Price differnce and Quantity difference

[Former Member]

Hi

If there is price difference or if there is quantity difference we have to raise debit memo.

Coulf any one give some inputs for the same and also please give in detail about the copy controls with reference documents.

Thanks

Suddu

[Former Member · Accepted solution]

hi,

debit memo:

it is raised when the customer is undercharged for a product , price revision and has a retrospective effect on all the old billing docs charged to the customer

Create a sales document with the order type -L2for debit memo request. You can create the debit or credit memo requests in the following ways:

– Without reference to an order

– With reference to an existing order

Here you enter which order the complaint refers to.

– With reference to an invoice

Here you enter which invoice the complaint refers to.

In all cases, you specify the value or quantity that should be in the credit or debit memo.

copy controls have to be maintained to L2( debit memo request)-L2(debit memo) ,it is a order related billing.

TARGET DOCUMENT : L2

SOURCE DOCUMENT:L2

ITEM CATEGORY :L2N.

regards

reward points

sriram.

[Former Member · Accepted solution]

Hi

Thanks for your response. Could you please give your inputs for the below example

sales order created for quanity 10 . But customer noticed he received 8 nos and intimates the company about the shortage. Now when the delivery is created for 10 quantity. How the debit memo need to created so that the inventory is also adjusted accordingly.

Suddu

[Former Member · Accepted solution]

hi,

there is no need for company to issue a debit memo because the comapny has to still deliver 2 qty and what for the invoice has been raised if it is for 10 qty ,

the company has to raise a credit memo for the worth of 2 qty or either deliver the 2 qty.

in either case the need for debit memo will not arise, it will araise when the customer has ordered only 8 qty and invoice has been raised for 10 qty then the customer need to pay to the company the balance 2 qty amount.

reward points

regards

sriram.

[Former Member · Accepted solution]

Hi

If 10 is the ordered quantity. deliverd only 8. Company is now issuing the Credit note for quantity of 2. If so, how the inventory need to be adjusted.

Please elaborate with copy controls.

Regards

Suddu

[Former Member · Accepted solution]

hi

no question of inventory adjustment.

inventory account is affected only when u do delivery and PGI.

10 is order quantity where as u had delivered only 2

[Former Member · Accepted solution]

In delivery if Picking and PGI is done for ordered quantity of 10. It updates the inventory and the cost entries.

Now customer identifies shortage of 2 quantity. Now there are two possibilities....

1. Sending the shortage supply....if so how it should be sent...which order type and with reference to what document? How is the delivery is to be adjusted, as already 10 has been picked and done PGI.

2. Issuing Credit note. If so in the inventory quantitiy 2 should be adjusted.

Could you please be elaborate with the above two.

Thanks

Suddu

[Former Member · Accepted solution]

Hi,

For Impacting the Inventory, Return order for quantity 2 can be raised followed by return Delivery. Based on Return order, after removing the Billing Block, Credit Note can be issued for quantity 2. Ensure to pass an Excise JV (in Indian Scenario) for the credit to be taken for excise duty paid.

This will serve both purpose i.e Inventory updation, as well as credit memo to be issued.

However, if you propose to deliver the balance 2, you can create an return delivery for 2 quantity & do not issue a credit note, instead create a sales order for free of cost sale issue 2 quantity at '0' value. Impact of this in case of indian scenario will be Excise Duty & VAT / CST will have to be paid for these 2 quantity being sent. Possible solution for Excise duty adjustment is to pass an Excise JV for taking the credit of 2 quantity.

Regards,

Rajesh Banka

Reward suitable points.

[Former Member · Accepted solution]

Hi

Could you please elaborate with reference documents..(with copy controls)

Suddu

[Former Member · Accepted solution]

Incase of Return Sales Order:

T.Code for copy control: VTAF

Source Document: F2

Target Document: RE

Item category REN

Considering the above settings are done:

Create return sales order RE (with Reference to Billing Document) & the data will be copied as it is in Return Sales Order - RE. Here you require to change to quantity from 10 to 2, as you want to take back into Inventory of only 2.

Incase of Return Delivery:

T.Code for copy control: VTLA

Source Document: RE

Target Document: LR

Item category REN

Considering the above settings are done:

Create Return Delivery through T.Code VL01N & do PGR (Post Goods Receipt). This will add the stock to blocked stock. This will take care of Inventory.

To address the issue of how to take Credit for Excise, use T.Code: J1IH --> other Adjustment & based on the credit to be taken, make the necessary entry.

Incase of Credit Memo:

T.Code for copy control: VTFA

Source Document: RE

Target Document: Credit Memo

Item category G2N (Check in System)

First in VA02, remove the Billing Block in Return Sales Order - RE & save the document. Now in T.Code: VF01, enter Return Sales Order Number & select the appropriate Billing Type (Credit Memo) & Enter& Save. This will create Credit Memo.

Hope this helps you.

Regards,

Rajesh Banka

Reward suitable points.

[Former Member · Accepted solution]

Hi,

Here two scenarios, one is short supply and another is Invoice adjustment.

When dispatch the material delivery is crated for 10 and your inventory also gets reduced for 10 and also Invoice is raised for 10 but when it receives to customer its short supply and received only 8. First identify the where the difference 2 gone, is it a damage in transit or any other reason.

The below is incase of damage in transit

If your requirement is in indian scenario, If customer wants money for the difference in supply then for that first you require to take back the difference of 2 into your inventory and reverse the excise cenvat and raise a credit memo for 2 qty to customer for paying the difference.

If your requirement is in indian scenario, If customer wants quantity adjustment for the difference in supply then also require to take back the shortage material into inventory and reverse the CENVAT and send the shorta supply of two material as subsequent free of charge.

If your requirement is not Indian scenario then also you take back the difference of 2 quantity into inventory and raise only credit memo for the difference.

Hope you understand

Rewards plz if my answer is useful

Regards

Gautam

[Former Member]

THANK YOUR INPUTS WHICH IS OF IMMENSE HELP TO ME

POINTS REWARDED

SUDDU