Text configuration

[Former Member]

Hi All,

Would anybody tell me how <u>Text Config.</u> is done and how and where is it used? Thanx in advance.

Regards

Sanjib

[Former Member]

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[Former Member]

Text Determination

Using text determination, one can automatically copy a text line from one text object to another, such as from a customer master record to a sales document.

IMG &#61664; SD &#61664; Basic fncs &#61664; Text determination, Define text types [VOTX]

The SD module is used in the text determination for the following text objects:

1) Customer – central texts, accounting texts, text concerning contact persons, sd texts

2) Sales document, Delivery, Billing document – Header texts and item texts

1) Select one of the text objects and select the button “text types”, to define the permitted text types for the text object.

2) Once the text type has been created, one needs to define the access sequences. However, access sequence is not necessary for the customer master record text, as the customer master record is the highest level possible in text determination.

3) After creating the access sequences, one then proceeds to create the text procedure by selecting the text procedure button.

4) After the procedure has been created, one can proceed to assign the text types to the procedure. This can be done by selecting the button “texts in procedure”.

5) Now assign the procedure to the customer’s account group or sales doc type or anything else for that matter. This is done by selecting the button “ text proc. Assignment”.

TIP: In the maintenance of access sequences, it is useful to know the different text objects. The most common are as follows:

KNVV – customer sales texts (customer master sales screens)

KNA1 – customer master central texts (customer master general screens)

KNB1 – accounting texts

MVKE – texts from the sales text screen in the customer master

Regards,

Rajesh Banka

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[Former Member]

Dear Sanjib,

Text also uses teh same condition technique used by pricing.

A condition type = Text id in text determination

So

Create a text id for sales doc Header/item based on ur requirement

Assign the text id to text procedure.

Now the text id will appear in the Texts tab of the sales order item. Here you can go, select the text id and manually enter the text there and save the document.

You can also update texts automatically in the sales order by creating access sequences and maintaining masterdata for texts. But I am little unclear about access seq and masterdata as it is different from access seq creation for pricing procedure or outputs.

1) T-code VOTXN ,for the text object Customer>Sales and distribution>click the Text types-->create your 4 digit Text ID

2) Come back to initial screen of this t-code and again selct the text object Customer-->Sales and distribution and click change. Select the text procedure and double click on the Text IDs in text procedure.Here you create a new sequence and select the 4 digit Text ID you have created initialy.

3)Asign the Text procedure which you have selected in step2 and double click onText procedure assignment .Here you assign the Text ID to the Customer Accout group.

4) In the customer master,sales area tab>Extras menu>text,Select the text which you have created now and enter text into it. and save.

The text which you have created now ,can be used for multiple purpose(Ex.sales order,delivery,billing,pricing,inforecords,legal). for example in this case, You just want to display this text during sales order processing,then proceed as follows,

5)T-code VOTXN ,for the text object Sales document>Header>click the Text types-->create your 4 digit Text ID.

6) Come back to initial screen of this t-code and again selct the text object Sales document-->Header and click change. Select the access sequence and create new acces sequence(This access sequence is similar to that of in Pricing).Select this acces sequence and double click the access sequence for text ids.Here in the first column this is Serial no.second column is text object(This is the area from which text has to be refer.In our case we have created the customer Text object for sales and distribution area,so i.e.KNVV) and the next column is Text id,This is the id which we have created at customer text object for sales and distribution initialy,at step 1). The next column is partner function,it will identify for which parter this text has defined.Next 2columns are Languages(if you want to define for all langugage or specififed language),next column is for specified languge for partner function.if you have any requirement to be fulfilled you can create those requirements in the next columns or else leave blank,save and come back to text proceudure.id.

7)Select the text procedure(for ex.01-Sales header) and double click on the Text IDs in text procedure.Create new entries Fill in the sequence and the text id which we have created for sales document-header(in step 5).There is a small check box in the 3rd column which is used whether the text should be refered or copied(this is used if you want to modify the text during the sales order processing or just dispaly the originail text as it is),next column is whether the text should be displayed while creating or it is not obligatory, last column is acces s sequce,this is nothign but the sequence which we have created in step 6) and save.

8)in the final step assign the text proceudre id to the particualre sales order.

As already we have created the customer text in the customer master record,so during the processing the sales order,the text should be displayed once the customer number is keyed in.

For furthr information on Text determination refer to

http://help.sap.com/saphelp_470/helpdata/en/90/758534c960a134e10000009b38f83b/frameset.htm

Hope this will help.

Regards,

Naveen.

[Former Member]

Hi,

Text Determination

Using text determination, one can automatically copy a text line from one text object to another, such as from a customer master record to a sales document.

Text determination, Define text types [VOTX]&#61664; Basic fncs &#61664; SD &#61664;IMG

The SD module is used in the text determination for the following text objects:

1) Customer – central texts, accounting texts, text concerning contact persons, sd texts

2) Sales document, Delivery, Billing document – Header texts and item texts

Steps in Text determination

1,b) These text determination procedures have Text IDs(You can consider Text IDs as similar to condition types in Pricing) which will have an access sequence attached to them.

1,c)This access sequence will have a sequence for the text ID according to the text objects.

And depending on where the text determination procedure is assigned the text is obtained for the object as per the records.

You can find these at IMG>Sales & Dist.>Basic functions>text control select any of the options there.

1) T-code VOTXN ,for the text object Customer>Sales and distribution>click the Text types-->create your 4 digit Text ID

2) Come back to initial screen of this t-code and again selct the text object Customer-->Sales and distribution and click change. Select the text procedure and double click on the Text IDs in text procedure.Here you create a new sequence and select the 4 digit Text ID you have created initialy.

3)Asign the Text procedure which you have selected in step2 and double click onText procedure assignment .Here you assign the Text ID to the Customer Accout group.

4) In the customer master,sales area tab>Extras menu>text,Select the text which you have created now and enter text into it. and save.

The text which you have created now ,can be used for multiple purpose(Ex.sales order,delivery,billing,pricing,inforecords,legal). for example in this case, You just want to display this text during sales order processing,then proceed as follows,

5)T-code VOTXN ,for the text object Sales document>Header>click the Text types-->create your 4 digit Text ID.

6) Come back to initial screen of this t-code and again selct the text object Sales document-->Header and click change. Select the access sequence and create new acces sequence(This access sequence is similar to that of in Pricing).Select this acces sequence and double click the access sequence for text ids.Here in the first column this is Serial no.second column is text object(This is the area from which text has to be refer.In our case we have created the customer Text object for sales and distribution area,so i.e.KNVV) and the next column is Text id,This is the id which we have created at customer text object for sales and distribution initialy,at step 1). The next column is partner function,it will identify for which parter this text has defined.Next 2columns are Languages(if you want to define for all langugage or specififed language),next column is for specified languge for partner function.if you have any requirement to be fulfilled you can create those requirements in the next columns or else leave blank,save and come back to text proceudure.id.

7)Select the text procedure(for ex.01-Sales header) and double click on the Text IDs in text procedure.Create new entries Fill in the sequence and the text id which we have created for sales document-header(in step 5).There is a small check box in the 3rd column which is used whether the text should be refered or copied(this is used if you want to modify the text during the sales order processing or just dispaly the originail text as it is),next column is whether the text should be displayed while creating or it is not obligatory, last column is acces s sequce,this is nothign but the sequence which we have created in step 6) and save.

8)in the final step assign the text proceudre id to the particualre sales order.