Status of Accounting Doc of Cancelled Invoice

[Former Member]

Dear All,

Please find following doc flow.

Invoice 1

Accounting Doc 1

Cance Invoice 2 (Invoice 1 is cancelled)

Accounting Doc 2

Please let me know what shold be status of Accounting Doc 1 (Cleared/Not Cleared) with proper clarification.

Also Accounting Doc 2

Thanks & Regards,

Ganesh.

[Former Member]

Hi Guys i have a problem regarding duplication of invoice.

Lets undestand by following Example:

Invoive F2 Generated

Accounting Document (Not Cleared)

Then

Cancellation Invoice Genrated ......( But With Future Date)

Accounting Doc ( Not Cleared)

New F2

Invoice Generated with date before the invoice date of cancellation doc(as that was scheduled in future)

Accounting doc (not Cleared)

My issue is the system is allowing to created two invoices for the time being which is wrong.

System should not allow any New F2 doc till the coresponding accouting doc of cancellation is cleared.

Can we check this..Any suggessions????

[Former Member]

Hi Nikhil,

Please check if copycontrol betweeen F2 invoice & S1 invoice is given. if this is given then this problem will not come.

Hope this satisfies your query.

regards,

GHS

[Former Member]

Accounting document have to be cleared in the T.Code:F-32, which is usually done in the Fi Module. In F-32 basically the payments are entered in response to the invoice. Until unless you don't clear the accounting document in F-32 the status will be "not cleared".

Regards

AK

Please reward points if helpful

[Former Member]

HI Ayub,

Nice to have your reply once again,

But i have seen in one of implementation that when invoice 1 is cancelled , its accounting document is cleared.

Is this scenario valid one & can it be done.

regards,

Ganesh.

[Former Member]

If there some form subsequent processing done for the invoice in the Fi Module, then the accounting document cannot be canceled.

Regards

AK

[Former Member]

HI,

Can you explain little clear,

i am talking of cleared status of accounting doc of invoice which is cancelled.

regards,

Ganesh.

[Former Member]

Suppose you created a invoice and immediately went to VF02 and checked document flow the status of the accounting document, it will show 'not cleared'.

And the you went to T.Code: VF11 and cancelled the invoice.And if you come back to VF02 and checked the document status then Accounting document will show 'cleared' and Invoice 'Completed'.

And in the same scenario if you go to F-32 and enter some form of payment. Then the result will be 'Not cleared' for accounting document also.

Hope I was clear.

Regards

AK

[Former Member]

thats what i was trying to say,

When an invoice is cancelled & no FI entery done in between, the accounting document of cancelled invoice should be seen as Cleared.

I was sure but i wanted to confirm this.

Right Ayub ?

regards,

Ganesh.

[Former Member]

Yes you got it all cleared now. No entries in accounting document, cancel the invoice the accounting document gets status 'cleared' automatically.

Regards

AK

[Former Member]

Now Ayub,

Just tell me how to to get this type of document flow configured, any specifics is to be done for this.

regards,

Ganesh Sabnis.

[Former Member]

What i told was like any other SAP SD document flow scenario, Just make sure SD-Fi integration is complete and invoice is saved and Accounting document generated.

Any specific error let me know.

Regards

AK

[Former Member]

here presently

i am observing that accounting doc of cancelled invoice is shown as not cleared & so is cancelling document.

here one of FI collegue is validating this scenario that accounting doc of cancelled invoice will show as not cleared.

regards,

Ganesh.

[Former Member]

Doc. Date Overall Processing Stat

.. Standard Order 1100 27.06.07 Completed

. Outbound Delivery 80000716 27.06.07 Being processed

Invoice 90000442 27.06.07 Completed

Cancel. Invoice (S1) 90000443 27.06.07 Completed

. Accounting document 100000000 27.06.07 Cleared

This what I have just executed. Check this out.

Can give your e-mail ID. i will send u the screen shot.

Regards

AK

[Former Member]

Tell me the status of accounting document of following

Invoice 90000442 27.06.07 Completed

?

regards,

Ganesh

ganeshsabnis@gmail.com

[Former Member]

Doc. Date Overall Processing Stat

.. Standard Order 1100 27.06.07 Completed

. Outbound Delivery 80000716 27.06.07 Being processed

Invoice 90000442 27.06.07 Completed

Cancel. Invoice (S1) 90000443 27.06.07 Completed

. Accounting document 100000000 27.06.07 Cleared

<b>For Invoice 90000442 27.06.07, the accounting document is 100000000 27.06.07</b><u></u>

And Invoice (S1) 90000443 27.06.07 is the canceled Invoice of Invoice 90000442 27.06.07.

I am having problem sending the screen shot as we use Open Office instead of microsoft office. And I am having trouble pasting the screen shot.

Regards

AK

Reward points if helpful

[Former Member]

Thanks,

what is accounting doc status of

Cancel. Invoice (S1) 90000443 27.06.07 Completed

regards,

Ganesh.

[Former Member]

The accounting document generated for canceled Invoice will be the same, canceled invoice is created in reference to the original invoice. The accounting document remains the same.

I have sent the mail to you with the screen shot.

Regards

AK

Please reward pouits if helpful

[Former Member]

please show me the document flow of 90000442.

regards,

Ganesh.

I am giving you points, also thanks for quick response

[Former Member]

I am sending the mail with the screen shot.

Please check your mail box.

Regards

AK

Please reward points if helpful

[Former Member]

Yes I have received you document, thanks for that & i have given you points also for that.

Now my last query, i understand Status of Account of Accounting Doc 2 Cleared.

BUt can u explain status of Accounting doc 100000000 cleared ?

is this also done automatically ?

regards,

Ganesh.

[Former Member]

Yes automatically, since there will be no postings in Fi Module in reference to the cancelled invoice, the system by default will show Accounting document 100000000 as cleared. No additional settings are required.

Regards

AK

[Former Member]

Thanks Dost,

My Query has been answered, i have also awarded points suitable.

thanks once more.

regards,

Ganesh.