SAP Output Emailing External Send Question

[Former Member]

Hello,

We have Customer ABC as sold-to, ship-to, bill-to, and payer.

I understand the configuration necessary to setup automatic emailing of Smartforms as PDF attachements and I have configured the system as such.

However, we want to the sales confirmation to be automatically emailed to purchasing@companyabc.com

We want the delivery note to be emailed automatically to receiving@companyabc.com

And we want the invoice to be emailed automatically to accounting@companyabc.com

However, in the customer, through I can save multiple email addresses, how to do I configure or enhance the system to use purchasing@companyabc.com for BA00 email output, receiving@companyabc.com for LD00 email output, and accounting @companyabc.com for RD00 email output?

I am thinking that in the notes section next to the email column, we can specify type of email it is and have the output program check this and we can add logic accordingly to have it decide which email to select.  Any thoughts?

Thanks!

[Jelena]

What if in future you decide to use another output type? Or if someone mistypes in the "Notes" field? It's not a great design IMHO.

Instead I would suggest to look into using "contact person". There are many posts on SCN on this, here is just one example:

[Former Member]

Hi,

You can easily utilize the "Notes" at the customer email address as below:

And then control email recipient list determination in the output routine as below:

*     get email address from customer master data

     CLEAR : l_adr_reci.

     SELECT smtp_addr INTO l_adr_reci

       FROM adr6

       JOIN adrt ON adrt~addrnumber = adr6~addrnumber AND adrt~persnumber = adr6~persnumber

                                                                                   AND adrt~consnumber = adr6~consnumber

       WHERE adr6~addrnumber = l_adr-addr_no AND

             adr6~persnumber = l_adr-person_numb AND

             adrt~remark = nast-kschl.

       IF l_adr_reci IS NOT INITIAL.

         l_recipient = cl_cam_address_bcs=>create_internet_address( l_adr_reci ).

         l_send_request->add_recipient(

           EXPORTING

             i_recipient = l_recipient

             i_express = 'X' ).

       ENDIF.

     ENDSELECT.