BPC: Changes to comments allowed although worstatus set to CLOSED

[Former Member]

Hallo Community,

I have a problem concerning the use of comments in combination with the workstatus functionality.

------ Setup is as follows:

We have defined two workstatus:

1. OPEN = All rights given (data entry, comments, etc.); controlled by owner and manager
2. CLOSED = No rights given (data entry, comments, etc.); controlled by owner and manager

The workstatus is driven by three of eight dimensions of the cube:

• a user defined dimension with the owner attribute
• another user defined dimension
• time dimension

We use a planning layout with comments enabled as Excel comments.

The users have a Data Access Profile with both rights from the comments section:

• allow comment administration
• allow editing comments

------ Problem is as follows:
When the workstatus is set to CLOSED the users are still able to manipulate comments and save them (data entries will be denied correctly).

I first thought the error would only come up on admin users while they (somehow) cancel the workstatus check but it Comes up on every type of user who have the Task "allow editing comments".

As I understand BPC this should not be possible with a workstate set to CLOSED.

Any help on that would be really appreciated!

Many thanks in advance,

Gernot

[former_member186338 · Accepted solution]

Hi Gernot,

What do you exactly mean by "the users are still able to manipulate comments"?

Vadim

[Former Member · Accepted solution]

Hi Vadim,

they can change the comment linked to a data cell. They even can delete the comment by:

• rightclick within the cell and "remove comment"
• save data via the EPM ribbon

Cheers,

Gernot

[Former Member · Accepted solution]

Hi Vadim,

I tried to reduce the Task Access Profile to the minimum:

• analysis and data collection >> use layouts and save data
• comments >> edit comments

Still the same problem.

There is one aspect I am not sure about: We only use the attribute OWNER and all elements are owned by only one user group. Could it be that the owner is always allowed to edit the comment because in our case owner = manager? And the workstatus says "controlled by manager and owner"?

I am not sure how the system reacts on that!

Cheers,

Gernot

[former_member186338 · Accepted solution]

Sorry,

But if you close work status for some scope then you will not be able to change data in this scope AND change comments! Test yourself!

Vadim

[Former Member · Accepted solution]

Hi Vadim,

sorry... it was my fault by wrong thinking. We enabled data input on nodes by a BAdI that splits up the values to leaf level. Due to the fact workstatus is only saved on that level, comments on nodes are still allowed (what we use within the layout).

Cheers,

Gernot