SAP DMS vs. Open Text ECM

[Former Member]

Hi All,

Would you please advise if SAP DMS can support the following requirements for a hospital or should we implement open text ECM?

1) Accommodate batch scanning and indexing of documents?

2) Support versioning of documents.

3) Require check in and check out process.

4) Support document annotation and does it include electronic annotation capabilities at the document and page levels?

5) Can you print annotations?

6) Allow for batch indexing? Does it support auto-indexing.

7) Support a quality check function to ensure all content is scanned appropriately to its folder.

😎 Accept COLD or electronically fed documents.

9) Bar code documents for indexing during scanning.

10) Web-based user interface.

11) Ability to create multiple databases for storage.

12) Search capabilities on all documents

13) Provide workflow capabilities for routing documents for approval or review.             14) Allow for offline or tiered storage such as hierarchical storage management (HSM).

15) Configurable retention periods.

16) Accept documents based on American National Standards Institute (ANSI)? E.g., 835/837, 270/271.

17) Support guarantor folders.

18) Scan and store online invoices, purchase orders, and other related General Financial documents.

19) Allow users to organize, store, and retrieve images of documents to support patient accounting.

20) Scan and store online HR related documents such as resumes, and appraisals? Can you secure these items.

Medical Record Imaging

1) Scan entire medical record for online viewing. Can these placed in folders defined by the organization for easy access? Index documents by: a. Patient name b. MRN c. Birth date d. Admit or discharge date e. Other (add)

2) Support scanning of photographs and EKGs.

3) Support XML, PDF and JPEG formats? What other formats can the system support to bring patient information online.

4) Rotate images (e.g. 45, 90, 180 degrees).

5) Store any/all documents that would normally be part of the paper-based patient record. Does this include a section for documents not produced by your health organization?

6) Define the folder structure so that it supports how our organization prefers to manage the medical record view and use.

7) Secure to the folder level medical records that are considered sensitive (e.g. behavioral health, diagnosed conditions such as HIV, or in the case of staff).

[former_member183148 · Accepted solution]

1) Accommodate batch scanning and indexing of documents?

It supports

2) Support versioning of documents.

Use OT datastore with KPRO area if you are more specific on versioning for document based storage solution

3) Require check in and check out process.

xECM of OT will support it. Please be elaborate to what is the purpose

4) Support document annotation and does it include electronic annotation capabilities at the document and page levels?

Yes, it supports

5) Can you print annotations?

Yes, you can print

6) Allow for batch indexing? Does it support auto-indexing.

It supports batch indexing

7) Support a quality check function to ensure all content is scanned appropriately to its folder.

Requesting to elaboarate

😎 Accept COLD or electronically fed documents.

Yes, it accepts

9) Bar code documents for indexing during scanning.

It supports the bar code indexing

10) Web-based user interface.

I am not sure what level of user interface it should support, but xECM will cover most of the functionalities

11) Ability to create multiple databases for storage.

Database for storing the data or documents?

12) Search capabilities on all documents

Search capabilities is possible. Supports the rendition to searchable PDF too.

13) Provide workflow capabilities for routing documents for approval or review.   

Supports

14) Allow for offline or tiered storage such as hierarchical storage management (HSM).

Possible

15) Configurable retention periods.

Yes, ILM is supported

16) Accept documents based on American National Standards Institute (ANSI)? E.g., 835/837, 270/271.

NOT sure on this

17) Support guarantor folders.

Guarantor???

18) Scan and store online invoices, purchase orders, and other related General Financial documents.

Big “YES”

19) Allow users to organize, store, and retrieve images of documents to support patient accounting.

YES

20) Scan and store online HR related documents such as resumes, and appraisals? Can you secure these items.

YES

Thanks,

Kolusu

[former_member183148 · Accepted solution]

Hello Ossama,

  Please ask any questions you have or close this thread

Thanks,

Kolusu

[former_member183148]

Hello Ossama Badr,

It does not support to respond them in a single thread so writing them here

Medical Record Imaging

Scan entire medical record for online viewing. Can these placed in folders defined by the organization for easy access? Index documents by: a. Patient name b. MRN c. Birth date d. Admit or discharge date e. Other (add)

YES

Support scanning of photographs and EKGs.

YES

Support XML, PDF and JPEG formats? What other formats can the system support to bring patient information online.

YES

Rotate images (e.g. 45, 90, 180 degrees).

YES

Store any/all documents that would normally be part of the paper-based patient record. Does this include a section for documents not produced by your health organization?

YES

Define the folder structure so that it supports how our organization prefers to manage the medical record view and use.

YES

Secure to the folder level medical records that are considered sensitive (e.g. behavioral health, diagnosed conditions such as HIV, or in the case of staff).

Needs  to discuss on it. You can mail on sdnsuresh(at)gmail(dot)com

Feel free to come back with bunch of queries

Thanks

Kolusu