Check if separated employee rehired

[Former Member]

Hi,

Is there any way we can find if an separated employee is rehired again in the system.

Since we generated different number everytime, thats why asking how can we check with other parameters or any function available.

Kindly give your suggestions

[former_member190774]

Hi,

While updating Infotype 105 for Sub type 0001(user ID) or 0010 (Email) before saving any data system will provide notification that this data is already exist with this employee code. or you can generate a report in SQ01 also.

thanks

yamini

[Sanky]

Hi,

You can go with Rehire action type (if it's there and processed while employee's are taking as rejoining).

or reference number field (IT31) while using rehire action (again if it's been used while doing Rehire action).

Regards, Sankarsan

[Former Member]

Hi,

We have not configured rehire action type in System. I will explain our process for better understanding.

We hire an employee and it will generate a unique ID, which will be used till his separation. after which we will not refer the ID (internal number range assigned).

Again if we hire the person, we will create new ID and it is not linked with previous ID.

So, kindly help me if we can find with help of D.O.B and Father name.

[Sanky]

How could be possible to find out linkage from previous separated employee with newly joined employee based on DOB & father's name?

In this world there have lots of common in between two persons. So DOB and father name would not be primary key to search.

You can try but later on stage you will distribute a notice to all employee's that if they are rehire in the organization,kindly revert back with his old id. You will maintain this ID in the IT31 against new employee no. And also create a rehire action in the system for indentifying this process in the future.

Regards, Sankarsan

[venkateshorusu]

If both the employees are having common details DOB and Father try utilize a field to store informaion regarding employee which sould be unique, PAN, Voter ID Details, Aaadhar and try find out who are holding same details.

Else go with standard proceure configuring Rehire action, maintaining reference personnel number.

Regards

Venkatesh 

[former_member201275]

Why don't you just use the persons name i.e. their first and last name. This is not going to change? Use this and their DOB.

[Former Member]

Have you tried using Reference personnel number (infotype 31)?

[venkateshorusu]

I hope you must have configured Hire and Rehire action types in the system, use the 2 digit code as a reference and pass it to PA0000 table from there you get the information, else use Adhoc or Info set query to get those details who are rehired.

Regards

Venkatesh

[former_member201275]

Do you have Central Person active in your system?

[jimso101]

Rehire process uses same employee number when the employee was active. Otherwise rehire action is not required.

Also check PA0041 infotype for various date types for hire,rehire,separation etc.

Regards

[former_member201275]

Have you tried function HRCO_REHIRE_FIRE?

[Former Member]

you can simply track it down by SSN number or any Unique ID number (ex: Aadhar or Pan for India) (SSN for US)

use reports and you are done.

[Former Member]

Hi,

Thank you, but we dont given PAN and Aadhar in SAP, can it be done with the help of Date of birth, name, father name.

If so can you explain how?    

[Former Member]

Hi Thangaraj,

Date of birth & Father name cant be Unique right.

two people can have same date of birth, same father name. hence we cannot determine based on Date of birth & father name, but it may help you to filter down. along with DOB and Father Name use other fields too. the more the fields match the more the person is same.

Since you dint use "Re-hire" Action, we must use some "Unique" field to identify..

I would Suggest the Following:

1. Use Rehire Action from Next Rehires (Highly Recommended)

2. If u dont want to use Rehire Action, Maintain Unique ID IT 0185, which can be used later for identifying (Not Recommended)

Now to rectify the Problem:

Use report and the get the employee details, download it to excel >> identify duplicate records with conditional formatting, filter down and identify. but be careful while identifying whether he is the same person or not, but its a painstaking task to identify each and every person.

thats the best i could do in your scenario.

Thanks.