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Budget consumption in PS for multiple currency vide RE type document postings in FI.

Former Member
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Issue : -

Budget consumption in PS for RE & WE type docs transactions using multiple currency maintained in controlling area. Currency exchange rate difference at the time RE type docs are posted via MIR7 are not considered as final/actual budget consumption value.

Transactional process :-

1)Logistical postings

Creation & release of project in CJ20N -> Budget allocation & release in CJ30 & CJ32 -> Maintain USD rate for INR in OB08 -> creation of service PO in USD vide ME21N -> Ananlyse s_alr_87013558 & FB3LN reports for budget consumption & cost -> Maintain another rate for USD to INR exchange -> Create servic GR vide ML81N -> Ananlyse s_alr_87013558 & FB3LN reports for budget consumption & cost for changed USD to INR rate -> Analyse PO history & accounting documents

Analysis

In logistical postings budget is consumed as per the rates maintained in OB08. So Budget consumptions changes for PO commitments & GR made vide ML81N.

Postings made vide ML81N are the actual postings for budget consumption. Please note that this is the step where goods/services are accepted/confirmed and gets received. So budget alters as per USD to INR rate maintained at the time of service GR made vide ML81N and WE type accounting documets are generated.

So WE type Document postings are considered as actual and final consumption posting for budget.

2) Financial posting

After logistical postings for GR made for service PO, gross receipt invoice(via MIR7) needs to be preapres for final cash/cheque/undiscounted payments to vendor. -> USD to INR rate in OB08 for the final payments via MIR7 on later dates for GR made via ML81N -> create gross invoice receipt via MIR7 -> Analyse accounting transactions for RE type documents -> Ananlyse s_alr_87013558 & FB3LN reports for budget consumption & cost for changed USD to INR rate

Analysis

Now once logistically GR made for PO further financial transaction is releasing cash/cheque payments to vendor. This action happens after goods/services are logistically accepted/confirmed vide ML81N. This process may happen after some periode from GR made so currency rate at that time may differs from currency rate at the time of GR made via ML81N.

However for PS budget consumption, GR(via ML81N) is the final/actual consumption so currency exchange rate at the time of GR becomes final for transaction. So WE type documet postings are only considered for budget consumption and RE type documet postings(via MIR7) are not considered for budget consumption.

Client wants PS final budget needs to be consumed for RE type document postings.

** Attached herewith file for screen shots of transactions performed.

Accepted Solutions (1)

Accepted Solutions (1)

varshal_kachole3
Active Contributor
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Hi,

As per your description, seems like the recommendations from SAP Note: 696362 has been implemented.

Please confirm the same. In case this is true, please revert the changes and check the impact on the AVAC.

Hope it help!

Thanks and Regards,

Varshal Kachole

Former Member
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Hi Varshal

SAP note 696362 is not implemented in system.

we do not have problem for budget consumption for GR made via ML81N. PS budget is consumed according to currency rate maintained in OB08 at the time of performing ML81N transaction.

However after that FI posting needs to be done against invoice raised by vendor for his final payments vide transaction MIR7. As MIR7 transaction posted after some period, currency exchange rate is different for MIR7 and for the same rate budget in PS not gets consumed.

As a result PS report s_alr_87013558 & FBL3N are not same. Difference is exact currency exchange rate difference maintained in OB08 at the time ML81N & MIR7.

Also CJ33 shows budget consumption for ML81N postings (WE type document transactions). It does not considered MIR7 postings(RE type document transactions).

Answers (0)