Shipment Cost Cancellation Issued after EHP7 upgrade

[Former Member]

Hi Experts,

Anyone facing the shipment cost cancelation problem after upgraded SAP to EHP7.

The problem can be derive from the missing of the profit center for the materials in the shipment cost that we found out.

We don't have issue for those shipment costs that not yet transfer because we still can manually add in the account assignment. While for those

shipment cost that already transfered before the system upgrade we have problem to do the cancellation. When cancellation and save the shipment

cost is like no error whereas the cancelation not done. Now we have no way out to do the cancellation.

Attached the screen shot for the shipment cost that we having problem to cancel.

Rdgs,

Arthur

[Former Member · Accepted solution]

Here are the problem explanation and solution given by the SAP support

"The changes are described in attached note 1592018, which was imported

to your system by the upgrade: Before the upgrade unique profit

centers could be inherited to the G/L view of all items without profit

center in the entry view, even to items posted to a cost element.

Actually this old system behaviour had been wrong, because it could

have caused differences between Financial Accounting and

Controlling/Profitability Management. Therefore note 1592018 disabled

the inheritance to items posted to a cost element. This is not only an

issue with cancelling a document, but in the new release you would not

have been able to post the material document 5000717135

with accounting document 5000019202/1200/2016 at all. You would have

got error message GLT2 201 referring to a missing profit center in

items 003 & 005 of the accounting document. The same error message

raised by accounting now prevents the cancellation of the document.

Generally in expense items the profit center should actually be filled

in the entry view. Accounting document 5000019202/1200/2016 contains 3

expense items 001, 003 & 005 posted to cost element 7200001, but only

the first one contains a profit center in the entry view. As the

document conatins only one unique profit center 121010, this profit

center was inherited to the G/L view of items 003 & 005 even though

inheritance to items posted to a cost element should actually not be

possible in order to keep the General Ledger consistent with

Controlling and Profitability Management. As this bug was corrected by

note 1592018 imported to your system by the upgrade, this bad

inheritance does no more work in the new release. Therefore you cannot

post such a document any more, but you must ensure that the profit

center is filled in the entry view of all expense items posted to a

cost element (i.e. at least in items 001, 003 & 005 in this document).

There are several ways to ensure that a profit center is filled in the

entry view of all expense items posted to a cost element, e.g.:

- For items posting to a material, assign a profit center to the

master data of all materials.

- For items posting to a profitability segment, maintain proper rules

in profitability management so that a profit center can be derived for

each profitability segment.

- Assign a default profit center to the cost element in OKB9

- In expense items for which the profit center couldn´t be derived by

another way, fill the profit center via a substitution.

As items 003 & 005 in accounting document 5000019202/1200/2016 were

posted with a profitability segment in which the field "Product"

conatins a material number, we´d recommend a combination of the first

two of the above points to fill the profit center in your freight cost

documents:

The profitability segment in line item 003 refers to material number

(product) 30000664 in plant 1200. In the material master data no

profit center has been assigned to this material. As you us the profit

center as a mandatory document splitting characteristic in the General

Ledger, we recommend assigning a profit center to all materials in the

material master data (cf. note 1628607 section 2).

The profitability segment in line item 005 refers to material number

(product) 30000648 in plant 1200. In the material master data profit

center 121010 has been assigned to this material. Nevertheless the

profit center is missing in profitability segment 4985674 of this line

item. I contacted a colleague of application CO-PA (Profitability

Management) who checked your rules for the derivation of profit

centers in a profitability segment. He confirmed that in this

profitability segment  the profit center 121010 should actually have

been derived from the master data of material 30000648 in plant 1200.

Is it possible that the profit center 121010 was assigned to this

material master data only after the document had already been posted

on 19.09.2015?

Possible solution:

My colleague of application CO-PA suggested to update the profit

center from the material master data in profitability segment 4985674

subsequently. Then the profit center for the profitability segment

will be filled in the entry view of item 005 of the cancelllation

document.

If you assign a profit center to the master data (section "Sales:

General/Plant") of material 30000664 in plant 1200 he can do the same

for profitability segment 4985673 used in item 003 of the accounting

document so that the profit center will also be filled  in the entry

view of item 005 of the cancellation document.

Do you agree to this procedure?

If yes, do you have the same issue with freight cost documents posting

expense items with profitability segments with other material numbers?

Please ensure that a profit center is assigned in the material master

data for all materials."

[balaji_ganesan2]

Hi Arthur,

Could you please check the below fields at the Database table level:

VFKP:

FKNUM   FKPOS   FKPTY   EBELN          EBELP    LBLNI    STABR    REBEL    REPOS   FKSTO

ESSR:

LBLNI      EBELN   EBELP    LOEKZ      KZABN      FKNUM     FKPOS

Because while saving the SCD after cancellation, following things would happen in the system:

Table VFKP
1) FKSTO changes from SPACE to 'X'
2) The numbers of the service entry sheet (LBLNI), purchase order (EBELN) and purchase order item (EBELP) are cleared.
3) The status of transfer (STABR) changes from 'C' to 'A'.

Table ESSR
4) The deletion indicator (LOEKZ) changes from SPACE to 'X'
5) The acceptance indicator (KZABN) changes from 'X' to SPACE

If any of the above values are not set correctly, then cancellation problem would occur like this. Above fields are very important to find why exactly this is happening. So I would request you to check this in your system.

Thanks,
Balaji