Unable to send the PO copy with some other documents/attachments.

[dixit_satyanarayana]

Hi All,

When we are sending PO copy to vendor, we want to send some documents/attachments along with PO copy.

Is there any procedure to send the documents/attachments along with PO copy to vendor.

Regards,

Sunil Dixit

[former_member205928]

HI ,

Please tell me after PO approval what kind of document you want to send to vendor in PDF format or any thing..

[former_member183349]

Hi Dixit,

Kindly search in SCN forum before your post. Please go through the SCN Rules of Engagement -scn.sap.com/docs/DOC-18590 and check para section 3 - search before you post

It had been answered in the past thread : Attach files to a purchase order | SCN

for your query: Kindly find the enclosed screen shot..

ME21N - GO TO HEADER TOP - click left icon - SERVICE FOR OBJECT - CLICK CREATE - CREATE

ATTACHMENT and select the file in desktop or concerned folder, click and save it

Thanks,

Vivek

[dixit_satyanarayana]

Hi Vivek,

Thanks for the quick reply.

Need few more inputs from your end.

A. If  I attach 5 documents and need to send only 3 along with PO copy. is it possible with this procedure using services for object.

B. Is there any authorization control to block particular users in viewing the document.

Regards,

Sunil

[dixit_satyanarayana]

HI Vivek,

We have tried this.

Business is not agreeing for this solution.

Regards,

Sunil Dixit

[former_member183349]

Hi Dixit,

A. Yes it is possible. double click on object menu. You can subscribe/cancel the object.

B. Only basis person can do authorization control access for users in viewing the document

Thanks,

vivek

[former_member183349]

CHECK THE OUTPUT SETTINGS IN PO 

TYPE TRANSACTION : NACE - SELECT  'EF' - PURCHASE ORDER - CLICK OUTPUT TYPES

( TOP ) - SCREEN OF OUTPUT TYPES - CLICK OUTPUT TYPE-PO -  CLICK PROCESSING

ROUTINES - AND CLICK PARTNER FUNCTIONS

or click on po message (next to print preview).

Thanks,

Vivek

[former_member233510]

A. If  I attach 5 documents and need to send only 3 along with PO copy. is it possible with this procedure using services for object.

Not possible. You've to delete the unwanted attachment from the PO manually before transmitting externally.

Services for object ---> Attachment list ---> Delete attachment

For Create, use the following function.

Services for object ---> Create ---> Create attachment

B. Is there any authorization control to block particular users in viewing the document.

Yes available, you've to create an authorization object with only display activity and assign it to the respective users. For details refer the link below.

[dixit_satyanarayana]

Hi Rosh,

Thanks for the reply.

One more thing.

We are trying option of  SAP Easy DMS - -cross application components.

When we are trying to define the object link for document type, system is asking for screen number. from where do we get the screen number in SAP.

Regards,

Sunil Dixit

[former_member233510]

Sorry, I am not aware of DMS but in SCN we've separate forum. Kindly post your queries there.

[former_member192897]

For which object you want to add the Screen number and what screen you would like to add like Material Master, Equipment Master etc?

[dixit_satyanarayana]

Hi Ashok,

We need for PO - EKPO object.

Please share us the table name to check the screen number..

Regards,

Sunil Dixit

[former_member192897]

Check screen number 248 for EKPO - Purchase Order item.