text determination

[Former Member]

Dear friends,

can any one tell me the procedure for text determination in sale and distribution.

if any document pls send it to reachganesh.sap@gmail.com

points are assured!!

thanks

Ganesh

[Former Member · Accepted solution]

Hi

You can get the help for this on the following link

http://help.sap.com/saphelp_erp2005vp/helpdata/en/90/758534c960a134e10000009b38f83b/frameset.htm

Follow these basics guideliness

Text Control

In this IMG activity, Sales and distribution->Basic function->Text control,you define the rules for text determination. You must carry out the following steps:

Select a text object and define the rules for text determination for this object. Text objects are, for example, the sales texts in the customer master record or the sales document header.

Define the permitted text types for every text object. If the text types contained in the standard SAP R/3 System are not sufficient, create new ones.

Define the access sequences. This way, you define how the SAP System should determine the texts for a text type.

Group the text types together in text determination procedures. The SAP System then proposes the text types from the procedure when you maintain a customer master record or a sales & distribution document. The search for the respective text is carried out using the access sequence which you have stored for each text type in the procedure.

Allocate the text determination procedures so that a procedure applies to the following criteria in each case:

account group customer

sales & distribution document type

item category

The following text objects exist:

customer

central texts

accounting texts

texts concerning the contact persons

sales and distribution texts

sales document

header texts

item texts

delivery

header texts

item texts

billing document

header texts

item texts

CAS

Select one text object after another and define text types, access sequences, and text determination procedures for the selected text object.

Only when you have checked the text determination for all text objects and made any necessary changes, is the function "Text determination" completed.

Hope this helps you.

[Former Member · Accepted solution]

hi simu,

Thanks for your response ,but as a beginner i still cant understand what is the use of text determination eventhough i studied from sdn.help,so can you able to explain with simple scenario,

Thanks

ganesh

[Former Member · Accepted solution]

Hi,

Text determination is used in SD for the simple reason of maintaining some extra information in the documents which is required as per bussiness process and requirements.

Say for example if you are processing the order for a customer,and you want to maintain extra information for a customer feedback or your comments(Eg:-Credit related text etc) on that transaction then either you can maintain text object for a customer or sales document type.With this it is easy to get the record.

Some text object if required you can also maintain in the incomplition procedure with the help of an ABAPer or in the text determination itself you can define as Obligatory.

There are different levels at which you can maintain,which has been already explained to you in earlier reply.

Reward points if helpful.

Regards,

Amrish Purohit

[Former Member · Accepted solution]

Hi,

Text determination is used mainly to refer the text from master data from customer/material during application document processing.

For example if during sales order processing,if you want to know for a particular customer if any requirements he has defined which should displayed/to show as reminder in sales order processing then the following configurations has to be done.

1) T-code VOTXN ,for the text object Customer>Sales and distribution>click the Text types-->create your 4 digit Text ID

2) Come back to initial screen of this t-code and again selct the text object Customer-->Sales and distribution and click change. Select the text procedure and double click on the Text IDs in text procedure.Here you create a new sequence and select the 4 digit Text ID you have created initialy.

3)Asign the Text procedure which you have selected in step2 and double click onText procedure assignment .Here you assign the Text ID to the Customer Accout group.

4) In the customer master,sales area tab>Extras menu>text,Select the text which you have created now and enter text into it. and save.

The text which you have created now ,can be used for multiple purpose(Ex.sales order,delivery,billing,pricing,inforecords,legal). for example in this case, You just want to display this text during sales order processing,then proceed as follows,

5)T-code VOTXN ,for the text object Sales document>Header>click the Text types-->create your 4 digit Text ID.

6)Come back to initial screen of this t-code and again selct the text object Sales document-->Header and click change. Select the access sequence and create new acces sequence(This access sequence is similar to that of in Pricing).Select this acces sequence and double click the access sequence for text ids.Here in the first column this is Serial no.second column is text object(This is the area from which text has to be refer.In our case we have created the customer Text object for sales and distribution area,so i.e.KNVV) and the next column is Text id,This is the id which we have created at customer text object for sales and distribution initialy,at step 1). The next column is partner function,it will identify for which parter this text has defined.Next 2columns are Languages(if you want to define for all langugage or specififed language),next column is for specified languge for partner function.if you have any requirement to be fulfilled you can create those requirements in the next columns or else leave blank,save and come back to text proceudure.id.

7)Select the text procedure(for ex.01-Sales header) and double click on the Text IDs in text procedure.Create new entries Fill in the sequence and the text id which we have created for sales document-header(in step 5).There is a small check box in the 3rd column which is used whether the text should be refered or copied(this is used if you want to modify the text during the sales order processing or just dispaly the originail text as it is),next column is whether the text should be displayed while creating or it is not obligatory, last column is acces s sequce,this is nothign but the sequence which we have created in step 6) and save.

8)in the final step assign the text proceudre id to the particualre sales order.

As already we have created the customer text in the customer master record,so during the processing the sales order,the text should be displayed once the customer number is keyed in.

Hope this will help you..

[Former Member · Accepted solution]

Thanks simu.