account doc. not generated

[Former Member]

hi, i have created new material,new company code, customer,sales org, i mean everything and it is working fine until billing but i cant generate the account document,if any could please with account determination and gl accounts step by step would really appretiate

Thanks in advance

[Former Member]

To resolve the error, you can analyze account determination in the billing document. Process:

Goto T.Code: VF02 & Enter Invoice number

Next (On the top most strip) goto Environment

Next (Select Environment) go to Account determination

Next (In Account Determination) select Revenue Account Determination (first option)

This will list all the condition types in the Billing document & analyze each condition & check for which G/L accounts is not determined.

Possible SD errors:

1. VKOA not maintained for required combination

Solution: Maintain the combination in VKOA.

2. Account Assignment of Customer / material not maintained in Customer / Material Master (If maintained in combination in VKOA).

Solution:

Option 1 (Standard solution):

step 1: Cancel Billing Document --> Reverse PGI --> cancel Delivery --> Cancel Sales Order

step 2: Maintain Customer master / Material Master correctly.

step 3: Recreate sales Order --> Delivery --> PGI --> Invoicing.

Option 2:

Force the Account Assignment Group of Customer / Material through Debug in change mode of Billing document, which will release Billing Document to Accounting.

3. Account Key not maintained in Pricing Procedure:

Impact: This may create accounting document, but if condition type, which are to be posted to account, but do not have account key maintained in pricing procedure, it will not be post the relevant condition type to G/L account.

From FI Side, you require to check that all the G/L account has been maintained through T.Code: FS00. G/L account being Master data has to be created in each client ot uploaded through LSMW / SCATT / BDC.

In Billing Document in change mode (in the first screen where we enter Billing Document number), on the top most left hand corner, take a dropdown on Billing Document & select Release to accounting. Here you can get the under mentioned possible message:

1. G/L account not found

2. Cost Element not maintained for G/L account.

In both the above cases, FI consultant requires to take corrective action.

Regards,

Rajesh Banka

Reward points if helpful.

[Former Member]

Hi Raj,

Please go throgh the following stuff which will help you.

The VKOA settings are okay. G/L accounts have been assigned to KOFI and KOFK condition types. Foreign trade mandatory data is complete. Yet am getting the error.

A1. To resolve the error, you can analyze account determination in the billing document. Process:

Goto T.Code: VF02 & Enter Invoice number

Next (On the top most strip) go to Environment

Next (Select Environment) go to Account determination

Next (In Account Determination) select Revenue Account Determination (first option)

This will list all the condition types in the Billing document & analyze each condition & check for which G/L accounts is not determined.

Possible errors:

1. VKOA not maintained for required combination

Solution: Maintain the combination in VKOA.- which you have already checked.

2. Account Assignment of Customer / material not maintained in Customer / Material Master (If maintained in combination in VKOA).

Solution:

Option 1 (Standard solution):

step 1: Cancel Billing Document --> Reverse PGI --> cancel Delivery --> Cancel Sales Order

step 2: Maintain Customer master / Material Master correctly.

Step 3: Recreate sales Order --> Delivery --> PGI --> Invoicing.

Option 2:

Force the Account Assignment Group of Customer / Material through Debug in change mode of billing document, which will release Billing Document to Accounting.

3. Account Key not maintained in Pricing Procedure:

Impact: This may create accounting document, but if condition type, which are to be posted to account, but do not have account key maintained in pricing procedure, it will not be post the relevant condition type to G/L account.

This error probably is showing for the condition types which were set as accrual type while configuring condition types but no accrual G/L account assignment were made at account assignment. So check these following.

1) In the account determination analysis check what are the condition types were displaying and check these condition types were configured as accrual type.

2) check for these condition types in the pricing procedure whether they were posting as accrual account (If you don’t want to post as accrual, take out the accrual key assigned in the pricing procedure and also de-activate the accrual settings in the condition type)

3) in the account assignment check whether G/L account assignment is made for the condition type.

Go to VF02, input Invoice number, try to release to accounting manually.

Then you will get to know the error:

If it is pricing error, then check the pricing records and click on update price in VF02, item pricing screen.

If it is costing error, then copy the material and plant along with company code, go to CK11N t-code, input Material, Plant and run the costing for the following variants:

ASCE

CSCE

DSCE

TSCE and select itemization for all and save it.

Then go to CK24 T-code, then input Company code, materil and plant, uncheck "Test Run" and Mark the items for costing and execute.

Once again click on "Release" and then execute and then ensure you have a tick mark and green light against your company code in this T-code and finally save the same.

then go back to VF02 and manually release the document to accounting.

Hope this will help you out !

Please Reward If Really Helpful,

Thanks and Regards,

Sateesh.Kandula

[Former Member]

can you say what is the error u got when u r trying to generate the account document