Expense not transfered to FI

[Former Member]

Hi Gurus,

I'm new in Travel Management.

I have this incident were in an expense was entered but with future date.

We have a job that runs daily to pick up the expenses, the job has 3 steps:

1. RPRTEC00
2. RPRFIN00_40
3. RPRPOSTD

This should have posted the expenses, but left out the future dated expense.

Now when the date of the expense is already the same with the run date of the job, it does not pick up the expense.

How should I resolve this issue? Any inputs on how to start or how to begin is really helpful.

Thanks!

Regards,
Eric

[former_member189496]

Hello,

Now your trip return date is in the past right ?

Is your expense report in status Trip Approved / To be settled ?

If not it can't be settled by your first step.

Regards,

Christophe

[Former Member]

Hi Christophe,

Thank you for your quick response.

The expense now has a Settlement=Settled and the Approval=Trip Approved.

Thanks again!

[former_member189496]

Hi Eric,

If your issue is solved thanks to change the discussion to "Answered".

Best regards,

Christophe.

[Former Member]

no, it is still not solved.

It still not posting to FI side the status should be Transfered to FI.

Please help.

Thanks!

[former_member189496]

OK.

Did you check the log for step 2 (creation of the posting) ?

You should find your employee and his expense in the log and it should tell you if it has been integrated into the posting or not.

If not then you should get an error message.

You can also try to start a posting in simulation only for this employee, you will see directly what can be wrong.

Please start PRFI in simulation mode.

Christophe

[former_member11650]

Hello Christophe,

program RPRFIN00_40 (PRFI) has an user-exit (Include RPREX010). Could it be that some enterprise specific programming prevent the selection of such (future) trips?

Alternative: If you press the button 'General data' on the Welcome Screen of PRFI you will get per default the system date as proposal for starting the transfer to FI. Does the process works if you choose an alternative option (e.g. Start of settlement period).

BR

Klaus

[Former Member]

Hi Christophe,

I've looked into the log for PRFI.

Here is the error I got:

We have not found any creditor for this selection.

Could not enter the journey in implementing accounting

What does this mean? How do i proceed?

Again, many thanks for your help!

All the best!

Eric

[former_member189496]

Hi Eric,

This means that you do not have any creditor / vendor for this employee in your FI system.

If you are paying employees thru FI (FI payment program), each employee must have a creditor / vendor account so that when you run your posting, the expense on an employee record is transfered in an FI document on a vendor account.

You should check why this employee has no vendor / creditor account.Once you will have created, the posting should be fine.

Regards,

Christophe