account determination

[Former Member]

Hello SAP Prof,

Iam facing a problem in Account determination

1. I have created material account asst group(z1) and customer account asst group(01) in check master data relevant for account asst

2.I have defined and assigned account determination procedure.

3.Assigned G/L accounts

4. I have assigned the a/c asst group no’s that are maintained in G/L accounts in material master record(z1) and customer master record(01).

I created OR  LF F2.

But in F2 , the system is telling that billing 1000988777 is saved(error in account determination). What is the reason for error in a/c determination.

I have a doubt in G/L accounts . in 001 and 005.what are the numbers that we have to maintain in 001 and 005.

[Former Member]

Hi Rajesh,

Read through the following:

account determination is an important integration between SD & FICO modules. whenever a sale takes place, the system automatically posts the various prices and discounts and freights to the respective GL accounts through the account keys.

The account key is assigned to the respective GL account. Also in the pricing procedure we have a column called as account key(second last column). There we assign the account key. For eg., in Std SAP for basic price we have acct key ERL, for discounts ERS, for Output tax MWS, for freight ERF, etc. These account keys are basically defined by the FICO consultant and then the SD consultant assigns the respective account keys against the respective condition type in the pricing procedure.

The customer group is nothing but the grouping of various customers like wholesaler, retailer, etc. This is basically useful while maintaining pricing like for X group basic price is 10Rs, for Y group it is 15Rs. like that. Similarly material group is a grouping of materials like Ball pens, ink pens, gell pens, etc.

When you create the condition table and select these fields and save it and when you assign this table to your access sequence, the system searches for the condition record according to this key combination. For that you have to maintain the condition record in VK11.

now you are done with pricing. you create the sales order. delivery and invoice. Now for the system to generate an accounting document when you save the invoice in VF01 you have to maintain the account determination correctly otherwise the system will give an error - "error in account determination."

For doing account determination you have to go to :

IMG-sales & distribution-basic functions-account assignmentcosting-revenue account determination.

In this you first have to maintain the customer account assignment group and material account assignment group. This group for the customer means for which customer whether domestic or foreign etc. For material whether finished, semi finished, raw material, etc. You can also maintain as per name of the division.

This account assignment group you have to assign in customer as well as material master. In customer master (XD01) -sales area data- billing you have customer acct asst group, make an entry here. In material master (MM01)-sales:sales org.2 you have account asst group, make a proper entry here also.

Now in the above IMG path only you have access sequence, condition type, procedure. maintain everything and assign properly the procedure to the billing document type.

Now go to transaction code VKOA. You will see 5 tables. first is customer group/material group/acct key. When you double click on this it will show as following:

Application, condition type, chart of accounts, sales org., customer acct asst group, material acct asst group, acct key, G/L acct, provision acct. depending upon your customer type and material type you have to maintain all the columns and the respective G/L accounts. Like this do it for the remaining 4 tables.

Now whenever you make a sales order, delivery and invoice and when you save the incoice the system will automatically post the price, discount, tax, freight to the respective G/L accounts. This will make an accounting document which will show the exact value of price, discount, tax, freight for that particular transaction.

Follow the steps that I have mentioned and you will be able to fix your problem.

I hope I have answered your Query. Please reward valuable points if solution found useful.

Regards,

Allabaqsh G. Patil

[Former Member]

Hi

In TC:[VF02] Enter billing document number press 'release to accounting' button. Then check what is the error you are getting?

If the error is about number ranges, in [FBN1] you have to maintain number rangers for present year.

check it.

Reply if u got solution.

sasi

[Former Member]

Is this right what I have maintained , or something else in account key.

001

App cond type ch sorg a aag actky Gl ac no

V KOFI INT J000 01 Z1 ERL 800000

ERS 888000

ERF 809000

Here iam asking about the values that have to be maintained

[Former Member]

hi,

it is correct, go and maintain the account keys and the G/L accounts in 0005 as well

then go to transaction code VF02 and go and press on release flag

[Former Member]

make sure the same account assignment groups are maintained in the customer master and material master.

Regards

AK

[Former Member]

Yes. The configuration is correct.

You require to ensure following data in Master Data:

1. Material Master -- Sales Org 2 --> Account assignment group for this material

2. Customer Master -- Sales Area Data Tab Page --> Billing Document --> Account assignment group for this customer

Also check Customization Data as under:

1. Account Key in Pricing Procedure

2. Correct Sales Organization

3. Correct Chart of Accounts

& so on ....

Regards,

Rajesh Banka

reward suitable points.

[Former Member]

To resolve the error, you can analyze account determination in the billing document. Process:

Goto T.Code: VF02 & Enter Invoice number

Next (On the top most strip) goto Environment

Next (Select Environment) go to Account determination

Next (In Account Determination) select Revenue Account Determination (first option)

This will list all the condition types in the Billing document & analyze each condition & check for which G/L accounts is not determined.

Possible errors:

1. VKOA not maintained for required combination

Solution: Maintain the combination in VKOA.

2. Account Assignment of Customer / material not maintained in Customer / Material Master (If maintained in combination in VKOA).

Solution:

Option 1 (Standard solution):

step 1: Cancel Billing Document --> Reverse PGI --> cancel Delivery --> Cancel Sales Order

step 2: Maintain Customer master / Material Master correctly.

step 3: Recreate sales Order --> Delivery --> PGI --> Invoicing.

Option 2:

Force the Account Assignment Group of Customer / Material through Debug in change mode of Billing document, which will release Billing Document to Accounting.

3. Account Key not maintained in Pricing Procedure:

Impact: This may create accounting document, but if condition type, which are to be posted to account, but do not have account key maintained in pricing procedure, it will not be post the relevant condition type to G/L account.

From FI Side, you require to check that all the G/L account has been maintained through T.Code: FS00. G/L account being Master data has to be created in each client ot uploaded through LSMW / SCATT / BDC.

In Billing Document in change mode (in the first screen where we enter Billing Document number), on the top most left hand corner, take a dropdown on Billing Document & select Release to accounting. Here you can get the under mentioned possible message:

1. G/L account not found

2. Cost Element not maintained for G/L account.

In both the above cases, FI consultant requires to take corrective action.

Regards,

Rajesh Banka

Reward suitable points.

• How to give points: Mark your thread as a question while creating it. In the answers you get, you can assign the points by clicking on the stars to the left. You also get a point yourself for rewarding (one per thread).

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[Former Member]

hi,

go to transaction code vkoa and maintain the account determination for your sales organisation and chart of accounts

in 001 and 005 we will maintain the G/L accounts corresponding to the account keys you are using in your pricing procedure. for example ERL,ERS

pls reward points if the answer is helpful

Regards,

Murali

[Former Member]

Since you are doing it for the first time go to T.Code: VF02 and enter the billing doc number and click on 'Flag" icon.i.e. you are releasing for accounting.

regards

AK