and Material tax classification in table A911. Obtain the value for KNUMH for the period or duration provided as input.Pass the A911-KNUMH into KONV-KNUMH to obtain the values of KONV-KBETR. Convert the value in KBETR to tax rate in percentage by dividing it by a divisor of ‘10000’. This value is the percentage of Tax. Add the percentage tax to the amount obtained for the basic amount. To obtain the price after tax.If the condition not met ,. Based on the region of delivering plant and region of the customer A909. Hard code the values for Customer Tax Classification as ‘1’ and Material Tax Classification as ‘1’. Then pass the values of Region of delivering plant and region of customer along with the hard coded values for Customer Tax Classification and Material tax classification in table A909. Obtain the value for KNUMH for the period or duration provided as input.Pass the A909-KNUMH into KONV-KNUMH to obtain the values of KONV-KBETR. Convert the value in KBETR to tax rate in percentage by dividing it by a divisor of ‘10000’. This value is the percentage of Tax. Add the percentage tax to the amount obtained for the basic amount. To obtain the price after tax.Then pass this value into A920-KNUMH into KONV-KNUMH KONV-KNUMH to obtain the values of KONV-KBETR. Convert the value in KBETR to tax rate in percentage by dividing it by a divisor of ‘10000’. This value is the percentage of Tax. Add the percentage tax to the amount obtained for the basic amount. To obtain the price after tax.The validity of records from and to date to appear in the last two columns of the report.Logic for Unit Cost:Go to Table MBEW with input MATNR & get VERPR.Logic for Cost Value:Unit Cost * Sale Quantity.Logic for Difference:Sale Amount(NETWR-KONV) – Cost Value(MBEW-VERPR * Sale Quantity

Usage Frequency High

Authorizations

Performance Considerations

Test Cases & Desired Output

Formats for Input / Output / Forms etc. Input Parameter

Sales Organization (mandatory) From

Period (mandatory) From Date To date

Output Format:Excel Sheet Attached

To Be Filled By Project Manager

Req. Accepted YES NO

Date

Remarks

Signature

Impact Analysis Details

To Be Filled By Technical Team Lead

Dev Req. Ref No

Impact Analysis

Disposition Accepted On Hold Rejected

Effort Estimate

Est. Start Date

Est. End Date

Assigned To

Remarks

Signature

Technical Specifications Details

Dev Req. Ref No

Tech Specialist

Start Date

Technical Specs

End Date

To Be Filled By Technical Team Lead

Specs Approved YES NO

Date

Remarks

Signature

Development Details

Dev Req. Ref No

Tech Developer

Start Date

Object Name

Request No

Unit Test Report

End Date

Remarks

Signature

Testing Report

Dev Req. Ref No

Transportation Details

Dev Req. Ref No

Trans. Req. No

Trans. Req. Desc

To QA Server

To Prod Server

Signature

[Former Member]

Example of finctional specs for SD report to link sales Order --> Delivery --> Billing --> Accounting is as under:

<u><b>Initial Screen:</b></u>

Fields | Table-Field | Remark | Table Joint

Sales Organization | VBAK-WAERK | Single Selection

Distribution Channel | VBAK-VTWEG | Multiple Selection

Division | VBAK-SPART | Multiple Selection

Sales office | VBAK-VKBUR | Multiple Selection

Sold to Party | VBPA-KUNNR | Multiple Selection | VBAK-VBELN=VBPA-VBELN

Material | VBAP-MATNR | Multiple Selection | VBAK-VBELN=VBAP-VBELN

WBS Element | VBAP-PS PSP PNR | Multiple Selection | VBAK-VBELN=VBAP-VBELN

Sales Order Type | VBAK-AUART | Multiple Selection

Billing Type | VBRK-FKART | Multiple Selection | VBAK-VBELN=VBFA-VBELV & VBRK-VBELN=VBFA-VBELN

Period

<u><b>Main Screen:</b></u>

<b>Header</b>

Sales Organization | VBAK-VKORG

Period

<b>Item Level:</b>

Sold-to-Party | VBPA-KUNNR where VBPA-PARVW = AG

Distribution Channel | VBAK-VKWEG

Division | VBAK-SPART

WBS Element | VBAP-PS_PSP_PNR

Sales Office | VBAK-VKBUR

Sales Doc type | VBAK-AUART

Sales Doc No | VBAK-VBELN

Material | VBAP-MATNR

Mat Desc | VBAP-ARKTX

Qty | VBAP-KWMENG

UOM | VBAP-MEINS

Doc Currency | VBAK-WAERK

Delivery No | LIKP-VBELN

Billing Document Type | VBRK-FKART

Billing Document No | VBRK-VBELN

Billing Document Line No | VBRP-POSNR

Quantity | VBRP-FKIMG

Price - Base Price

Price - Service Tax

Price - Education Cess

Price - VAT

Price - Other taxes

Price - Total

Accounting Document Number | BKPF-BELNR

Table Joints at Item Level:

VBAK-VBELN = VBPA-VBELN

VBAK-VBELN = VBAP-VBELN

VBAK-VBELN = VBFA-VBELV (For Delivery)

VBAK-VBELN = VBFA-VBELV

LIKP-VBELN = VBFA-VBELV

VBRK-VBELN = VBRP-VBELN

VBRK-XBLNR = BKPF-XBLNR

• some details are missing, please try to identify & use it as per your requirement.

Regards,

Rajesh Banka

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