Hi Srinivasa Aao,
Create shipment doc. t.code: VT01n
Create shipment cost doc. t.code: VI01
Shipment cost settlement and documents
Use
After the shipment cost settled in shipment cost document, it has the following affects:
•It creates a service entry sheet that refers to the purchase order determined.
•It posts acceptance of services performed.
•It creates an accounting document for the accruals.
•Further subsequent documents are created in FI.
Now we check some of the above documents by using the document flow.
Procedure
1.Access the transaction using:
Menu Logistics  Logistic Execution  Transportation Shipment cost  Display Single document
Transaction code VI02
2.Enter values like this in selection screen:
Field Name Value Comments
Shipment cost No. Enter the no. you note down in previous step.
3.Press enter, on the Standard display – Overview: Freight Cost Items screen, press document flow button.
4.Double click the service acceptance line and you can see the system post a service goods receipts upon the purchase order, also you can check the accounting document.
5.Exit the shipment cost document.
Settlement with forwarding agency
Use
After the shipment document was settled, it generates a record in GR/IR, and after we receive invoice from the vendor and post incoming invoice, the GR/IR account is cleared and the vendor’s A/P account is debited.
The following steps are included:
• check the GR/IR account
• check the vendor’s A/P account
• post invoice from the vendor by using Logistic invoice verification,
• check GR/IR account and vendor’s account again.
Procedure
1.For checking GR/IR account, Access the transaction using
Menu Logistics  Material Management Logistic Invoice Verification GR/IR account maintenance  Maintain GR/IR account
Transaction code MR11
2.Enter values like this in selection screen:
Field Name Value Comments
Company code
Posting date Today’s date The valid posting date
Purchase order date from to Appropriate range
3.Press the execute button, then the relative GR/IR account listed, you can check the related PO date in which, the service items can be shown.
4.For checking A/P account, Access the transaction using
Menu Accounting  Financial Accounting  Accounts Payable 
Account  Display balance
Transaction code FK10N
5.Enter values like this in selection screen:
Field Name Value Comments
Vendor
Company code
Fiscal year Current year
6.Press execute button
7.In this case, system should tell you there is no records find in the fiscal year because we do not post any information for this vendor, the amount still in GR/IR account.
8.For posting invoice from the vendor, Access the transaction using
Menu Logistics  Material Management Logistic Invoice Verification Enter invoice
Transaction code MIRO
9. Enter values like this in selection screen:
Field Name Value Comments
Invoice date Today’s date
PO reference tab
Select Transportation service Agent
More allocation criteria The next button
Shipment cost header On the pop up screen
Shipment cost number The no. you processed in the previous step
10.Execute, you can see the relative cost amount is bring from the shipment cost document
11.Press Basic data tab and enter the same amount as the filed amount in PO reference tab. you may calculate the tax by yourself or by the system, but make sure the balance is zero (the traffic light is green). If the system asks for baseline date, enter system date.
12.Post the document by pressing the save button.
13.Check the invoice
14.
Check the GR/IR account, you can use t-code or by menu like in step 1-3, here, you will find the GR/IR acc. cleared.
Reward points
Regards
Govind.
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