Copy Control

[Former Member]

hi

please any one explain about " copy control " process and how it will be updated.

[reazuddin_md · Accepted solution]

Hi,

Copy Contorl is used ,

How n what data should flow from source document to target document.

eg: when u create an Order by taking the reference document as quotation.

Here u no need to enter the sold to, material details again in sales order . which takes the time to enter the details again.

with the copy control tool all these details will be copied from quotation, only if we maintain the copy control between quotation to sales order.

possible scenarios:

1- sales document - sales doc' VTAA

eg: inquiry - quotation

inquiry - order

quotation - order

quantity contract - order

2- sales doc - delivery doc - VTLA

eg: sales order - deliver ( OR- LF)

returns order - return delivery

3- sales doc - billing doc - VTFA

eg;Cash sales - cash sales billing

credit memo req - credit memo

4- delivery - billing - VTLF

eg: standard del - invoice ( LF- F2)

5-billing - sales VTAF

eg: standard invoice - credit memo req

Invoice - Invoice correction req

6- Billing - Billing VTFF

eg: Invoice - credit memo

flow will be done , only if their copying requirement condition meets

like header sold to party is same.

it has data transfer routines DataT-in which it has routines by which system transfers what data has to be copied.

Update document flow-- this has to be mark if we want the system record the previous document numbers in track.

• plz refer Williams n siemens u ll get more info.

*Reward points,

Message was edited by:

Raj

[Former Member]

Hi Raju,

Copy control is used by the system to dertermine what document types,item categories ,and schdule line categories can be copied into other or referenced.

Menu Path: IMG>Sales &Distribution>Sales>Maintain copy control for sales doc

Menu Path: IMG>Shipping>Maintain copy control for deliveries

Menu Path: IMG>Billing>Maintain copy control for billing doc

For Sales Documents,options are:

1.Sales document to sales document VTAA

2.Billing document to sales document VTAF

For Shipping Documents,options are:

1.Sales document to delivery document VTLA

For Billing Documents,options are:

1.sales document to billing document VTFA

2.Delivery note to billing dov VTFL

3.Billing doc to billing doc VTFF

EXAMPLE:

Quotation --->Sales Order :Sales doc to sales doc copy control is used.

Hope this explaination wud help you.

Plz Reward Points

Thanks

[Former Member]

Hello Raju,

Copy control is basically used to transfer information from one document to another. In other words it helps in connecting and sharing information between two documents in a cycle like from example between quotation and a sales order. The following controls available at copy control configuration -

You can store copying requirements at every level in copying control. Copying requirements contain the specific requirements for each business process and can be stored at every level. The reference document can only be created if all these requirements have been met.

Examples of copying requirements that have been included in SAP standard system are –

a. Header level – copying requirement 001 checks, for instance, whether the sold to party in the source and the target document are the same

b. Item level – copying requirement 301 checks, for instance, whether the item that is to be used as a copy has a reason for rejection or completed status.

c. Schedule line level – copying requirements 501 ensures that only schedule lines with an open quantity greater than zero are copied.

To control the copying procedure, at each level you create:

a. Data transfer routines – these routines control how fields are copied from the preceding document.

b. Copying requirements – you define requirements that are checked when you create a document with reference. If these requirements are not met in any particular case, the system issues a warning or error message and if necessary terminates processing.

c. Switches – there are switches for setting specific controls for each transaction. for example, you can activate or deactivate the transfer of item numbers from the preceding document at the header level for sales documents.

<b>Reward if helps</b>

Regards

Sai

[Former Member]

Hi,

Basically it is used to copy data from Source doc to subsequent doc.

For ex: Sales order to Delivery

Delivery to Billing etc..

Chandru