01-14-2015 6:44 AM
Hi Experts,
I am getting 2 Errors while sending PO to vendor's external email IDs:
1) PDF error (see the attachment) as "Error opening document, file is damaged" while opening the attached PO in mail.
2) Mail is not getting delivered to external Email IDs such as Yahoo, Gmail, Hotmail etc. When I checked in SOST its showing error as "Not a valid recipient address". However, mail successfully delivered to our local company domain's Outlook folder.
Please reply with your useful suggestions.
Thanks.
01-14-2015 6:57 AM
For issue 2, it is because external mail are not configured. Request your basis team to setup external email address in SCOT transaction.
For issue 1, let us how do you send email? are you using class or FM?
01-14-2015 7:25 AM
Hi Niyaz,
Thanks for reply.
Issue 1: I am using the below FM to send the email and attachment-
CALL FUNCTION 'SO_DOCUMENT_SEND_API1'
EXPORTING
DOCUMENT_DATA = DOC_CHNG
PUT_IN_OUTBOX = 'X'
SENDER_ADDRESS = USERNAME "Sender add hardcoded
SENDER_ADDRESS_TYPE = 'INT'
COMMIT_WORK = 'X'
TABLES
PACKING_LIST = OBJPACK
OBJECT_HEADER = OBJHEAD
CONTENTS_BIN = OBJBIN
CONTENTS_TXT = OBJTXT
RECEIVERS = IT_ERECIVER "recipients email ID
EXCEPTIONS
TOO_MANY_RECEIVERS = 1
DOCUMENT_NOT_SENT = 2
DOCUMENT_TYPE_NOT_EXIST = 3
OPERATION_NO_AUTHORIZATION = 4
PARAMETER_ERROR = 5
X_ERROR = 6
ENQUEUE_ERROR = 7
OTHERS = 8.
Issue 2: I checked in SCOT, external email address setup is there, even tested 'routing test' also...all showing in green color with no error.
01-14-2015 8:35 AM
I think problem is with your doc_size. Let me know how you calculate the doc_size of variable DOC_CHNG
01-14-2015 9:27 AM
DATA: DOC_CHNG type SODOCCHGI1. "Structure for data to be changed
01-14-2015 9:38 AM
May I know what exactly you are attaching? for example if it is a SO10 text then it might have not been imported in test client. in debugger what is the value you are getting in variable doc_size
01-14-2015 11:46 AM
I am attaching Smartform as PDF in mail after converting from OTF to PDF by FM 'CONVERT_OTF_2_PDF'. Translated the content using '~'. I am getting numerical value '3117' in doc_size.
01-14-2015 7:16 AM
Hi Alis,
For 1st Error : Please check below Code
PERFORM convert_spool_to_pdf.
PERFORM process_email.
FORM convert_spool_to_pdf.
DATA: lines TYPE i,
size TYPE i,
doc LIKE TABLE OF docs,
otf TYPE TABLE OF itcoo WITH HEADER LINE,
w_char(100) TYPE c,
w_tabix LIKE sy-tabix.
* This change is to append a static line into the PDF file
* DESCRIBE TABLE t_buffer LINES lines.
* lines = lines - 1.
* LOOP AT t_buffer FROM lines TO lines.
* t_buffer-line = 'FCTIMES 130 00075XSF201SF011110000050E X'.
* INSERT t_buffer.
* t_buffer-line = 'MT0085001408'.
* INSERT t_buffer.
* t_buffer-line = 'ST0653999 This is a computer generated printout for information purpose'.
* INSERT t_buffer.
* t_buffer-line = 'ST0070777only. This is not an invoice and is just an intimation.'.
* INSERT t_buffer.
* ENDLOOP.
w_char = 'Page No : 1 of'.
SEARCH t_buffer FOR w_char.
w_tabix = sy-tabix.
IF sy-tabix NE 0.
w_tabix = w_tabix + 2.
LOOP AT t_buffer FROM w_tabix TO w_tabix. "To read the text in the file
t_buffer-line = 'FCTIMES 130 00075XSF201SF011110000050E X'.
INSERT t_buffer.
t_buffer-line = 'MT0085001408'.
INSERT t_buffer.
t_buffer-line = 'ST0653999 This is a computer generated printout for information purpose'.
INSERT t_buffer.
t_buffer-line = 'ST0070777only. This is not an invoice and is just an intimation.'.
