Difference Btwn Trash Can and Red Minus Sign when Deleting Documents

[Former Member]

Hello, can someone please confirm for me the technical difference between the Trash Can button and the Red Minus sign button in the Documentation tabs? For instance, does the red minus sign delete the document from the project whereas the trash can also removes the document from the Knowledge Warehouse database? Also, how does this translate to deleting links to documents from the documentation tabs?

Thank you,

M. Neal

[DoreenBaseler · Accepted solution]

Hello Megan,

1. Trash can icon indicates basically as you stated it: With this button you can physically delete documents from the Knowledge Warehouse. Before doing so, however, the system automatically checks if the document to be deleted is still used by any other element in a structure, let's say another process (where-used). If so, you first have to detach this document from the affected processes - which takes us to the red minus icon.

2. Red minus icon: This translates to removing your document assignment from the documentation tabs (so basically to deleting document links). The document is not physically deleted - it stays in the Knowledge Warehouse database and can be re-assigned - if needed.

I hope this answers your questions.

Best regards,

Doreen Baseler

[Former Member · Accepted solution]

Yes, it does. Thank you, Doreen.