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Common area maintenance Charges/Utility billings

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Hi,

1. Pls suggest a best practice to charge a CAM charges to client without a CAM expense recovery add on module in REFX.

Through seperate REFX contract type for CAM or Service charge settlement.

If it is through REFX Contract/SCS, then how??

2. Second, Pls suggest the best practices to charge utility billing to client. (Electricity they use, Water they use in rented area).

BR,

Subbu.

Accepted Solutions (1)

Accepted Solutions (1)

narnei
Contributor
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Hi Subbu,

Making a separate contract type is an option for you to make a list of contracts under separate document type, which will make your reporting more easy / clear. You can use a separate contract type for service charges / also the same service charges you can include in the existing rental contract as well, its based on your customer requirement.

Then if your utility charges (water, electricity.. ..etc.) are having a fixed amount for a given  term ( fixed for monthly / quarterly/yearly)  then you can add as a separate condition in your contract and manage it.

If your services are based on the consumption ( meter reading concept ) then you may need to adopt the service charges settlement process.

Below link will helps you to understand the SCS process.

http://help.sap.com/saphelp_470/helpdata/en/b3/1a393cc2b06a58e10000000a114084/content.htm

The below link will take you to SCS Config Manual with clarifications :

http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/50d08c99-f53f-2e10-c39f-b15e75329...

Hope it may helps you to get an idea on the same.

Regards,

Subbarao

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Hi Subbarao,

Thanks for the reply...

1. If we charge the utilities (Electricity & Water based on meter readings)  through SCS, Pls can you elaborate what are the transactions to be carried out at end user level.

2. If we charge CAM through REFX seperate contract types, what are the configs to done in SPRO & what are transactions to be carried out at end user level.

BR

Subbu.

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Hi,

How to allocate the FB60 posted vendor liability to the 2 tenants in SCS based on meter reading or RO square feet..

BR

Subbu.

narnei
Contributor
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Dear SP,

The standard process is as below.

In Rental object you can find a tab called "METER" in that you need to  assign a meter, by adding the characteristic, then system will generate a meter number for that.

For the same meter number

Create Measuring Point (Meters ) using IK01

Create the characteristics - CT04

Create Measuring list (IK31)

Enter the consumption entry through (IK34)

The above standard t codes are available in ( PM Module) Plant Maintenance for input the meter and transaction details.

Then to link those readings to our REFX contract.(May need to develop a program to link)


As per the std. process by using transaction " RESCSE - Execute Settlement " we will post it,Just check it.


But understand that consumption values are not flowing to contract conditions directly,  I think through custom development (ABAP) at back end, need to make the  interface between PM& REFX for loading measuring points details in contract .This process involve ABAPER also.


your second question is : creating a new contract type for Service charges :


You can use the below path to make the configuration.


Path : Spro-Flexible Real Estate Management (RE-FX) --> Contract --> Contract Type --> Define Contract Types --> here you can copy the existing contract type and create a new contract type.


To create a new condition types follow as below.


Path : Spro-Flexible Real Estate Management (RE-FX) --> Conditions and Flows  --> Condition Types and Condition Groups - Define Condition Types -

To Group the conditions follow below :

Path : Spro-Flexible Real Estate Management (RE-FX) --> Conditions and Flows  --> Condition Types and Condition Groups - Condition Groups - Define Condition Groups and Assign Condition Types


Then link that condition group to contract Type - ( path same as above)

Assign Condition Group to Contract per Contract Type


If your utility charges are fixed for month / quarterly then you can create a separate condition types as above.


Here user point of view only below  transaction codes will be used :


RECN -  For Creating /updating Contract /conditions & its related values.


RERAPP - Invoice posting ( From FI side Payment receipts / Payables  will be there)


I hope this may helps you.


Regards,

Subbarao

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