How to create Travel Expense report when all expenses are paid by third party vendor

[Former Member]

Suppose employee of A, X001 has raised travel request and the travel planning is outside of SAP. Once approved Travel desk is arranging all the facilities like Hotel,Flight fare, meal etc through third party vendor B. Vendor B is booking all facilities and sending consolidated bill to A after one month ( for all employees of A who have availed facilities in the mean time). Now after finishing trip, how X001 will raise travel expense report as he does not have any receipt. and how the trip will be settled?

[former_member11650]

Hello Tammay,

In PR05 you can select an 'alternative cost assignment for entire trip' (or only for receipts/or trip segments)  (e.g.) 100% to a sales order.

Traveler creates a business trip, enter the receipts and other travel facts and do a cost distribution to the sales order.

Best regards

Klaus

[Former Member]

Hi Tanmay,

Do you know if travel desk will settle the bill directly with the Vendor B? if yes then it should be paid via AP process outside of T&E system and the employee doesn't need to include this in report.

How will you receive the bill from Vendor B for all employees of X001? Is there an interface?

Thanks

Ankur

[Former Member]

Thanks Ankur for your quick reply.

At this moment no interface is present there. Venvor B is sending hard copy bills.