Printing several delivery notes, based on Ship-to Party

[katarinahartman]

Dear all,

Some of our customers want to receive delivery notes for certain ship-to parties along with the invoices, that's why we need to re-print them. Now we are doing this manually for each delivery note in VL02N, but it takes too much time.

I was wondering if there is a transaction in SAP, where you can do following at the same time:

     - search for delivery notes using ship-to party filter (in VL72 you can choose sold-to party but not ship-to)

     - re-print selected (different) delivery notes at the same time

All your ideas, answers and/or suggestions will be appreciated!

With kind regards,

Katarina

[Jelena]

+1 to Veselina, you can make it billing output.

We had a requirement to produce the whole "package" of documents for international shipments and get that package into a single email to the customer (with CC to the service rep), so we went with a custom program. It's a very simple program, it just calls the standard functions to fill in the data and then to trigger existing Smartforms.

We also looked into "blending" this into the standard functionality, but it was too much of an effort. Standalone transaction works well for us.

Similar question has already been asked on SCN some time ago.

[VeselinaPeykova]

Hello Katarina,

the easy (non-consultant) answer to your questions - for delivery outputs (V2) you can use VL71 or VT70 (in most cases VL71 would be the better approach).

Now the actual answer that I meant to write.

If I understood you correctly, some of your customers require that you provide detailed information on delivered products per outbound delivery for final invoices. You have delivered the products earlier, the customer signed the delivery notes and on the next day or several days later you issue the official fiscal invoice, which may refer to several deliveries.

If this is the case and this happens quite often in your business - have you considered the option to request a billing output for that? In a company I worked for in the past, this was called 'Invoice attachment' (can be a separate output or pages generated based on the result of a condition in the smartform for final billing). If you have to print manually multiple delivery notes for a single invoice, there are a couple of problems you can run into:

1/ user mistakes - no guarantee that they will print and attach the correct documents;

2/ VL71/VT70 are typically used by the logistics team, not by the billing department, so you will need adjustments in roles;

3/ low productivity - print 4 delivery notes, print final invoice, sort, attach... now repeat this 5 times in a day... this is not a good way to spend your work time;

4/ waste paper - an invoice attachment for 4 deliveries would need less pages than 4 separate delivery notes.

So in case this information is requested frequently and if you can afford the budget for a billing form, please consider making the life of your end users easier.