Asset retirement not considering depreciation for the current year
We have a case wherein an asset was retired in December 2014 before the December depreciation was posted.
The retirement entry, however, does not consider the depreciation posted for the year in the accumulated depreciation account,i.e. the accumulated depreciation balance at the year beginning only is being considered. As a result, a higher loss figure is getting calculated and the asset is having a negative balance at the year end! Interestingly, the depreciation for December is being calculated inspite of the retirement.
The negative balance is being carried forward to January 2015 and a positive depreciation amount is appearing in the planned values tab, implying that the depreciation would be reversed out in January depreciation run.
I'll give some random figures to illustrate this:
1. Acquisition amount: $100
2. Opening accumulated depreciation: $40
3. Depreciation for the year:$20(including December, so including November(since retirement happens before December depreciation run),let's say it is $18
Accordingly, the entry should be(posted via ABAVN, scrap sale):
Dr. Accumulated Depreciation 58(40+18)
Dr.Loss on sale 42
Cr. Asset 100
But the entry being posted by the system is:
Dr. Accumulated Depreciation 40
Dr. Loss on sale 60
Further, as I said, the system has calculated Depreciation for December as well, despite the retirement, and the asset balance at year end, is -20!(should have been 0 ideally)
In 2015, the asset is having opening balance of -20 and the planned values tab shows a planned depreciation of +20 for the month.
We feel this is wrong because it is inflating loss in one year and posting a reverse depreciation in a year in which the asset does not exist at all!
Is there any configuration setting that governs this? The period control in the relevant depreciation key is as follows:11/06/02/02(Acqn/addition/retirement/transfer).02 is Pro rata upto mid-period at period start date.
We are unable to see any other setting that prevents current year depreciation from being considered.
Do you have any suggestions?