Document (Originals) Travel through SAP

[Former Member]

Hi Experts,

I want to know about, how the document (Originals attached to the DIR) actually travel in SAP when saved or Opened in SAP GUI, EDMS, web portal.

Here is more explanation about the requirement.

1. When I save an Original Document in a DIR, it gets saved physically on the SAP SERVER.

2. When I try to open the Original Document in a DIR, then the document is moved temporarily to application server and opens up,  or some reference pointer points to the document location on server and opens the document from the server location?

Can you please help, based on this I have further interesting requirement to store documents physically in location based server.

Waiting reply.

Regards,

Sagane

[former_member204787]

Hi Rahul,

Theoretically i want to tell you  that DMS document metadata absolutely stores in SAP but physical file will be save in external server (Ex.Content server ) if it is integrated with SAP.

Hope you defined  content repository id (OAC0) & maintain storage categories (OACT) .

1&2  -> I think so you are choosing  DMS_C1_ST while check-in documents .

Regards,

Chandu.

[ankit298012]

Hi Rahul,

Couple of things wanted to know:

• What do you mean when you say save original document in a DIR?
• Which SAP transaction any example?
• Are you taking about the Store Business document functionality in sap transaction such as VF03,VL03n..... etc....?

Regards

Ankit

[Former Member]

Hi Ankit,

Originals are the attachment to the DIR's in CV* transactions.

I am referring to CV01/02/03/04 transactions.

Regards,

Rahul

[ankit298012]

Hi Rahul,

As Chandu said that DMS document metadata stores in SAP but physical file will be saved in external server if its integrated with SAP.

Again to understand the storage functionality you need to find what content repository is used for saving document in DIR. Usually DMS_C1 is used for CV01/02/03.... transaction. You need to check the property of DMS_C1 through transaction OAC0. There could be two scenarios here.

1. DMS_C1 ------ If storage type is defined as R/3 database then that means the data is getting stored in SAP Data base and not externally.

2. DMS_C1------ If storage type is defined as HTTP Content Server then that means data is getting stored externally on a content server which is integrated with SAP. Actual document gets stored in the external server and in SAP only the "http://.............................................." link will get generated. So when you try to open the document then the corresponding http:// link  gets called and ultimately it opens the document. This http link consist of external server ip address, port number, document id, content repository details. So when a particular document is opened through these transaction, in the background it creates a http link with the concatenating external server, port number, doc id and content repository  and then finally the link is triggered automatically and the document opens.

To get more clarity check the content repository properties through OAC0 transaction. Hope above helps. Thanks.

Regards

Ankit