credit memo and debit memo

[Former Member]

Can some one kindly explain the img config step by step and how to check this setting in easy access.

Thankyou in advance

Rewards are assured

Best regards,

R.Srinivasan

[Former Member · Accepted solution]

<b>Step 1: Sales Document Type</b>

<i>IMG > Sales and Distribution > Sales > Sales Documents >

Sales Document Header</i>:

1. <i>Sales Document Type</i>:The sales document types represent the different business transactions, such as Inquiry, Quotation, Sales Order, <b>Debit Memo Request, Credit Memo Request</b>, etc. To create new sales order type, always copy as with reference to similar sales order. If possible use standard sales order.

2. <i>Define Number Ranges For Sales Documents</i>: Maintain number range with discussion with core team.

3. <i>Assign Sales Area To Sales Document Types</i>:

A. Combine sales organizations / Combine distribution channels / Combine divisions: Ensure to maintain these, else Sales Order creation will give error.

B. Assign sales order types permitted for sales areas: Assign only required Sales Order Types to required Sales Area. This will minimize selection of Sales Order Type as per sales area.

<i>Sales Document Item</i>:

1. <i>Define Item Categories</i>: If possible use Standard Item Category. Incase if required to create new, copy as from standard & maintain New.

2. <i>Assign Item Categories</i>: If possible, use standard. Formula for deriving item category: Sales Document Type + Item Category Group + Usage + Higher Level Item Category = Item Category

<b>Step 2: Billing Document</b>

IMG > Sales and Distribution > Billing >

1. <i>Define Billing Types</i>: If possible use Standard Billing Type. Incase if required to create new, copy as from standard & maintain New.

2. <i>Define Number Range For Billing Documents</i>: Ensure to maintain number range.

3. Maintain Copying Control For Billing Documents: Maintain relevant copy controls such as Sales Order to Billing, Deliver to Billing, etc.

The configuration differs from scenario to scenario & requirement of the client.

Regards,

Rajesh Banka

Reward suitable points.

[Former Member]

REFER BELOW REWARD IF HELPS

Debit note and Credit note? What is the purpose? How we create?

1. A transaction that reduces Amounts Receivable from a customer is a credit memo. For eg. The customer could return damaged goods. A debit memo is a transaction that reduces Amounts Payable to a vendor because, you send damaged goods back to your vendor.

2. Credit memo request is a sales document used in complaints processing to request a credit memo for a customer. If the price calculated for the customer is too high, for example, because the wrong scale prices were used or a discount was forgotten, you can create a credit memo request. The credit memo request is blocked for further processing so that it can be checked. If the request is approved, you can remove the block. The system uses the credit memo request to create a credit memo.

You can use credit memos in Sales and Distribution (SD) for assigning credit memo requests to the open invoices and in Financial Accounting (FI) for assigning credit memos and payments to the open invoices and carry out clearing with them. If you use both Financial Accounting (FI) and Sales and Distribution (SD), there is a 1:1 relationship between the credit memo request and the credit memo item posted in Financial Accounting (FI). As soon as you bill the credit memo request together with other sales orders, or distribute the items of one credit memo request to several billing documents, the assignment is no longer valid and the system will not process it.

For credit memos, credit memo requests, and payments, you have the following assignment options:

- Assignment to a single invoice

- Assignment of a partial amount to an invoice

- Assignment to several invoices

When you post credit memos, the payment programme processes them automatically. If the credit memo is specifically related to a particular open invoice item, the payment program automatically attempts to offset the credit memo against the open item. If it is not possible to completely offset the credit memo against an invoice, you can post a debit memo to the vendor, who is to reimburse the amount. Then you can apply a multilevel dunning program.

3. Debit memo request is a sales document used in complaints processing to request a debit memo for a customer. If the prices calculated for the customer were too low, for example, calculated with the wrong scaled prices, you can create a debit memo request. The debit memo request can be blocked so that it can be checked. When it has been approved, you can remove the block. It is like a standard order. The system uses the debit memo request to create a debit memo.

4. As mentioned above, creating a credit or debit memo request enables you to create credit or debit memos based on a complaint. For this first create a sales document with the order type for a credit or debit memo request. You can create the debit or credit memo requests in the following ways:

– Without reference to an order

– With reference to an existing order

Here you enter which order the complaint refers to.

– With reference to an invoice

Here you enter which invoice the complaint refers to.

In all cases, you specify the value or quantity that should be in the credit or debit memo

5. You can block the credit or debit memo request from being billed in Customizing. Go to Sales -> Sales Documents -> Sales document header -> Define sales document type and select the billing block field in the billing section. This request can later be reviewed along with similar ones, - if necessary, by another department. The request for a credit or debit memo can then be approved or rejected.

[Former Member]

hi,

standard documents on credit memo and debit are already available. pl check in VOFA.

regards

Sadhu Kishore