on 07-25-2007 6:39 AM
HAI,
I AM ABAP CONSULTANT ,
I NEED THE EXPORT FLOW ORDER PROCESS PERTAINING TO INDIAN COMPANIES.
Hi Shravan,
The below mentioned info might help you:
EXPORT IMP STEPS:
1) Creating Inquiry
Use
An inquiry is the first step in the order cycle. Inquiry is created to represent Customers Inquiry in the System.
Prerequisites
Customer Master.
Material Master.
Pricing Conditions.
Pricing procedure assignment.
Excise duty details of the Customer (J1ID or in Customer Master).
Tax code.
Exchange rates maintained.
Procedure
1.Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics  Sales and distribution  Sales Inquiry  Create
Transaction Code VA11
2) Creating Quotation
Use
A quotation is used to determine material, their quantities and prices and payment terms that are valid for a given sold-to customer during a specified time period.
Prerequisites
Inquiry Document.
Payment terms.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics  Sales/Distribution  Sales  Quotation  Create
Transaction Code VA21
3) Creating Sales Order
Use
Sales Order is created to represent Customers requirement in the System.
Sales Order will calculate the price and check for the availability of Materials
Prerequisites
Quotation
Procedure
1.Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics  Sales and Distribution  Sales  Order  Create
Transaction Code VA01
4) Creating Pro Forma Invoice
Use
Pro Forma Invoice is created in order to inform the Customer about the value of the goods, so that he will make arrangements for the payment to be made, when goods arrive at his place.
Prerequisites
Sales order.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics  Sales and distribution  Billing Billing document  Create
Transaction Code VF01
5) Creating Outbound Delivery
Use
Delivery Document is created to determine Batches, Pick the goods and to do the Post Goods Issue. Usually batch determination will be carried out automatically. However, if no batch matches the selection criteria, the batch determination can be triggered manually. In the below mentioned example, Batch will be determined automatically based on the Production Date on FIFO basis.
Prerequisites
Sales order.
Shipping Point.
Availability of Materials.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Logistics  Sales/distribution  Shipping and Transportation  Outbound Delivery  Create  Single Document  With Reference to Sales Order
Transaction Code VL01N
6) Creating Billing Document
Use
Billing Document is created to send a Commercial Invoice to the Customer. It will also update the corresponding GL Accounts
Prerequisites
Post Goods Issue must be completed for the Delivery document.
Before making the Billing document, you have to check the GL account 58150000 (Freight outwards). In the Control data Tab of the GL account, the Tax category should be * (star) and Posting without Tax allowed should be checked. To check that, go to Transaction Code FS00, enter the GL account, choose on Change icon and choose on Control data Tab and make the required changes to the GL account.
6-a) Printing Billing Document
Use
Billing Document is printed to send it to Customer.
Prerequisites
Output Type defined
Billing Document Created
Output type condition record created.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu SAP Easy Access menu  Logistics  Sales and distribution  Billing Billing document  DIsplay
Transaction Code VF03
7) Creating Excise Invoice
Use
Excise Invoice is a legal document to be submitted to the Excise Authorities.
Prerequisites
Post Goods Issue must be completed for the delivery.
Billing document created.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu SAP User menu  Indirect Taxes  Sales / Outbound Movements  Excise Invoice  For Sales Order  Outgoing Excise Invoice Create
Transaction Code J1IIN
7-a) Printing Excise Invoice
Use
Excise Document is a legal document, which must accompany when goods are being sent to the Customer.
Prerequisites
Output type condition record created.
Excise Invoice created
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu SAP User menu  Indirect Taxes  Sales / Outbound Movements  Excise Invoice  For Sales Order  Print
Transaction Code J1IP
😎 Creating Excise Bond
Use
Excise bond is a document that effectively licenses a manufacturing plant to remove goods from its premises without paying basic excise duty, on condition that the goods are then exported.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu SAP User menu  Indirect Taxes  Master Data  Bond master  Create Bond
Transaction Code J1IBN01
9) Creating ARE-1
Use
ARE 1 document is created with reference to an Outgoing Excise Invoice. This is attached to a Bond document. This document is a proof that, goods are meant for exports and Excise duty need not be paid for these goods, which are mentioned in the ARE-1.
Prerequisites
Excise document created.
Bond Created.
In case of Batch Managed Items select the Line item where there is a quantity in Dispatch qty column and do the following activities. Ignore the line items where there is no quantity.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu SAP User menu  Indirect Taxes  Sales / Outbound Movements  Excise Bonding  Exports Outside India  Central Processing  ARE1 Create
Transaction Code J1IA101
9-a) Printing ARE1
Use
ARE 1 document Printed for submitting to Excise authorities.
