Functional Design for Credit Memo/Debit Memo

[Former Member]

Hi

Please help me in giving the inputs of Credit Memo / Debit Memo with their references to order/billing documents. Please brief with copy controls.

Thanks and points shall be rewarded

suddu

[Former Member]

Thank you for your detailed inputs. Points rewarded

Thanks

Suddu

[Former Member]

Configuration setting for Debit Memo & Credit Memo

<b>3. Configuration

3.2 General Settings for SD

3.2.1 Creating Sales Document Types

3.2.1.1 Defining the Sales Document Type</b>

<b>Use</b>

The sales document type determines how the system processes the sales document. For example, depending on the sales document type, the system determines which screens to display and which data to ask you for. The sales document types used for this business scenario are sales orders.

<b>Prerequisites</b>

Set-up Sales Area

.

<b>Procedure</b>

Menupath: SPRO --> IMG path --> Sales and Distribution --> Sales --> Sales Documents --> Sales Document Header --> Define Sales Documents Types

Transaction Code: VOV8

<u>Activities</u>

Create the Sales Document Types ZDR (Copy of DR - Debit Memo Request) & ZCR (Copy of CR - Credit Memo Request)

• Accept all associated copy controls

• Number Range as applicable, and

• Make the following settings:

Field name: ZDR

Description: Debit Memo Request

Number Range: Maintain appropriate data

Incompletion Procedure: Maintain as standard / modify as requirement

Billing Section

Order-Rel Bill Type ZDR

Save your entries.

<b>3.2.2.2 Assigning Pricing Procedure to Sales Document Types</b>

<b>Procedure</b>

Menupath --> IMG path --> Sales and Distribution --> Basic Functions --> Pricing --> Pricing control --> Define and Assign Pricing Procedures

<i>Activities</i>

• Double-choose Assign document pricing procedures to order types.

• We have maintained document pricing procedures to order types as ‘A’, which is available in standard.

<b>3.2.3 Creating/Assigning Sales Document Item Categories

3.2.3.1 Defining Item Categories</b>

<b>Use</b>

Item categories are used to control how sales document items are processed. This includes determining an item’s relevance to pricing, costing, and billing.

<b>Prerequisites</b>

The Sales Order Types have been created.

<b>Procedure</b>

Menupath --> IMG path --> Sales and Distribution --> Sales --> Sales Documents --> Sales Document Item --> Define Item Categories

Transaction Code: VOV7

Use Standard Item category as provided by SAP (L2W & G2W)

<b>3.2.3.2 Defining Item Category Assignment</b>

<b>Use</b>

In this menu option, you can specify which item categories the system proposes during document processing for each sales document type and item category group. At the same time, you can specify additional item categories with which the system default can be overwritten. There is a maximum of three possible alternative item categories.

<b>Procedure</b>

Menupath --> IMG path --> Sales and Distribution --> Sales --> Sales Documents --> Sales Document Item --> Assign Item Categories

Transaction Code: VOV4

Activities; assign item categories as shown in the table below:

Sales Document Type | Item Category Group | Default Item Category

ZDR | NORM | L2W

ZDR | LEIS | L2W

ZCR | NORM | G2W

ZCR | LEIS | G2W

• Normally it is defaulted, but only required to be checked to ensure the same.

Save your entries.

<b>3.2.4 Creating Billing Document Types

3.2.4.1 Defining the Billing Document Type</b>

<b>Use</b>

In this menu option you define your Billing Type that represents the different business transactions in billing.

<b>Prerequisites</b>

• Set-up Sales Area.

• Sales Document Type Created

<b>Procedure</b>

Menupath: SPRO --> IMG path --> Sales and Distribution --> Billing --> Billing Documents --> Define Billing Types

Transaction Code: VOFA

<i>Activities</i>

• Create the Billing Document Types ZDR (copy of DR - Debit Memo) & ZCR (copy of Credit Memo)

• Accept all associated copy controls

• Number Range as applicable, and

• Make the necessary changes in settings if required.

Save your entries.

<b>3.2.4.2 Copying Control for Billing Documents</b>

<b>Use</b>

You can use requirements in copy control to specify how a sales document should be is to be billed as far as requirements are concerned.

Procedure

Menupath --> IMG path --> Sales and Distribution --> Billing --> Billing Documents --> Maintain Copying Control for Billing Documents

Transaction Code: VTFA

<i>Activities:</i>

• Double-choose on Copying control: Sales document to billing document, if you are using the ordinary IMG path. Otherwise use the transaction code VTFA to access the functionality directly.

• Define copy controls for source sales document ZDR to target billing document ZDR (copy of DR to DR) & ZCR to ZCR (copy of CR to CR)

• Copy all settings

Save

(Seeting for ZDR & ZCR are similar)

Regards,

Rajesh Banka

Reward ponts if helpful

[Former Member]

hi,

if its credit memo with reference to order then copy controls have to set up in

VTAA-- document typesource docOR-- target doc--G2.

maintain copy controls in the header level for

1.data transfer routines-header databuisness data---patner data.

2.copy reqts--indicate a routine that checks what are the things that have to be checked befire copying on to the target doc.

item level---select G2n and maintain copy control at the item level

1.copy reqtsusually routine303.

2.data trabsfer routines for ---item data,patner data,buisness data.

3.copy schedulelines--do not check it because the schedule lines are different.

4.update document flow: check that field because it would update the the sales document for the qty referenced.

5.do not copy batch : if u want the system not to copy the batch no of the material ,dont check.

6.reexpplode structure/free goods : if u dont want to copy the BOM items already present in the source document but want to copy just the header item in the source doc and to rexplode by iteself in the target doc ,then check the field.

7.pricing type : is the important field in the copy controls which says how to manage the pricing elements whrn copying from one doc to another. preferably B.

simiralry for billing to order:VTAF

regards

reward points if helpful

sriram.