Stock Transport Order GR less than GI

[Former Member]

Hello all.

I'm working on finding a resolution to the following situation. We have Independent Contractors (ICs) who do not have access to SAP for whom Stock Transport Orders are created (UD) from the Shipping Plant to their Receiving Plant and Storage Location.

From time to time, there is a discrepancy between the GI and the GR. Hey, mistakes happen.  And sometimes, that difference cannot be resolved. The shipping plant is certain that they sent X, and the receiving IC is certain that they received Y.

Other than reversing the delivery, reversing the GI, changing the STO, and re-doing the GI and Delivery so the order can be received and completed, what are other options?  Setting a material tolerance isn't very feasible, since there may be quantities like ship 10 and receive 8, and setting a tolerance of 20% really isn't a good idea, since higher quantities (in the hundreds) can also be done, and those types of tolerances would not be acceptable.

Any recommendations would be greatly appreciated.

Thanks,

Steve

[prashant_sharma21]

Hello Steve,

Whenever goods quantity difference occurs between sending and receiving plant we settle it through scrap.

Suppose Sending plant sends 10 qty and Receiving plant receive 8 qty only not 2 qty are missed/ damage somewhere due to this damage/missed 2 quantity discrepancy occurs. and this difference will increase continuously until unless you settle 2 qty with scrap.

In SAP we usually do this.

Sending Plant = 10 qty

Receiving Plant = 8 qty + 2 scrap (missed/ damage) = Total 10 qty

while counting the stock at receiving plant level we count both Received qty & scrap qty hence sending and receiving plant qty become equal.

Thanks,

Prashant Sharma.

[VeselinaPeykova]

Aren't you using LOG_MM_SIT for stock transport orders?

It gives more flexibility, I think, to handle such cases.

Anyway, from business perspective:

Sending location:

People in the warehouse are checking and counting what is physically loaded on the truck and compare the result with the shipping document. Even if you don't print from SAP, you should have some papers to give to the driver.

The driver also checks what is being loaded and how - first, because he will be responsible for discrepancies and damaged goods during transport, and second, because drivers can ask the warehouse people to change the position of some pallets to allow easier unloading or to distribute the weight in a more efficient way.

After he leaves the warehouse, the truck stops at the gate. Another check is performed by a different person and the results are recorded in a special book. There is usually another paper form signed by the driver and the gate checker.

After the truck leaves the gate, the products are responsibility of the driver.

Receiving location:

What is present on the truck is checked and counted at the gate. The gods are recorded in a similar book - for incoming products. The driver and checker sign a form for inspection and record discrepancies.

The truck goes to the warehouse and the goods are unloaded, counted by the warehouse and another form is issued and signed by both driver and warehouse clerk.

If there are differences between sent and received quantity, this means then that goods are damaged, lost or stolen during transport. If it is the fault of a forwarding agent, usually you will 'sell' the goods to him with a special price list. If it is not the fault of the FA or if you don't want to charge your own driver for the loss, then you can scrap them.

I guess, you can ask these contractors or the drivers to send you scanned copies of signed protocols for received quantities for each shipment and based on that to determine what to do.