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SD prepayment sales order type configuration

HI,

Just wanted to enquire if any SD consultants have implemented pre-payment order types, the requirement i received from the busines is such that when a pre-payment sales order is created in VA01, it should be automatically blocked for delivery pending a payment from the customer, a proforma invoice should be sent to the customer to effect the payment, once the incoming payment is matched, the delivery block is removed, customer receives goods, another invoice can be created for reference purposes

So the process should look like this

Sales order created with delivery block

proforma invoice sent to customer

payment received in accounts receivable and matched with proforma invoice

delivery block removed, goods issue

invoice for reference purposes

The business do not want the down payment option with a billing plan, they have to pay for the goods 100%

Thanks for your help

Former Member
replied

I have worked with a very similar scenario before.

Just a coulpe of things to note during the process design and configuration:

Check with the business what should be the correct approach in case of overpayment (if it is possile in your client's business).

Overpayment in the pre-payment process can occur because the pre-payment amount is determined based on the originally ordered quntity, while the actually delivered quantity may be different. In this case - what should be done with the overpayed amount - could it be used for the next order (leave it in the customer balance) or send the money difference back to the customer?

Another really important question is how to handle the case when the pre-payment occurs in the current month, but the delivery and invoice will be in the next month - in some countries you have to perform some re-postings because of VAT. The key users from the the accounting department will probably be aware of the specifics in such legislation, but it is safer to ask a legal consultant if you have one.

Depending on the business process specifics you might consider automatic credit control as an alternative to delivery block with confirmation reset - both methods have their advantages and disadvantages.

If I understood you correctly, the customer will send the prepayment amount with reference (order number or proforma number). Ensure this same number gets transferred to the FI document from the invoice to make the clearing process easier.

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