Use the following method
Defining Output Devices for Printing Using E-Mail
To print using e-mail, you must specify an output device in the print window that has been specially set up for this print method. You can create the output device through the device definition.
This definition creates an output device that sends the print data as an attachment to an e-mail. You can then open and print the print data with the appropriate program.
· The access method M must be available in the device definition (transaction SPAD -> Output Devices -> Change -> Output device -> Create/Create Using Template -> HostSpoolAccMethod -> Host Spool Access Method).
If the access method M is not available, you must first run report RSPO0075 in transaction SE38, to activate the access method. It will then be available to you in transaction SPAD.
To do this, enter the name of the report in the Program field in transaction SE38, and choose Execute. Select the option Add Access Method, and choose the access method M as the access method to be added.
· In principle, you can use any device type that can be used in the device definition. However, you must ensure that a suitable printer or display program is available on the target system.
For e-mail printing with device type pdf1, there must be a PDF display program available, such as Adobe Acrobat Reader, so that you can open and print the attached PDF file as required.
Procedure
If you want to create a device definition for printing using e-mail, follow the procedure below:
1. Call transaction SPAD, and choose Output Devices.
2. If you are not in change mode, switch to this mode by choosing Change.
3. You can now do the following:
¡ You can create a new device definition by choosing Output Device -> Create.
¡ You can use an existing device definition as a template.
To do this, click the entry for the output device that is to be used as a template, and choose Output Device -> Create Using Template.
4. Specify the name of the output device and fill out the mandatory fields of the individual tab pages as follows:
Tab Page
Field
Entry
Additional Information
Device Attributes
Device Type
(recommended) pdf1
You can use any device type as long as an appropriate printer or viewer is available on the target host.
Spool server
depends on system
Select a spool server (application server with a spool work process) from the list.
Device Class standard printer
Host Spool
Access Method
Host Spool Access Method (operating system spooler)
M (for mail)
E-Mail Address
The recipient of the e-mail is determined in three steps.
a. The system first checks whether the user has already entered an e-mail address in the print window that appears after the user triggers the print function. If this is the case, the system sends the e-mail to this address.
If the user in the print window selects an output device with access method M for printing using e-mail (and for releases up to SAP Web AS 620, then chooses enter), a field appears, in which the user can enter an e-mail address if required. The length of this mail address is restricted to 50 characters.
b. If no e-mail address is specified, the e-mail is sent to the address that is specified in the device definition.
The length of this e-mail address is also restricted to 50 characters.
c. If there is neither an e-mail address specified in the print window, nor in the device definition, the mail is sent to the mail address from the user profile (transaction SU01). By default, the creator of the mail is entered here.
This function was originally developed to replace the frontend printing function that was missing up to SAP Basis 4.6 for the SAP GUI for HTML. The user should be able to send the print file to himself or herself by e-mail and to print it.
5. Save your entries.
The message text of the e-mail is defined by default, however, you can change it, as described at the send of SAP Note 311037.
For more information about printing using e-mail, see SAP Note 513352 in the SAP Service Marketplace.
Result
You can use the output device defined for access method M to print using e-mail. If you choose a print function such as , you can specify this output device in the following print window.
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