Invoice correction request

[Former Member]

Hai,

1. What is Invoice correction request? In which situations we will use and Please let me know how to configure?

2. For which purose we will use B2 ?

Regrads,

Siva

[Former Member · Accepted solution]

HI,

Invoice correction request:

A sales document used in complaints processing to correct the quantity or price of one or more items in an invoice.

You can create an invoice correction request if the wrong prices have been calculated for the customer. The invoice correction request can be automatically blocked by the system so that it can be checked.

The system calculates the difference between the amount that was originally calculated and the corrected amount for each item.

If the request is justified, you can remove the block. If the difference in amounts is postive, the system creates a credit memo with reference to the credit memo request. If it is negative, the system creates a debit memo.

Process Flow

1. Create an invoice correction request with reference to a billing document.

You can refer to the same invoice correction request more than once.

In contrast to credit and debit memo requests, you cannot create an invoice correction request with reference to a quotation or a sales order.

The permitted billing types for the invoices are determined in Customizing under Sales and Distribution  Sales  Maintain copy control for sales documents.

You can block the invoice correction request from being billed in Customizing. Go to Sales  Sales Documents  Sales document header  Define sales document type in the Billing block field in the Billing section.

2. The system creates two items in the invoice correction request for each item in the invoice:

You can maintain the credit and debit indicators in Customizing for items under Sales  Sales Documents  Sales Document Items  Define item categories. The Returns field in Business data should be selected for credit items but not for debit items.

• In the credit item, the system completely credits the incorrect invoice item. You cannot change the credit item (apart from the Deletion, Reason for rejection, Billing block and Account assignment fields).

Enter the correct price or quantity in the debit memo item. You can let a new pricing run for the item. The correct amount is finally posted.

• The system calculates the difference between the credit and debit memo item. If there are several corrected items, the system cumulates the values of all the items and calculates a total value.

• As in credit and debit memo requests, you can:

– Set a billing block for the invoice correction request (or change the settings in the billing type in Customizing so that the system does it automatically).

– Enter a reason for rejection for one or several items.

• You can only delete credit items together with their corresponding debit items.

You delete items that you haven’t changed with a function.

• The system generates a credit memo. If the total value is positive, the credit memo item does not have a + sign, if the total value is negative, it has a – sign.

If the invoice correction request is characterized as a debit memo request, the opposite occurs.

<b>**PLEASE REWARD POINTS IF THIS HELPS YOU**</b>

Regards

AK

[Former Member]

Invoice correction is to rectify the value or quantity billied wrongly or due to change in price or quantity.

In SAP, you can create an Invoice correction document only with reference to an existing billing document. The relationship between Billing document & invoice correction is one to one only.

In practical scenario, normally there are multiple invoices of same customer, which may require invoice correction. Practically, it may not be possible to do so, if the number of invoices are high. In such scenario, normally the client prefers to use an debit memo or credit memo, to avoid multiple invoice correction.

Regards,

Rajesh Banka

Reward points if helpful.

[Former Member]

Hi,

An invoice correction request is a type of sales order, like the standard order. For more information on sales documents, see Working With Sales Documents.

An invoice correction request has the following structure:

Header

This contains the data that is relevant for the whole invoice correction request, such as sold-to party and payer, and the total value of the invoice correction request.

Item pairs

Two items are automatically created for each item from the invoice, to be copied for the invoice correction request:

First: Credit item

Second: Debit item

These contain the same value and quantity.

In the credit item, the system credits the customer with the full value. If you change the debit item (for example, due to new pricing or a change in quantities), this results in a difference amount.

In most cases, an invoice correction request is created with the aim that a credit memo is generated. In the standard system, the invoice correction request is therefore characterized as a credit memo request, which means that the system creates a credit memo based on the invoice correction request.

Hope it helps. Pl. reward if useful.

Thanks & Regards

Sadhu Kishore

[Former Member]

Hi,

Few points I would like to add in the previous answer is that whenever you will create RK with reference to billing document :-

1.There will be two entries one for credir and second is for Debit.

2.You can change the dibit item in terms of price or quantity.

3.The difference between credit and debit items in terms of value will result in either credit memo if difference is + ve and debit memo if difference is - ve.

Award points if useful.

Regards,

Amrish Purohit

[Former Member]

Invoice correction is a document type used to process complaints and issuing credit and debit memos. this document allows to correct the quantity/price for items in an ivoice.

each invoice correction request contains two items for each itme in the invoice. the filrst item is the copied value and quantity copied from the invoice(referrence invoice doc.) this itme appears as the credit item. and thke second item is the degit item which represents the correct quantytyk and/or value. should u chnage the second debit item due to a new pricing, the difference of the two would automatically be copied onto billing as either a credit or debit memo.

is B2 a billing doc. type u mean?

cheers,

anil.

[Former Member]

hi

point1) invoice correction request is used to correct either quantity or value higher or lower side after posting the invoice.

this is RK doc type in std sap and this is a sales doc type and always will have invoice reference to create this .this is followed by credit memo/debit memo depending on type and tune of correction.

this is copy controll customising with both header and item data .

point 2) B2 is a billing doc type used in rebate process .u should understand this if u have rebate knowledge which is lenghty process .

reward if helps !!!!!!!!!!!!!!!!!!!!