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SAP DMS / How to restrict the display of Document with using Authorization group

Hi Experts

Need your help urgently.

We want to restrict the display of documents in SAP DMS.

i.e Document created by the User A who works on project 123 should not be seen by the User B who works on project 456.

I heard it can be achieved using "Authorization group field" in DIR.

So i have followed the below procedure.

1.  Created X ROLE and assigned to User A.

2.  In that 123 given as BEGRU value in AUTHORIZATION Object C_DRAW_BGR.

3.  Created Y ROLE and assigned to User Person B.

4.  In that 456 give as BEGRU value in AUTHORIZATION Object C_DRAW_BGR.

So User A created a DIR with giving 123 in Authorization group field.

But still User B is able to see the the document created by User A.

I am not getting how resolve this issue.

Could you please help me on this.

I would appreciate your support and reward immediately your work.

Its very urgent.

You can give me your email id, so that i can send an email if my question is not clear.



Former Member
Former Member replied

Hi Balaji,

I think this should work

Go to Transaction


give authorization object C_DRAW_BGR

Double click on User B

Highlight Own Profile and click Selectively Expand Subtree & Execute

This should look like below

from this you should clearly get what user B is allowed and what user A is allowed and make right changes.

Hope this helps


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