INSERT t_buffer.
t_buffer-line = 'FCTIMES 100 00075XSF201SF011110000050E X'.
INSERT t_buffer.
ENDLOOP.
ENDIF.
w_char = 'Page No : 2 of'.
SEARCH t_buffer FOR w_char.
w_tabix = sy-tabix.
IF sy-tabix NE 0.
w_tabix = w_tabix + 2.
LOOP AT t_buffer FROM w_tabix TO w_tabix. "To read the text in the file
t_buffer-line = 'FCTIMES 130 00075XSF201SF011110000050E X'.
INSERT t_buffer.
t_buffer-line = 'MT0085001408'.
INSERT t_buffer.
t_buffer-line = 'ST0653999 This is a computer generated printout for information purpose'.
INSERT t_buffer.
t_buffer-line = 'ST0070777only. This is not an invoice and is just an intimation.'.
INSERT t_buffer.
t_buffer-line = 'FCTIMES 100 00075XSF201SF011110000050E X'.
INSERT t_buffer.
ENDLOOP.
ENDIF.
w_char = 'Page No : 3 of'.
SEARCH t_buffer FOR w_char.
w_tabix = sy-tabix.
IF sy-tabix NE 0.
w_tabix = w_tabix + 2.
LOOP AT t_buffer FROM w_tabix TO w_tabix. "To read the text in the file
t_buffer-line = 'FCTIMES 130 00075XSF201SF011110000050E X'.
INSERT t_buffer.
t_buffer-line = 'MT0085001408'.
INSERT t_buffer.
t_buffer-line = 'ST0653999 This is a computer generated printout for information purpose'.
INSERT t_buffer.
t_buffer-line = 'ST0070777only. This is not an invoice and is just an intimation.'.
INSERT t_buffer.
t_buffer-line = 'FCTIMES 100 00075XSF201SF011110000050E X'.
INSERT t_buffer.
ENDLOOP.
ENDIF.
w_char = 'Page No : 4 of'.
SEARCH t_buffer FOR w_char.
w_tabix = sy-tabix.
IF sy-tabix NE 0.
w_tabix = w_tabix + 2.
LOOP AT t_buffer FROM w_tabix TO w_tabix. "To read the text in the file
t_buffer-line = 'FCTIMES 130 00075XSF201SF011110000050E X'.
INSERT t_buffer.
t_buffer-line = 'MT0085001408'.
INSERT t_buffer.
t_buffer-line = 'ST0653999 This is a computer generated printout for information purpose'.
INSERT t_buffer.
t_buffer-line = 'ST0070777only. This is not an invoice and is just an intimation.'.
INSERT t_buffer.
t_buffer-line = 'FCTIMES 100 00075XSF201SF011110000050E X'.
INSERT t_buffer.
ENDLOOP.
ENDIF.
w_char = 'Page No : 5 of'.
SEARCH t_buffer FOR w_char.
w_tabix = sy-tabix.
IF sy-tabix NE 0.
w_tabix = w_tabix + 2.
LOOP AT t_buffer FROM w_tabix TO w_tabix. "To read the text in the file
t_buffer-line = 'FCTIMES 130 00075XSF201SF011110000050E X'.
INSERT t_buffer.
t_buffer-line = 'MT0085001408'.
INSERT t_buffer.
t_buffer-line = 'ST0653999 This is a computer generated printout for information purpose'.
INSERT t_buffer.
t_buffer-line = 'ST0070777only. This is not an invoice and is just an intimation.'.
INSERT t_buffer.
t_buffer-line = 'FCTIMES 100 00075XSF201SF011110000050E X'.
INSERT t_buffer.
ENDLOOP.
ENDIF.
w_char = 'Page No : 6 of'.
SEARCH t_buffer FOR w_char.
w_tabix = sy-tabix.
IF sy-tabix NE 0.
w_tabix = w_tabix + 2.
LOOP AT t_buffer FROM w_tabix TO w_tabix. "To read the text in the file
t_buffer-line = 'FCTIMES 130 00075XSF201SF011110000050E X'.
INSERT t_buffer.
t_buffer-line = 'MT0085001408'.
INSERT t_buffer.
t_buffer-line = 'ST0653999 This is a computer generated printout for information purpose'.
INSERT t_buffer.
t_buffer-line = 'ST0070777only. This is not an invoice and is just an intimation.'.
