exceed value in Service Entry sheet against invoice

[Former Member]

HI Gents

I have create PO with service value 10,000 UOM quantity 1 AU.we did service Entry sheet partial amount 50,00 the make Invoice against Entry sheet with posting invoice. This first entry sheet

Second entry sheet ( with same quantity and the value should be not able with 10,000 because the rest value is 50,00 only

the problem is the sys apply to make entry sheet with full value 10,000 not with 50,00 also able to make invoice against second entry sheet with full value 10,000 and this not logical because if we check the PO history we will see that full amount 20,000 not 10,000 so Is there any configuration should be figure out to be not allowed to to post entry sheet against invoice with value exceed the PO value.

Please advice

THX

Mustafa

[BijayKumarBarik]

Hi,

Better do maintain GR-based IV in the PO item level to restrct invoice on GR quantity.

To control invoice for PO value and GR value for PO. Refer

IR Must Not be Greater than GR | SCN

Regards,

Biju K

[former_member189776]

Hi Mostafa,

You have to configure message no. SE363 : Quantity entered $ exceeds quantity $ in purchase order as error message.

Go through below SPRO Path to configure system messages for services.

Thanks,

[jagdeepsingh83]

Dear Mostafa

Can you check limits section does it have some value greater than 50,000 ???? also check delivery section at item level ..?

if you have value specified in Overall Limit or No Limit indicator is checked ? Also check at service item level ..what is overall Tolerance specified ??..May be one of them

Under Delivery tab .. check OverDeliv. Tol is 0.0 % and Unlimited indicator is not checked ?? Verify your PO for these entries ..if you not able to find the answer then post screen shots of these fields

[former_member233510]

You've service order for the value of 10,000 and want to settle the service charge based on the completion of services i.e., 5,000 each for the first and second services. You can accomplish this by following methods and kindly note that "In standard for planned services, you can't control the Service entry sheet value when it exceeds the corresponding Service PO value."

• You could settle acceptance based on services,for this set the following settings,

• Set the indicator "S-based IV" in the purchasing view of the vendor master record and in the PO under delivery tab. In addition to this setting either select "GR based-IV" indicator (or) deselect "GR" depending upon your requirement.

     For more details, please refer the following link:

     http://help.sap.com/saphelp_470/helpdata/en/08/11e73acde93929e10000000a114084/content.htm

     Note: If you activate service based invoice verification for a service order then you must allow "unlimited delivery." For more detail refer SAP note      540256.

• You can also post partial invoices for service orders. For more details, please refer the following link:

http://help.sap.com/saphelp_470/helpdata/en/29/77013a822ae775e10000000a11402f/content.htm

You may also go through the link (Planned and unplanned services: options):

http://help.sap.com/saphelp_470/helpdata/en/c3/72ccfa55cd11d189660000e8323c4f/content.htm

Message was edited by: Ignatius Rosh

[Former Member]

Hi

Thanks for your reply ,but what I mean  how sys  accepted to in second entry sheet  the full value  although we already posted the 50% of po value

[former_member233510]

You've the answer in the given link "Planned and unplanned services: Options." Please check,

[Former Member]

Hi,

I read your post and with the help of screen shots i can understand that you have created service PO with 1 quantity in service line item with value 50000. Then you have created SES/GRN with same qunatity / value. How come system allows you to create another SES with quantity 1 and value 25000?? Anyways if the system is creating quantity more the PO qunatity. There are two options you need to check:

1. System should not allow SES more then PO qunatity unless and until overdeliver/ limits fields are define. Kindly check the same if any of teh fields are ticked. If not ticked, then config message SE-363- Quantity exceed more then PO quantity as an error message in SES.

2. If you want to bifurcate your SES value then you can try this: For value part: You can make value field in SES as display field.

With these two configs the system will not allow you to create SES quantity/ value more then PO quantity/value.

Now coming to your point : if you want to change the amount in SES itself for partial delivery then you can make use of account ass in PO bifurcate SES line item into two fields with different values and then try to post the two diff SES with different values. Or you can go for price change option in service line item which will allow you to chnage the price in SES.

Kindly let us know if in case any query.

Regards,

Priti.