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How to manage One Student Number with multiple program specific Registration Numbers?

Former Member
0 Kudos

I have the following scenario. The requirement is given at the end. Is there any way to store program specific Registration Number in Student File while giving registering the student to program.

Sr#

Student No.

Program

Registration Number

Status

Comments

1

000025

BSEE

BSEE01123000025

DEREG

Registered in Fall 12. De-registered due to poor academic record in Spring 14

1

000025

BSEE

BSEE01143000025

DEREG

Re-admitted in as new admission in Fall 14. Completed his program. No credit is given from previous admission as per rule.

2

000025

MSEE

MSEE02183000025

DEREG

Got new admission in MSEE program and passed and completed MS program

3

000025

MBA

1234567

REG

Got admission in another master level MBA program.

We changed the Reg.Number scheme here

4

000025

Professional Practices

SC78765

REG

Registered in short course along with registration in MBA

Requirement:

  1. List all the registration showing Student Number, Program, Registration Number
  2. Search with Registration Number to find student’s respective program uniquely
1 ACCEPTED SOLUTION

michael_hobbins
Active Participant
0 Kudos

Hello Muhammad,

   1. each relationship between a student (ST) and program (SC) has a study ID to identify it, would this be what you want? At Tx PIQST00 you can change the layout to add the "Study ID" to the registrations grid. The following image shows this "Study ID"

2. idea: develop a Z report whit a parameter to insert a registration number (Study ID) that will present information about the student's registration.

Hope this helps.

Cheers,

Michael

View solution in original post

4 REPLIES 4

michael_hobbins
Active Participant
0 Kudos

Hello Muhammad,

   1. each relationship between a student (ST) and program (SC) has a study ID to identify it, would this be what you want? At Tx PIQST00 you can change the layout to add the "Study ID" to the registrations grid. The following image shows this "Study ID"

2. idea: develop a Z report whit a parameter to insert a registration number (Study ID) that will present information about the student's registration.

Hope this helps.

Cheers,

Michael

hakan_kose
Contributor
0 Kudos

In addition to recommendations Michael Hobbins outlined above, in case the study object ID number range wouldn't satisfy you (considering the example numbers given in the table, I highly doubt it will), you can check the field "Admission Code" (shown in picture) in Application/Admission dialog on PIQST00. Of couse, if you don't plan to use it for other processes.

If admission code doesn't satisfy you (it's limited to 12 characters) you can consider adding a custom field named "Registration number" to customer include of HRPAD530 (CI_PAD530)

With this way, you can control Registration Number starting from student's application. You can fill the Registration Number field whichever stage you'd like to (application stage, admission stage, registration stage)

After all of this, you can develop a simple Z report to enable users to look for students and their program registration with parameter "Registration number".

Former Member
0 Kudos

Thanks to you all for the help.

RobJonkers
Product and Topic Expert
Product and Topic Expert
0 Kudos

Muhammad;

You could also try to use/explore the applicant/admission process before program registration. In this process a unique application number (notification) number is created.
More info:

Kind regards

Rob