Cancel a Credit Note in fiscal year already closed

[Former Member]

Hi Folks

There were Credit Notes created in 2013 which were cancelled in 2016 so cancel documents were created with 2013 dates so they were not posted due to fiscal year is already closed. My questions would be whether these documents might affect any standard functionality in 2016 fiscal year onward such as fiscal year closure, etc?. Can we leave those documents no accounted there in SD and that would not affect any functionality ?

Thanks

[Former Member]

Hi Gustavo,

It will impact your P&L and balance sheet. The amount of revenuve will increase since those documents are posted in 2016.

[VeselinaPeykova]

It is not a good idea to leave any billing documents in VFX3.

A couple of reasons (probably there are a lot more):

1/ Business users (and also auditors) run reports to reconcile SD and FI and will see such discrepancies as an issue.

2/ These billing documents remain in status open. Won't this be a problem when you start archiving?

3/ You will have incorrect open billing document values in S067, which will make the job of the credit clerks difficult.

[Former Member]

Thanks Veselina for your response

Business is aware of these documents and it does seem there is no reporting impact since they were not posted to FI nor in 2013 nor 2016.

In term of credit clerk, will not affect 2016 customer account balance.

Our only concern is if this might impact any standard functionality to prevent from running within current fiscal year or any in the future.

Thanks again.

[VeselinaPeykova]

The only case, where I would think that it is acceptable to have a billing document cancellation without a FI posting, would be if the original document was not released to accounting. In this case both SD invoices will be with posting status E.

I am surprised that the business and the corporate auditors accept that SD and FI will not be reconciled: usually this is part of the tasks users perform before every month-end closing.

From credit management perspective - yes, you will have no changes to customer account balance in FD10. If your cancellation documents are configured to update credit exposure, you will have incorrect values in FD33. If you do not update credit exposure for them, then there will be no impact on credit control.

In some countries - e.g. Italy, you need to have sequential numbering for SD billing documents with no gaps as well, so you cannot simply 'hide' them.

If these documents were cancelled by user mistake, can't you just cancel them? This should be possible with a bit of customizing.