INSERT t_buffer.
t_buffer-line = 'FCTIMES 100 00075XSF201SF011110000050E X'.
INSERT t_buffer.
ENDLOOP.
ENDIF.
w_char = 'Page No : 7 of'.
SEARCH t_buffer FOR w_char.
w_tabix = sy-tabix.
IF sy-tabix NE 0.
w_tabix = w_tabix + 2.
LOOP AT t_buffer FROM w_tabix TO w_tabix. "To read the text in the file
t_buffer-line = 'FCTIMES 130 00075XSF201SF011110000050E X'.
INSERT t_buffer.
t_buffer-line = 'MT0085001408'.
INSERT t_buffer.
t_buffer-line = 'ST0653999 This is a computer generated printout for information purpose'.
INSERT t_buffer.
t_buffer-line = 'ST0070777only. This is not an invoice and is just an intimation.'.
INSERT t_buffer.
t_buffer-line = 'FCTIMES 100 00075XSF201SF011110000050E X'.
INSERT t_buffer.
ENDLOOP.
ENDIF.
w_char = 'Page No : 8 of'.
SEARCH t_buffer FOR w_char.
w_tabix = sy-tabix.
IF sy-tabix NE 0.
w_tabix = w_tabix + 2.
LOOP AT t_buffer FROM w_tabix TO w_tabix. "To read the text in the file
t_buffer-line = 'FCTIMES 130 00075XSF201SF011110000050E X'.
INSERT t_buffer.
t_buffer-line = 'MT0085001408'.
INSERT t_buffer.
t_buffer-line = 'ST0653999 This is a computer generated printout for information purpose'.
INSERT t_buffer.
t_buffer-line = 'ST0070777only. This is not an invoice and is just an intimation.'.
INSERT t_buffer.
t_buffer-line = 'FCTIMES 100 00075XSF201SF011110000050E X'.
INSERT t_buffer.
ENDLOOP.
ENDIF.
w_char = 'Page No : 9 of'.
SEARCH t_buffer FOR w_char.
w_tabix = sy-tabix.
IF sy-tabix NE 0.
w_tabix = w_tabix + 2.
LOOP AT t_buffer FROM w_tabix TO w_tabix. "To read the text in the file
t_buffer-line = 'FCTIMES 130 00075XSF201SF011110000050E X'.
INSERT t_buffer.
t_buffer-line = 'MT0085001408'.
INSERT t_buffer.
t_buffer-line = 'ST0653999 This is a computer generated printout for information purpose'.
INSERT t_buffer.
t_buffer-line = 'ST0070777only. This is not an invoice and is just an intimation.'.
INSERT t_buffer.
t_buffer-line = 'FCTIMES 100 00075XSF201SF011110000050E X'.
INSERT t_buffer.
ENDLOOP.
ENDIF.
w_char = 'Page No : 10 of'.
SEARCH t_buffer FOR w_char.
w_tabix = sy-tabix.
IF sy-tabix NE 0.
w_tabix = w_tabix + 2.
LOOP AT t_buffer FROM w_tabix TO w_tabix. "To read the text in the file
t_buffer-line = 'FCTIMES 130 00075XSF201SF011110000050E X'.
INSERT t_buffer.
t_buffer-line = 'MT0085001408'.
INSERT t_buffer.
t_buffer-line = 'ST0653999 This is a computer generated printout for information purpose'.
INSERT t_buffer.
t_buffer-line = 'ST0070777only. This is not an invoice and is just an intimation.'.
INSERT t_buffer.
t_buffer-line = 'FCTIMES 100 00075XSF201SF011110000050E X'.
INSERT t_buffer.
ENDLOOP.
ENDIF.
*To remove 'VAT TAX INVOICE' text form the Invioce PDF
DO 10 TIMES.
w_char = 'VAT TAX INVOICE'.
SEARCH t_buffer FOR w_char.
w_tabix = sy-tabix.
LOOP AT t_buffer FROM w_tabix TO w_tabix. "To read the text in the file
REPLACE w_char IN t_buffer WITH ' '.
MODIFY t_buffer.
ENDLOOP.
ENDDO.
* To remove 'CASH MEMORANDUM/BILL OF SALE' text form the Invioce PDF
DO 10 TIMES.
w_char = 'CASH MEMORANDUM/BILL OF SALE'.
SEARCH t_buffer FOR w_char.
w_tabix = sy-tabix.
