Billing related accounting documents

[Former Member]

Hi Guru's

while billing to customer, some times MP (Exice ) document is not generating and in some instances RV (customer) document is not generating..

request you plase let me know the probable reasons on this issue and how to resolve it?

It's an urgent issue. Please help me.

Thanks

Yatheendra Nath

[Former Member · Accepted solution]

hi

After billing you do released to accounts ,the probably reasons for not released to accounts

1) The G/L account determination has not been configured properly in(VKOA)

G/L Account Determination:

Application type Condition typeChart of accounts sales org cust omer Acct assignment groupMaterial Assignment groupAcct Keyand respective G/L account

2) you have not maintained the Account assignment group in the customer master and material Master

3) Costing error in that respective plant means costing has not been run for that particular material in that plant

4) Tax code couldnt be assigned for condition type(JVT1,JCST) in the condition record

The above are the following reasons if you find any more clarifications let me know

Reward ponts if helpful

Regards

Sriram

[Former Member]

To resolve the error, you can analyze account determination in the billing document. Process:

Goto T.Code: VF02 & Enter Invoice number

Next (On the top most strip) goto Environment

Next (Select Environment) go to Account determination

Next (In Account Determination) select Revenue Account Determination (first option)

This will list all the condition types in the Billing document & analyze each condition & check for which G/L accounts is not determined.

Possible errors:

1. VKOA not maintained for required combination

Solution: Maintain the combination in VKOA.

2. Account Assignment of Customer / material not maintained in Customer / Material Master (If maintained in combination in VKOA).

Solution:

Option 1 (Standard solution):

step 1: Cancel Billing Document --> Reverse PGI --> cancel Delivery --> Cancel Sales Order

step 2: Maintain Customer master / Material Master correctly.

step 3: Recreate sales Order --> Delivery --> PGI --> Invoicing.

Option 2:

Force the Account Assignment Group of Customer / Material through Debug in change mode of Billing document, which will release Billing Document to Accounting.

3. Account Key not maintained in Pricing Procedure:

Impact: This may create accounting document, but if condition type, which are to be posted to account, but do not have account key maintained in pricing procedure, it will not be post the relevant condition type to G/L account.

From FI Side, you require to check that all the G/L account has been maintained through T.Code: FS00. G/L account being Master data has to be created in each client ot uploaded through LSMW / SCATT / BDC.

In Billing Document in change mode (in the first screen where we enter Billing Document number), on the top most left hand corner, take a dropdown on Billing Document & select Release to accounting. Here you can get the under mentioned possible message:

1. G/L account not found

2. Cost Element not maintained for G/L account.

In both the above cases, FI consultant requires to take corrective action.

Regards,

Rajesh Banka

Reward points if helpful.

[Former Member]

check out the <i>account determination</i> in

<b>T.code: VKOA</b>

Also check the material master and customer master for <i>Account Assignmnet Group</i>

Rewards if it helpful.

Regards,

Anbu