Invoice function in REFX

[Former Member]

Hi,

I am trying to set up a pdf output type for my invoice. Currently it uses smartforms, however I need to have both smartform and pdf output types.

(a) How do I go about setting this up?

(b) How do I set up the email function to automatically send out the invoice every time an invoice is created?

Any help would be greatly appreciated.

Thanks,

Keshia

[yeong-chul_jeong]

Dear Keshia.

if you wanna control the 2-form type of invoice correspondence and use output media as e-mail,

you can consider below configurations;

1. Output media of Correspondence

     - Go to RECACUST > Correspondence > PDF-Based Forms (Mass Print and Single Print)

     A> Check the "Basic Settings > Output media of E-Mail : Settings per Correspondence Application"

2. Form of Correspondence

     - Go to RECACUST > Correspondence > PDF-Based Forms > Forms > Define Forms

     A> You can see the form type as "RE_CN_120 : Invoice", you can create new form type.

          - RE_CN_120 : Invoice  ==> form type : Smartform

          - RE_CN_121 : Invoice  ==> form type : PDF-Based form

3. Correspondence Activities and Applications

     - Go to RECACUST > Correspondence > PDF-Based Forms > Correspondence Activities and

                                       Applications > Define Correspondence Applications and Assign

                                       Correspondence Activities

       A> you can set the Invoicing Application such as ;

            - Check the "Use E-mail"  ==> Your SAP Client must be ready "SAP Connection"

            - Check the "E-Mail Sender"

       B> you can set the Correspondence Activity ;

            - T520  : Default Activity ==> Use Smartform

            - Z520  : Second Activity ==> Use PDF-Form

and then when you try to print out the invoice(RECPA520), you can see selection screen for invoice

forms.

(If you want to use PDF-Based form, Make sure that you have the forms design tool installed for

PDF form.)

Best Regards

Yeong-Chul Jeong.

[Former Member]

Hi Yeong-Chul,

Thank you for the above information. It was very helpful. I have managed to set up the correspondence but am unable to create the pdf output type. The initial smartform invoice was custom built for the client and I have copied this form however I need to create a Form Object for the pdf based form. Please will you guide me on how to do this?

Thanking you kindly,

Keshia Reddy

[yeong-chul_jeong]

Dear Keshia Reddy.

If you use PDF-Based Forms for real estate correspondence, your system firstly check the PDF tools.

PDF design tools requires a J2EE stack with ADS installation and proper configuration.

For tutorials, go through the following link:

http://help.sap.com/saphelp_nw2004s/helpdata/en/37/47a2be350c4ac8afe36b691203971f/frameset.htm

Best Regards

Yeong-Chul Jeong.