PO Response (BUS2209) and Ext Classic

[Former Member]

Does anyoune how the PO response functionality works with the Ext Classic scenario and what is involved in config ?

Our requirement is to update POs from vendors in EBP.

Any information will be highly appreciated.

Thanks

-Bakulesh

[Former Member]

Hi Bakulesh,

you can receive purchase order responses (POR) via XML or create them manually when the vendor has transmitted the purchase order response data,for example, by fax, letter, or telephone. The POR can contain the information that the vendor accepts all purchase order items and can deliver them as ordered; or information about variations from the purchase order (PO) that occur because the vendor can confirm the PO only in part.

You normally use the purchaser role to manually create a purchase order response. As the purchaser, you decide whether POR variations need to transferred to the PO.

The purchase order response can also be created by a central role, for example, by the secretary. If you as the secretary enter POR variations, the purchaser must approve the data transfer to the purchase order.

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You can configure the following workflows for the purchase order response:

· (WS14500001)

Automatic transfer of purchase order response data into the purchase order. The system carries out a comparison during the data transfer (background processing). If the quantity, price, and delivery date variations transmitted by the vendor are within the tolerance limits set in Customizing, and no other variations are transmitted, then the data transfer of the first inbound POR occurs automatically.

This workflow is relevant for XML receipt or manual entry with a subsequent approval workflow.

· (WS14500019)

If the POR data differs from that in the purchase order, you can be informed via a work item. As a purchaser, you can decide for each item whether you wish to transfer the data into the purchase order or not.

· (WS14500007)

If the POR data differs from that in the purchase order, you can be informed via e-mail (with the number of the purchase order).

· (WS14500017)

Monitoring receipt of the purchase order response:

When the flag Purchase order response expected is set in the purchase order, and a purchase order response is not received for all PO items within a specified timeframe, you can be informed via a work item.

with regards,

mahesh

[Former Member]

Thank you, Mahesh for such good information.

Can u please tell me how PO responses thru XML work ?

Thanks

-Bakulesh

[Former Member]

Hi Bakulesh,

If you want to get your POR thru XML you need to have XI System or Business Connector For exchange of documents.

with regards,

mahesh

[Former Member]

We have XI. How do we go about ?

Any config to be done in SRM or is it all in XI ?

-Bakulesh

[Former Member]

Hi Bakulesh,

Which scenario are you working?

from where you want to receive POR ?

Depends on the specific requirement you have to configure your XI system and small configration should be done from SRM side.

with regards,

mahesh

pls award points if you if the information is helpful.

[Former Member]

We are working in Ext Class scenario and we are going to receive POR from SUS.

What config needs to be done in SRM ?

-Bakulesh

[Former Member]

Hi Bakulesh,

Have you sent your PO to SUS ?

If it is successful you dont need to do any thing from SRM rest everthing should be configured in XI.

Pls refer to SRM-Service Procurement document in Service market place there you will find the config info related to XI

for scencario SRM-XI-SUS.

with regards,

mahesh

[Former Member]

Thanks Mahesh for all the information.

Points have been awarded.

-Bakulesh