LOOP AT t_buffer FROM w_tabix TO w_tabix. "To read the text in the file
REPLACE w_char IN t_buffer WITH ' '.
MODIFY t_buffer.
ENDLOOP.
ENDDO.
*Moving the Text data to OTF format
LOOP AT t_buffer.
CLEAR otf.
otf = t_buffer.
APPEND otf.
ENDLOOP.
*Converting OTF file to PDF file
CALL FUNCTION 'CONVERT_OTF_2_PDF'
EXPORTING
use_otf_mc_cmd = 'X'
IMPORTING
bin_filesize = size
TABLES
otf = otf
doctab_archive = doc
lines = it_pdf_output
EXCEPTIONS
err_conv_not_possible = 1
err_otf_mc_noendmarker = 2
OTHERS = 3.
IF sy-subrc NE 0.
WRITE sy-subrc.
ENDIF.
CHECK sy-subrc = 0.
* Transfer the 132-long strings to 255-long strings
LOOP AT it_pdf_output.
TRANSLATE it_pdf_output USING ' ~'.
CONCATENATE gd_buffer it_pdf_output INTO gd_buffer.
ENDLOOP.
TRANSLATE gd_buffer USING '~ '.
REFRESH it_mess_att[].
DO.
it_mess_att = gd_buffer.
APPEND it_mess_att.
SHIFT gd_buffer LEFT BY 255 PLACES.
IF gd_buffer IS INITIAL.
EXIT.
ENDIF.
ENDDO.
ENDFORM. "convert_spool_to_pdf
*---------------------------------------------------------------------*
* FORM process_email *
*---------------------------------------------------------------------*
FORM process_email.
DESCRIBE TABLE it_mess_att LINES gd_recsize.
CHECK gd_recsize > 0.
PERFORM send_email USING g_emailid.
ENDFORM. "process_email
---------------------------------------------------------------------*
* FORM send_email *
*---------------------------------------------------------------------*
* --> p_email *
*---------------------------------------------------------------------*
FORM send_email USING p_email TYPE any.
CHECK NOT ( g_emailid IS INITIAL ).
REFRESH it_mess_bod.
* Email Subject and email body matter
gd_subject = 'Dispatches Intimation'.
gd_attachment_desc = g_invno.
it_mess_bod = 'Dear Customer, '.
APPEND it_mess_bod.
it_mess_bod = ' '.
APPEND it_mess_bod.
it_mess_bod = 'We have made dispatches as per the attached PDF document.'.
APPEND it_mess_bod.
it_mess_bod = ' '.
APPEND it_mess_bod.
it_mess_bod = 'This is only for information and not to be construed as an Invoice.'.
APPEND it_mess_bod.
it_mess_bod = ' '.
APPEND it_mess_bod.
it_mess_bod = ' '.
APPEND it_mess_bod.
it_mess_bod = 'This is a Computer-generated email. Please do not reply to this message.'.
APPEND it_mess_bod.
it_mess_bod = ' '.
APPEND it_mess_bod.
* If no sender specified - default blank
IF g_sender EQ space.
gd_sender_type = space.
ELSE.
gd_sender_type = 'INT'.
ENDIF.
* Send file by email as .pdf
PERFORM send_file_as_email_attachment
TABLES it_mess_bod
it_mess_att
USING g_emailid
'Dispatches Intimation'
'PDF'
gd_attachment_name
gd_attachment_desc
g_sender
gd_sender_type
CHANGING gd_error
gd_reciever.
ENDFORM. "send_email
*&---------------------------------------------------------------------*
*& Form SEND_FILE_AS_EMAIL_ATTACHMENT
*&---------------------------------------------------------------------*
* Send email
*----------------------------------------------------------------------*
FORM send_file_as_email_attachment TABLES it_message
it_attach
USING p_email TYPE any
p_mtitle TYPE any
p_format TYPE any
p_filename TYPE any
p_attdescription TYPE any
p_sender_address TYPE any
p_sender_addres_type TYPE any
CHANGING p_error TYPE any
p_reciever TYPE any.
DATA: ld_error TYPE sy-subrc,
ld_mtitle LIKE sodocchgi1-obj_descr,
ld_email LIKE somlreci1-receiver,
ld_format TYPE so_obj_tp ,
ld_attdescription TYPE so_obj_nam ,
ld_attfilename TYPE so_obj_des ,
ld_sender_address LIKE soextreci1-receiver,
ld_sender_address_type LIKE soextreci1-adr_typ,
ld_receiver LIKE sy-subrc.