Prerequisites
1. ARE-1 Document Created.
In case of Batch Managed Items select the Line item where there is a quantity in Despatch qty column and do the following activities. Ignore the line items where there is no quantity.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu SAP User menu  Indirect Taxes  Sales / Outbound Movements  Excise Bonding  Exports Outside India  Central Processing  ARE1 Create/Change/Update/Cancel/Display
Transaction Code J1IA101
10) Posting ARE1
Use
After the excise officer has confirmed that all the details are correct, you can post the ARE-1 document.
Prerequisites
ARE-1 Document Created.
In case of Batch Managed Items select the Line item where there is a quantity in Despatch qty column and do the following activities. Ignore the line items where there is no quantity.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu SAP User menu  Indirect Taxes  Sales / Outbound Movements  Excise Bonding  Exports Outside India  Central Processing  ARE1 Create/Change/Update/Cancel/Display
Transaction Code J1IA101
11) Updating ARE1
Use
When the goods arrive at customs, the customs officer checks them against the excise invoice and the ARE-1. If there are any discrepancies in the quantity of the goods, he records them on the ARE-1.To record this we update the ARE-1 document.
Prerequisites
2. ARE-1 Document 123 Created.
In case of Batch Managed Items select the Line item where there is a quantity in Despatch qty column and do the following activities. Ignore the line items where there is no quantity.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu SAP User menu  Indirect Taxes  Sales / Outbound Movements  Excise Bonding  Exports Outside India  Central Processing  ARE1 Create/Change/Update/Cancel/Display
Transaction Code J1IA101
12) Updating ARE1 Countersigned by Customs
Use
The customs officer checks the goods against the excise invoice and the ARE-1. If there are any discrepancies in the quantity of the goods, he records them on the ARE-1.To record this we update the ARE-1 document.
Prerequisites
3. ARE-1 Document 123 Created.
In case of Batch Managed Items select the Line item where there is a quantity in Despatch qty column and do the following activities. Ignore the line items where there is no quantity.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu SAP User menu  Indirect Taxes  Sales / Outbound Movements  Excise Bonding  Exports Outside India  Central Processing  ARE1 Create/Change/Update/Cancel/Display
Transaction Code J1IA101
13) Updating ARE1 Document Approved and Returned by Customs
Use
The customs department now returns the documents to the plant. To record this we update the ARE-1 document.
Prerequisites
ARE-1 Document 123 Created.
In case of Batch Managed Items select the Line item where there is a quantity in Despatch qty column and do the following activities. Ignore the line items where there is no quantity.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu SAP User menu  Indirect Taxes  Sales / Outbound Movements  Excise Bonding  Exports Outside India  Central Processing  ARE1 Create/Change/Update/Cancel/Display
Transaction Code J1IA101
14) Updating ARE1 Sending ARE-1 to Excise Department
Use
Once the customs officer has returned the ARE-1 to you, you send it to the excise department so that they can cross-check it against their original ARE-1.
Prerequisites
ARE-1 Document 123 Created.
In case of Batch Managed Items select the Line item where there is a quantity in Despatch qty column and do the following activities. Ignore the line items where there is no quantity.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu SAP User menu  Indirect Taxes  Sales / Outbound Movements  Excise Bonding  Exports Outside India  Central Processing  ARE1 Create/Change/Update/Cancel/Display
Transaction Code J1IA101
15) Updating ARE1 - Closing ARE1 once Excise clears the documents
Use
When the excise department sends you confirmation that the ARE-1 is correct, you record the date in the system. This closes the ARE-1.
Prerequisites
ARE-1 Document sent to Excise Departments.
In case of Batch Managed Items select the Line item where there is a quantity in Despatch qty column and do the following activities. Ignore the line items where there is no quantity.
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu SAP User menu  Indirect Taxes  Sales / Outbound Movements  Excise Bonding  Exports Outside India  Central Processing  ARE1 Create/Change/Update/Cancel/Display
Transaction Code J1IA101
REWARD if it helps you!!
Regards,
Ajinkya
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Export Process in Indian Scenario:
Sales Order --> Proforma Invoice --> Delivery (with PGI) --> Billing Document --> Excise Invoice --> ARE1 documentation process (Normally ARE1 Document process is kept outside SAP, as the process differs from country to country).
Regards,
Rajesh Banka
Reward points if helpful
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