Authorisation in reports

[Former Member]

Hi all

Can anybody tell me if it is possible to give authorisation controls in reports. If so how?

The scenario is - every sales person will have to enter/edit/view all the sales documents that belong to his customer only. It can be either one customer or more than one customer that a sales person will be responsible of. One sales person should not be able to edit or view the sales documents created by the other sales person.

This should not only be possible in case of sales orders/ quotations/ deliveries etc but also in the case of reports.

Hope I am clear in explaining my requirement. Any help will be very much appreciated and rewarded accordingly

Regards

Chandra

[Former Member · Accepted solution]

Hi,

Just an overview of the autherizations:

Every Authorization has three parts: a person (who), a function (what), and a qualifier (where). A person is a ID. A function is what a person may do. A qualifier defines the area in which a person may perform that function, for instance, a fund center or profit center in SAP. The following tables describe the various functions that apply to SAP authorizations.

Qualifiers of various types (such as Funds/Fund Centers or Cost Objects/Profit Centers) can be picked from any level of the hierarchy. For example, choosing a node at the top of a group of fund centers permits a user to perform the function "can spend or commit funds" on all funds connected to every fund center within the node.

The reporting functions control the Funds or Cost Objects on which you are allowed to report.

In SAP, the reporting functions are related to the "MIT Financial System" screen (/nzmit) for reporting on a specific cost object. In the Data Warehouse, they also control reporting on Funds or Cost Objects. (CAN USE SAP authorization is required for reporting in SAP but not the warehouse.)

You can assign reporting authorizations either of two ways: through the (1) Fund Centers or the (2)Profit Centers.

1. To control reporting by Fund Centers, choose the "Report by Fund/FC" function and specify a Fund or Fund Center.

2. To control reporting by Profit Centers, choose the "Report by CO/PC" function and specify a Profit Center or group of Profit Centers.

The default authorization does not include the ability to see salary subtotals in reports. You must specifically request the authorization to see the salary subtotals cost element.

<b>**reward if this lights some knowledge**</b>

Regards

AK

[former_member183879]

Hi

Authorisation for reports are very much possible. Your project will be already having a mechanism for providing authorisation. You can talk to your basis guy and get the required details from your Level1 support manager from client side. Once the details are there, you can get the help fo BASIS guy to give authorisation to a particular Role or User group etc.

Rwd if this helps.