DATA: t_packing_list LIKE sopcklsti1 OCCURS 0 WITH HEADER LINE,
t_contents LIKE solisti1 OCCURS 0 WITH HEADER LINE,
t_receivers LIKE somlreci1 OCCURS 0 WITH HEADER LINE,
t_attachment LIKE solisti1 OCCURS 0 WITH HEADER LINE,
w_cnt TYPE i,
w_sent_all(1) TYPE c,
w_doc_data LIKE sodocchgi1.
ld_email = p_email.
ld_mtitle = p_mtitle.
ld_format = p_format.
ld_attdescription = p_attdescription.
ld_attfilename = p_filename.
ld_sender_address = p_sender_address.
ld_sender_address_type = p_sender_addres_type.
* Fill the document data.
w_doc_data-doc_size = 1.
* Populate the subject/generic message attributes
w_doc_data-obj_langu = sy-langu.
w_doc_data-obj_name = 'SAPRPT'.
w_doc_data-obj_descr = ld_mtitle .
w_doc_data-sensitivty = 'F'.
* Fill the document data and get size of attachment
CLEAR w_doc_data.
READ TABLE it_attach INDEX w_cnt.
w_doc_data-doc_size =
( w_cnt - 1 ) * 255 + STRLEN( it_attach ).
w_doc_data-obj_langu = sy-langu.
w_doc_data-obj_name = 'SAPRPT'.
w_doc_data-obj_descr = ld_mtitle.
w_doc_data-sensitivty = 'F'.
CLEAR t_attachment.
REFRESH t_attachment.
t_attachment[] = it_attach[].
* Describe the body of the message
CLEAR t_packing_list.
REFRESH t_packing_list.
t_packing_list-transf_bin = space.
t_packing_list-head_start = 1.
t_packing_list-head_num = 0.
t_packing_list-body_start = 1.
DESCRIBE TABLE it_message LINES t_packing_list-body_num.
t_packing_list-doc_type = 'RAW'.
APPEND t_packing_list.
* Create attachment notification
t_packing_list-transf_bin = 'X'.
t_packing_list-head_start = 1.
t_packing_list-head_num = 1.
t_packing_list-body_start = 1.
DESCRIBE TABLE t_attachment LINES t_packing_list-body_num.
t_packing_list-doc_type = ld_format.
t_packing_list-obj_descr = ld_attdescription.
t_packing_list-obj_name = ld_attfilename.
t_packing_list-doc_size = t_packing_list-body_num * 255.
APPEND t_packing_list.
* Add the recipients email address
CLEAR t_receivers.
REFRESH t_receivers.
t_receivers-receiver = ld_email.
t_receivers-rec_type = 'U'.
t_receivers-com_type = 'INT'.
t_receivers-notif_del = 'X'.
t_receivers-notif_ndel = 'X'.
APPEND t_receivers.
*FM to send the email
CALL FUNCTION 'SO_DOCUMENT_SEND_API1'
EXPORTING
document_data = w_doc_data
put_in_outbox = 'X'
sender_address = ld_sender_address
sender_address_type = ld_sender_address_type
commit_work = 'X'
IMPORTING
sent_to_all = w_sent_all
TABLES
packing_list = t_packing_list
contents_bin = t_attachment
contents_txt = it_message
receivers = t_receivers
EXCEPTIONS
too_many_receivers = 1
document_not_sent = 2
document_type_not_exist = 3
operation_no_authorization = 4
parameter_error = 5
x_error = 6
enqueue_error = 7
OTHERS = 8.
* Populate zerror return code
ld_error = sy-subrc.
* Populate zreceiver return code
LOOP AT t_receivers.
ld_receiver = t_receivers-retrn_code.
ENDLOOP.
ENDFORM. "send_file_as_email_attachment
For 2nd Error : You need to contact with basis team and do some necessary setting in SCOT
BR
Harsh
01-14-2015 9:29 AM
Hi Harsh,
Thanks for the code.
I applied it...but still the same problem.
01-14-2015 10:10 AM
Which SAP form you are using here. Is it Smartform or Adobeform?
Are you able to see print preview.
Please check if there is any text of languages which are not supported. You may need to install that language.
Also check if attachment is too big.
Warm Regards,
Shyam Agrawal